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Tenders are invited for Tbilisi Metro Rolling Stock Supervision Consultant 2. OBJECTIVES OF THE ASSIGNMENT To ensure that the new rolling stock meets the required technical, safety, and operational standards, and that all contractual and regulatory requirements are fulfilled throughout the delivery process, Tbilisi Transport Company (TTC), acting as the Purchaser, seeks to engage the services of a Supervision Consultant (hereinafter referred to as the Consultant). For the purposes of day-to-day project implementation and coordination, TTC has established a Project Implementation Unit (PIU), which acts on behalf of the Purchaser in the management and administration of the Project. The Consultant will provide professional, impartial, and technically competent oversight of the design, manufacturing, testing, and acceptance processes for the new metro cars. This role is essential to support the PIU in safeguarding the quality and compliance of deliverables provided by the rolling stock manufacturer, as well as to mitigate risks associated with production, delivery, and commissioning. The Consultant appointed to support the Project Implementing Agency with this function will be required to familiarise themselves with the financing (i.e. Loan and Project Agreements) and other documents related to the Project and other AIIB key documents including its policies and directives including, but not limited to the Project specific: Environmental and Social Management Plan (ESMP), prepared in August , 2024 (publicly disclosed on October 9, 2024 and available at www.ttc.com.ge) Stakeholder Engagement Plan (SEP), prepared in September , 2024 (publicly disclosed on October 9, 2024 and available at www.ttc.com.ge) Other related AIIB Policies, Strategies or Directives as may be relevant to the Project TTC have also engaged the services of an Individual Technical Consultant (hereinafter referred to as the Individual Consultant) who is overseeing the design processes for the new metro cars at the initial stage of the project implementation and who will hand over the results of its assignment to the Consultant. By engaging a Consultant, it is expected that TTC will have access to international best practice in the field of metro engineering and related services. Role and authority of the Consultant The Consultant shall act as a technical advisor to the PIU, providing impartial, expert assessments, recommendations, and support throughout the project. Its primary mission is to safeguard the interests of the Tbilisi Transport Company by ensuring that all works, deliverables, and processes related to the rolling stock supply contract are carried out in accordance with the agreed technical specifications, standards, and contractual obligations. While the Consultant shall carry out reviews, issue observations, and make recommendations on the acceptance or rejection of documentation, test results, or works performed, it shall be clearly understood that the final authority for approvals, acceptances, and decisions rests solely with the TTC (as the Purchaser for the Rolling stock supply contract). The Consultant must be entirely independent of the rolling stock manufacturer, its affiliates, and any entities that may pose a conflict of interest. The appointed Consultant shall act with full professional integrity, applying internationally recognized standards, best engineering practices, and the relevant provisions of the contract between TTC and the rolling stock supplier. Reference to suppliers scope of work The responsibilities and deliverables of the rolling stock Supplier, which are subject to independent review, verification, and oversight, are detailed in Annex 1 of these Terms of Reference. This annex outlines the key contractual obligations of the Supplier concerning the design, manufacturing, testing, delivery, and commissioning of the metro cars. It includes the relevant milestones, documentation to be submitted, and testing and acceptance procedures that shall be subject to independent supervision. The Consultant is expected to base its technical and commercial proposal on a thorough understanding of these obligations. The proposal must clearly demonstrate how the Consultant will verify, support, and oversee the Suppliers compliance with the contractual requirements outlined in Annex 1. All activities of the Consultant shall be planned and implemented with reference to this scope, ensuring alignment with the project timeline, deliverables, and acceptance criteria agreed between TTC, acting as the Purchaser, and the Supplier. The Consultant shall act on behalf of and in close coordination with TTC to deal with the following scope, without limitations: Task 1 - Review and approve technical design documentation, drawings, specifications and other documents submitted by the rolling stock supplier as specified in the Contract between the rolling stock Supplier and the Purchaser Task 2 - Monitor and supervise manufacturing processes at the suppliers and sub-suppliers facilities to ensure compliance with the agreed standards and specifications Task 3 - Witness and certify type tests, factory acceptance tests (FAT), serial production tests, and other relevant verification activities Task 4 - Inspect and monitor delivery, on-site testing, and commissioning activities, including Site Acceptance Tests (SAT) in Tbilisi Task 5 - Assist the Purchaser in the issuance of commissioning acceptance certificate, end-of-warranty acceptance certificate, safety acceptance & homologation of the rolling stock Task 6 Review of maintenance systems, spare parts, tools, driving simulator, and Documentation Task 7 - Monitor compliance with environmental, social, health & safety performance standards, and the Project ESMP and provide assistance to PIU to prepare necessary ES documents/management plans as specified in the Loan and Project Agreements. Task 1 - Review and approve technical design documentation, drawings, specifications and other documents The objective of this task is to ensure that all documentation and deliverables provided by the Supplier conform with the technical specifications, contractual obligations, safety standards, and industry best practices - both during the design phase and at project closeout. The scope of this task shall be limited to any technical documentation that falls due to review after the commencement of the Supervision Consultants services. The Consultant shall take into account the results of respective reviews carried out by the Purchasers Individual Consultant that would be handed over to them at the assignment kick-off meeting. The Consultant shall be responsible for the review, verification, and recommendation for acceptance of all technical documentation and deliverables submitted by the Rolling Stock Supplier throughout the project lifecycle, taking into account the above scope limitations. This includes design documentation, drawings, technical files, and final as-built documentation, as required under supply Contract. In pursuit of the above the Consultant shall at least: Review and assess technical design documentation submitted during the design phase, including: System specifications, functional descriptions, interface drawings Mechanical, electrical, and control systems drawings Maintenance and operation principles, software documentation, etc. Monitor document submission schedule and ensure timely review and response within the contractual timelines Issue detailed comments and requests for clarification, correction, or resubmission where required Track revisions and version control, ensuring consistency and traceability Support coordination meetings between Supplier and Purchaser to resolve technical issues arising from document review Review and verify final "as-built" documentation, including: Updated drawings reflecting the final manufactured configuration Certified test reports, conformity declarations, and certificates Final user manuals, operation and maintenance documentation Spare parts lists and tools documentation Assess completeness, accuracy, and compliance of all final documentation packages Issue formal technical recommendations to the Purchaser regarding: Approval or conditional approval of submitted documents Rejection and required corrective actions Readiness for provisional and final acceptance based on documentation. 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