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Tenders are invited for Supply of Audit Services Closing Date: 21 Nov 2024 Type: Consultancy Request for Proposals (RfP) Audit BIODEV 2030 Phase 2 (Project No P04570) IUCN East and Southern Africa Regional Office (ESARO), and IUCN Regional Office for Central and Western Africa (PACO) for the project BIODEV 2030 Phase 2 (Project No P04570) implemented in Kenya, Ethiopia, Uganda, Mozambique, Senegal, Benin and Republic of Guinea. For the reporting period 01/01/2024 to 31/05/2026. The Project Budgeted Expenditure during the financial period is approximated as Below: Region 3 Year Total Budget ESARO EUR 1,408,655.00 PACO EUR 1,056,539.40 Total EUR 2,465,194.40 RfP Reference: IUCN-24-10-P04570-01 Welcome to this Procurement by IUCN. You are hereby invited to submit a Proposal. Please read the information and instructions carefully because non-compliance with the instructions may result in disqualification of your Proposal from this Procurement. REQUIREMENTS A detailed description of the services and/or goods to be provided can be found in Attachment 1. CONTACT DETAILS During the course of this procurement, i.e. from the publication of this RfP to the award of a contract, you may not discuss this procurement with any IUCN employee or representative other than the following contact. You must address all correspondence and questions to the contact, including your proposal. IUCN Contact: Munene Geoffrey, Procurement Assistant, Kenya. Email: geoffrey.munene@iucn.org PROCUREMENT TIMETABLE This timetable is indicative and may be changed by IUCN at any time. If IUCN decides that changes to any of the deadlines are necessary, we will contact you. DATE ACTIVITY 30/10/2024 Publication of the Request for Proposals 11/11/2024 Deadline for confirmation of intention to bid 11/11/2024 Deadline for submission of questions 16/11/2024 Planned publication of responses to questions 21/11/2024 Deadline for submission of proposals to IUCN (Submission Deadline) 30/11/2024 Clarification of proposals 06/01/2025 Planned date for contract award 15/01/2025 Expected contract start date 10/03/2025 Submission Finalised 2024 Audit report 10/03/2026 Submission Finalised 2025 Audit report 10/08/2026 Submission Finalised Consolidated Audit report for the implementation period Please email the IUCN contact to confirm whether or not you are intending to submit a proposal by the deadline stated above. COMPLETING AND SUBMITTING A PROPOSAL Your Proposal must consist of the following three documents: Signed Declaration of Undertaking (see Attachment 2) Technical Proposal (see Section 4.4 below) Financial Proposal (see Section 4.5 below) Proposals must be prepared in English. Your Proposal must be submitted by email to the IUCN Contact (see Section 2). The subject heading of the email shall be [RfP Reference bidder name]. The bidder name is the name of the company/organization on whose behalf you are submitting the proposal, or your own surname if you are bidding as a self-employed consultant. Your proposal must be submitted in PDF format. You may submit multiple emails suitably annotated, e.g. Email 1 of 3, if attached files are too large to suit a single email transmission. You may not submit your Proposal by uploading it to a file-sharing tool. IMPORTANT: Submitted documents must be password-protected so that they cannot be opened and read before the submission deadline. Please use the same password for all submitted documents. After the deadline has passed and within 12 hours, please send the password to the IUCN Contact. This will ensure a secure bid submission and opening process. Please DO NOT email the password before the deadline for Proposal submission. Eligibility The Expenditure Verifier confirms meeting at least one of the following conditions: The Expenditure Verifier is a member of a national accounting or auditing body or institution which in turn is a member of the International Federation of Accountants (IFAC). The Expenditure Verifier is a member of a national accounting or auditing body or institution. Although this organization is not member of the IFAC, the Expenditure Verifier commits to undertake this expenditure verification in accordance with the IFAC standards and ethics set out in these ToR. The Expenditure Verifier is registered as a statutory auditor in the public register of a public oversight body in an EU member state in accordance with the principles of public oversight set out in Directive 2006/43/EC of the European Parliament and of the Council (this applies to auditors and audit firms based in an EU member state). The Expenditure Verifier is registered as a statutory auditor in the public register of a public oversight body in a third country and this register is subject to principles of public oversight as set out in the legislation of the country concerned (this applies to auditors and audit firms based in a third country). The presence of offices or partnership in both Kenya and Senegal will be an added advantage. The reporting language of the report is English or French. Technical Proposal The technical proposal must address each of the criteria stated below explicitly and separately, quoting the relevant criteria reference number (left-hand column). Proposals in any other format will significantly increase the time it takes to evaluate, and such Proposals may therefore be rejected at IUCNs discretion. Where CVs are requested, these must be of the individuals who will actually carry out the work specified. The individuals you put forward may only be substituted with IUCNs approval. IUCN will evaluate technical proposals with regards to each of the following criteria and their relative importance: No. Criteria Points 1. Clarity and completeness of the Proposal and annexes 5 2. Approach and Methodology 2.1 Methodological approach Description of the methodological and delivery approach. (15 pt.) 15 2.2 Operationalisation of the approach and Methodology Ability, proven by the experience/previous assignment, of the firm to implement the proposed methodology (10 pt.) Working programme / working schedule for delivery of outputs (10 pt.), Staffing schedule and task assignment descriptions aligned with team members expertise/experience (10 pt.), Quality control of deliverables (5 pt.) 35 3. Consultants Competencies Education: A masters degree in a field such as project management, financial management, business administration, institutional development or a discipline related to the assignments focus. (15 pt.); Work experience: Proven experience in preparing or revising operational manuals for projects or NGOs of similar scale and complexity (10 pt.); Industry knowledge: Familiarity with the specific regulations, compliance standards and best practices and tools relevant to the grant management cycle, including subgrants. (5 pt.). Donor experience: Familiarity with donor requirements and compliance standards applied by multilateral development financing institutions, (5 pt.) Communication Skills: Evidence of the ability to collaborate with diverse stakeholders and incorporate feedback effectively and deliver on similar assignment (5pts). Analytical, management and problem-solving skills: Evidence of having developed a project operation manual in a multi-partner project settings (5pts) 45 Total (maximum) 100 Financial Proposal The financial proposal must be a fixed and firm price for the provision of the goods/services stated in the RfP in their entirety. Prices include all costs Applicable Goods and Services Taxes Currency of proposed rates and prices Submitted rates and prices are deemed to include all costs, insurances, taxes (except VAT, see below), fees, expenses, liabilities, obligations, risk and other things necessary for the performance of the Terms of Reference or Specification of Requirements. IUCN will not accept charges beyond those clearly stated in the Financial Proposal. This includes applicable withholding taxes and similar. It is your responsibility to determine whether such taxes apply to your organization and to include them in your financial offer. Tender Link : https://reliefweb.int/job/4106147/supply-audit-services
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