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Supply Of vertical Turning Lathe For Elsd/Ed,Cost Of Preventive Maintenance During 1St & 2Nd Year Of Warranty Period. ] , Supply Of Broad Gauge Cnc Vertical Turning Lathe As Per Technical Specification No. Sr/Ed/Cnc-Vtl/1400/2024 And Drawings Enclosed. Note: Firm Should Have Supplied And Successfully Com Missioned The Same Item To Any Of The Indian Railways, The Proof Of Successful Commissioning And Its Perfo Rmance Report From Competent Authority Should Be Attached Along With Tender, Other Wise Offer Will Not Be Considered. [ Warranty Period: 24 Months After The Date Of Delivery ] ] , Cost Of The Concomitant Accessories According To Clause 4.2 Of Important Features Of The Tend Er Specifications. ] , Cost Of Any Other Accessory Which In The Opinion Of Supplier Is Essentially Required For Making The Machine Fully Functional. ] , Post Warranty Comprehensive Annual Maintenance Charges ( After 2 Years Free Warranty Period ) Firm To Quote Separately Ie Year 1 Tab ( For 3 Rd Year). Year 2 Tab ( For 4 Th Year) , Year 3 Tab ( For 5 Th Year) ,Year 4 Tab ( For 6 Th Year) And Year 5 Tab ( For 7 Th Year). [ Warranty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 10 % ] ] At (Location) Sr.Dee/Rs/Els/Ed, Sr Tamil Nadu 1.00 Numbers 6 6579Ser1 Essential Non Stock --- Yes Consignee Inr (G1) Services (Y) Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc. ] At (Location) Sr.Dee/Rs/Els/Ed, Sr Tamil Nadu 1.00 Numbers 7 6590Ns04 Optional Non Stock --- No Consignee Inr (G1) Spares (Y) I. Optional Accessories With Break-Up Of Individual Items As Specified In Clause 4.3 Of Section I V. Ii. Spares For Two Years Normal Operation And Maintenance As Per Clause 5 Of Section V. Iii. Consumables/ Spares As Per Clause 6 Of Section V With Breakup Of Individual Items As Applicable ] Consignee Sr.Dee/Rs/Els/Ed, Sr Tamil Nadu 1.00 Set 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 4 Months Of Issue Of Contract, However, Delivery Completion : Within 6 Months Thereafter Period Shall Not Exceed No. Of Days As Mentioned In Delivery Schedule Chart Of Para 7 Of Section Iv Of Bid Document Part Ii. However, The Delivery Period Indicated Being Tentative, May Vary At The The Time Of Placement Of Order. Payment Terms S.No Description Payment Terms 1 1) 60% Payment: Upon Receipt Of The M&P, Duly Pre-Inspected By A Third -Party Inspection (Tpi) Agency, Receipted At The Site By The Consignee In Good Condition And Submission Of A Joint Receipt Note. 2) 20% Intermediate Payment: After Successful Installation And Commissioning And Submission Of A Joint Commissioning Note. 3) Final 20% Payment: After Commissioning Of The M&P At The Consignees End For A Minimum Period Of 30 Days, Upon Submission Of A 10% Warranty Bank Guarantee And A Proving Test Certificate Statutory Variation Clause S.No Description Page 2 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassiï¬Cation By The Supplier/ Contractor. Standard Governing Conditions S.No Description 1 The Bidder Agrees To Supply The Tendered Stores At The Rates Quoted By Him In Accordance With The Latest Version Of Irs Conditions Of Contract (Attached As " Irs Conditions Of Contract " To This Tender Document For Ready Reference) And Southern Railway Tender Conditions (Attached As "Sr Tender Conditions" To This Tender Document For Ready Reference). 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Supply To Be Strictly As Per Speciï¬Cations Normal Applicable To Yes Yes Not Allowed Document Uploaded With This Tender. All Bidders 2 Eligibility Criteria Only Firms Who Have Normal Applicable To Yes Yes Allowed Supplied And Successfully Commissioned All Bidders (Mandatory) The Same Broad Gauge Cnc Vertical Turn Lathe Item To Any Of The Indian Railways Is Eligible To Participate. (The Proof Of Successful Commissioning And Its Performance Report From Competent Authority Should Be Attached Along With Tender, Otherwise OffEr Will Not Be Considered) 3 Preferably Manufacturers Should Normal Applicable To Yes Yes Allowed Participate. Participating Traders/Agents All Bidders (Optional) Must Attach Authorization Letter Issued By The Oem Or Oem Authorized Stockiest Along With Their OffEr. Authorization Letter Should Preferably Be Tender Speciï¬C. In Case Of General Authorization Letter, It Must Clearly Indicate The Validity Period/Expiry Date. OffErs With General Authorization Letter Silent On Validity Period/Expiry Date Will Not Be Considered For Placement Of Order And That OffEr Is Liable To Be Ignored. (Please Refer Para 3.4 Of Part B Of "Sr Tender Conditions"). 4 Procurement Of The Item Is Restricted To Normal Applicable To Yes Yes Not Allowed Local Suppliers With Minimum Local All Bidders Content Of 20% (Class-I Or Class-Ii Local Supplier As Deï¬Ned In Railway Board Letter No.2020/Rs(G)/779/2/Pt.1 Dated 25.09.2020 With Latest Amendments, If Any) Only And The Vendors Who Do Not Qualify To Be "Local Suppliers" (I.E.), "Non- Local Suppliers" With Local Content Less Than 20%) Should Not Quote In The Tender As Their OffErs Shall Not Be Considered For Any Ordering. In Case Any Vendor Who Does Not Qualify To Be A "Local Supplier" For The Tendered Item Participates In The Tender, It Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Vendor. OffEr Of The ϬRm Shall Be Summarily Rejected In Case Of Non-Compliance Of Above Declaration. For More Details, The Tenderer Shall Refer Para 16.0 Of Part B Of Sr Tender Conditions Attached To This Tender Document. Page 3 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 5 Earnest Money Deposit (Emd) Shall Be Normal Applicable To Yes Yes Not Allowed Deposited By All Vendors For Tenders With All Bidders Estimated Value Above Rs.25 Lakhs Subject To The Applicable Exemptions. The Para 2.1 Of The Part A Of "Sr Tender Conditions" With Regard To Emd Exemption Is Superseded As Below And The Conditions Mentioned Here Below Will Prevail Over That Of In Para 2.1 Of The Part A Of "Sr Tender Conditions" Attached To This Tender Document: Emd Amount Shall Be Mentioned In All Tenders Irrespective Of The Nature Of Tender As Per The Emd Amount Mentioned In Clause 2.3 Of Part A Of "Sr Tender Conditions" Or As Decided By The Purchaser Under The Policy. There Shall Be No Exemption From Submission Of Emd For Any Tender Or By Any Tenderer Subject To Provisions Under Clause 10.4.3 Of Part A Of "Sr Tender Conditions" Except Following : (I) Emd Shall Normally Not Be Called Against Tenders With Estimated Value Up To Rs.25 Lakhs (Including Single Tenders, Global Limited Tenders) Except Cases Where Competent Authority Incorporates The Condition To Call For Emd. Ii) Public Sector Undertakings (Psus) A. Psus Owned By Ministry Of Railways And B. Psus For The Group Of Items That Are Manufactured By Them. Iii) Mses Registered Under Udyam Registration Shall Be Eligible For Exemption From Payment Of Emd Irrespective Of Relevance Of Product Category For Which They Are Registered With Udyam. However, Traders/Distributors/Sole Agent/Works Contract Are Not Exempted From Payment Of Emd As They Are Excluded From The Purview Of The Policy. Iv) Other Railways, Indian Ordinance Factories And Govt. Departments. V) In Exceptional Cases, Where Emd Exemption Is Speciï¬Cally Incorporated In Tender Conditions. Vi) Vendors Registered With Southern Railway For The Trade Group/Trade Groups Of The Tendered Item . Vii) Regular And Development Vendors Appearing On The Approved Vendor Lists Of Rdso/Pus/ Core Etc., For Those Speciï¬C Item For Which They Are On The Approved List, Subject To Approval Status Being Valid On The Date Of Tender Closing. Viii) Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Emd For These Items. Ix) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Emd. Kvic And Acash Shall Be Exempted From Emd For Items Supplied By Them. In Case Of Submission Of Earnest Money Deposit In The Form Of Bank Guarantee, Please Refer Annexure- 6 Of "Sr Tender Conditions" For The Proforma For Bg. Page 4 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 6 All The Tenderers Shall Have To Submit Normal Applicable To Yes Yes Allowed Clause-Wise Compliance Of Speciï¬Cation All Bidders (Mandatory) Mentioned In Bid Documents Part I & Part Ii And Drawings Enclosed Along With This Tender Or Product Catalogue For The Make And Model OffEred Should Be Submitted By The Tenderer, Spelling Out Deviations, If Any, To Ascertain Technical Suitability. An OffEr, Whose Technical Suitability Cannot Be Ascertained, May Be Liable To Be Ignored. 7 Inter - Se Position Of Offers Would Normal Applicable To Yes Yes Not Allowed Be Determined Based On The Sum Of All Bidders Cost Of The Equipment, The Cost Towards Comprehensive Annual Maintenance Contract For 5 Years (With Npv Factor) Following Free Comprehensive Warranty For 2 Years, Cost Of Concomitant Accessories, Cost Of Any Other Accessories Which In The Opinion Of Supplier Is Essentially Required For Making The Machine Fully Functional , Cost Of Preventive Maintenance For 2 Years, Cost Of Turnkey Charges Viz., Foundation, Installation & Commissioning Etc. (Excluding Cost Of Optional Accessories, Spares For Two Years Of Normal Maintenance And Consumables.) 8 Firms Have To Quote Cost Of Basic Normal Applicable To Yes Yes Not Allowed Machine, Concomitant All Bidders Accessories/Equipment, Optional Accessories, Essential Services, Amc Service, Etc. It Is Mandatory To Submit OffErs Against All These Items, Otherwise OffEr Will Not Be Considered For Inter-Se Ranking. However, Please Note That Cost Of Optional Accessories Shall Not Be Included In The Basic Price Of The Machine For Inter- Se Ranking. 9 In Case Of Procurement For A Value Normal Applicable To Yes Yes Not Allowed Exceeds Rs. 10 Crores, The Class- I Local All Bidders Supplier Shall Be Required To Provide A Certiï¬Cate From The Statutory Auditor Or Cost Auditor Of The Company (In The Case Of Companies) Or From A Practicing Cost Accountant Or Practicing Chartered Accountant (In Respect Of Suppliers Other Than Companies) Giving The Percentage Of Local Content, Failing Which OffEr Will Be Summarily Rejected. 5. Compliance Conditions Check List S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Have You Quoted Cost Of Basic Machine, Normal Applicable To No No Not Allowed Concomitant Accessories/Equipment, All Bidders Essential Spares, Optional Accessories,Essential Services, Amc Service, Training Etc. It Is Mandatory To Submit OffErs Against All These Items, Otherwise OffEr Will Not Be Considered For Inter-Se Ranking. 2 Have You Attached Documents To Prove Normal Applicable To No No Not Allowed Your Eligibility And Past Performance As All Bidders Per Tender Requirement? Page 5 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 3 Have You Attached Certiï¬Cation Of Local Normal Applicable To No No Not Allowed Content From Statutory Auditor/ Cost All Bidders Accountant? 4 Have You Quoted Warranty Oblications As Normal Applicable To No No Not Allowed Per Tender Requirement? All Bidders 5 Have You Quoted Delivery Period Correctly Normal Applicable To No No Not Allowed And Precisely? All Bidders 6 Have You Uploaded Annexure A As In Normal Applicable To No No Not Allowed Section Vi, Complete In All Respect? All Bidders 7 Have You Submitted All Supporting Normal Applicable To No No Not Allowed Documents Required? All Bidders 8 Have You Read The Security Deposit (Sd) Normal Applicable To No No Not Allowed Condition At Para 10 Of Part A Of "Sr All Bidders Tender Conditions" Attached With This Tender Document And Uploaded Relevant Document For Seeking Exemption From Submission Of Sd? If Not, Are You Ready To Pay Security Deposit? 9 Are You Coming Under Mse Status Given Normal Applicable To No No Not Allowed As Per Guidelines Issued By Railway Board All Bidders For Purchase Preference Vide Letter No. 2010-Rs [G] -363-1 Dt. 05.07.2012 Or Latest. If Yes,Have You Attached Valid Documents (Udyam Registration Certificate) Towards Being Mse? 10 Have You Furnished The Statement Of Normal Applicable To No No Not Allowed Deviations?[Preferably Nil] All Bidders 11 Have You Quoted The Discount If Any In The Normal Applicable To No No Not Allowed Specified Column Only In Ireps? All Bidders 12 Have You Furnished Bank Account Details Normal Applicable To No No Not Allowed Such As Name Of The Bank And Address, All Bidders Account No., Micr, Ifsc Code And Type Of Account To Facilitate Eft Payment? 13 Please Check Our Website Before Normal Applicable To No No Not Allowed Submitting OffEr, Whether Any All Bidders Corrigendum To The Tender Has Been Issued Or Not. 14 Firm To Indicate Make-Model-Brand Normal Applicable To No No Not Allowed Offered, If Any. All Bidders 15 Have You Kept Your OffEr Valid For 120 Normal Applicable To No No Not Allowed Days? All Bidders Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 In Case Of Road Delivery, The Date Of Normal Applicable To Yes Yes Not Allowed Delivery At Destination [Consignees End] All Bidders Shall Only Be Treated As Delivery Date Irrespective Of F.O.R. / F.O.T. Condition Mentioned Elsewhere In The Contract / Tender. 2 Tenderers May Note That Their OffEred Normal Applicable To Yes Yes Not Allowed Delivery Schedule Should Clearly Indicate All Bidders The Starting Time, Quarterly Rate Of Supply And ϬNishing Time. For OffErs With Vague Delivery Schedule Like -02 To 12 Months- Or Like -06 To 10 Months-, Delivery Period Shall Be Given As Per The Requirement Best Suited To This Oï¬Ƒce Within The Quoted Range. 3 The Bidder Conï¬Rms That Rates And Other Normal Applicable To Yes Yes Not Allowed ϬNancial Terms Quoted In Relevant All Bidders Columns Of ϬNancial Bid Will Only Be Ruling Terms For Acceptance, And Such Terms Quoted Anywhere Else Should Be Ignored. Page 6 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 4 Whenever Tender Is Ϭ‚Oated With Purchase Normal Applicable To Yes Yes Not Allowed Restriction From Sources Approved By All Bidders Nominated Authorities And There Exists A Suspected Cartel Situation By Approved Sources Or The Rates Available From Approved Source/Sources Are Adjudged Unreasonably High, Despite Fair EffOrts As Permissible, The Purchaser Reserves The Right To Place Orders On ϬRm(S) Outside The Approved Vendor List, Without Any Restrictions.(Please Refer Para 4.0 Of Part B Of "Sr Tender Conditions" Document Attached To This Tender Document For Further Details.) 5 Hsn Code 8458 Normal Applicable To Yes Yes Not Allowed [A] All The Bidders/Tenderers Should Ensure All Bidders That They Are Gst Compliant And Their Quoted Tax Structure/Rates Are As Per The Gst Law. Firms Must Indicate Its Gst Registration Number Along With Their Offer. [B] In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst/Igst /Utgst/Sgst Act, The Railway Shall Deduct The Applicable Gst From His/Their Bills Under Reverse Charge Mechanism (Rcm) And Deposit The Same To The Concerned Tax Authority. [C] The ϬRm Should Indicate The Tariff Code (Hsn Code) For Claiming Gst For The Tendered Item. [D] The OffEr Shall Be Evaluated Based On The Gst Rate As Quoted By Each Bidder And Same Will Be Used For Determining The Inter-Se Ranking. While Submitting OffEr, It Shall Be The Responsibility Of The Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. [E] It Shall Be The Responsibility Of The Bidders To Quote Correct Hsn Number And Corresponding Gst Rate. The Purchaser Shall Not Be Responsible For Any Misclassiï¬Cation Of Hsn Number Or Incorrect Gst Rate, If Quoted By The Bidder. [F] Wherever, The Successful Bidder Invoices The Goods At Gst Rate Or Hsn Number Which Is DiffErent From That Incorporated In The Purchase Order, Payment Shall Be Made As Per Gst Rate Which Is Lower Of The Gst Rate Incorporated In The Purchase Order Or Billed. [G] Vendor Is Informed That She/He Would Be Required To Adjust Her/His Basic Price To The Extent Required By Higher Tax Bill As Per Invoice To Match The All Inclusive Price As Mentioned In The Purchase Order. [H] Any Amendment To Gst Rate Or Hsn Number In The Contract Shall Be As Per The Contractual Conditions And Statutory Amendments In The Quoted Gst Rate And Hsn Number, Under Svc. 6 Please Refer Para 15.0 Of Part - B Of "Sr Normal Applicable To Yes Yes Not Allowed Tender Conditions" Attached With This All Bidders Tender Document For Details Regarding "Benefits Of Mse As Per Public Procurement Policy". 7 For "Public Procurement (Preference To Normal Applicable To Yes Yes Not Allowed Make In India)" Policy, Please Refer Para All Bidders 16.0 Of Part- B Of "Sr Tender Conditions" Attached To This Tender Document. Page 7 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 8 Bidder Shall Accept The Following Normal Applicable To Yes Yes Allowed Declaration [Land Border Condition] By All Bidders (Mandatory) Quoting "Yes" Against Conf. Allowed" Or "Complied" Column For Compliance Of Oï¬Ƒce Memorandum Of Department Of Expenditure, Ministry Of Finance Om No. F.No.6/18/2019-Ppd Dated 23.07.2020. If Such Certiï¬Cate Given By A Bidder Whose Bid Is Accepted Is Found To Be False, This Would Be A Ground For Immediate Termination And Further Legal Action In Accordance With Law. "I/We Have Read The Clause Regarding Restrictions On Procurement From A Bidder Of A Country Which Shares A Land Border With India. I/We Certify That This Bidder Is Not From Such A Country Or , If From Such A Country, Has Been Registered With The Competent Authority. I/We Hereby Certify That This Bidder, Fulfills All Requirements In This Regard, And Is Eligible To Be Considered. (Where Applicable, Evidence Of Valid Registration By The Competent Authority Shall Be Attached.) 9 1) Bidders Are Instructed Not To Indulge In Normal Applicable To Yes Yes Not Allowed Any Anti-Competitive Practices. As Per The All Bidders Provisions Of Competition Act,2002, Railways Can Make A Reference To The Competition Commission Of India For Making An Enquiry In Case Of Suspected Anti-Competitive Behavior By The Bidders. 2) Collusive Bidding, Bid Rotation, Bid Suppression, Complementary Bidding, Market Allocation And Sub-Contracting Arrangements Fall Under The Purview Of "Bid Rigging" Which Would Cause Appreciable Adverse EffEct On Competition. 3) Competition Commission Of India Can Impose Heavy Penalties Such As: Penalty Upto 10% Of The Average Turnover For The Last Three Preceding ϬNancial Years Upon Each Of Such Enterprises Which Are Parties To Bid-Rigging And Can Even Order The Parties To Cease And Desist. 10 A) For : Destination. By Road. Normal Applicable To Yes Yes Not Allowed Accordingly, The ϬRms Are Advised To All Bidders Quote On "For Destination Basis By Road" And Offers With Deviations Are Liable To Be Ignored. B) Door Delivery Shall Be Made To The Consignees Along With Delivery Challan Postal Address Of The Consignees Is: Senior Section Engineer (Stores Section), Electrical Loco Shed, Near Kollampalayam, Erode - 698002, Tamil Nadu, India. Southern Railway Gst No. 33Aaagm0289c1zq. Page 8 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 11 Failure Consequences: In Case The ϬRm Normal Applicable To Yes Yes Not Allowed Fails To Execute The Contract Within The All Bidders Original Delivery Period, The Purchaser Will Be Entitled To Impose Liquidated Damages For Extension Of Delivery Period. For Any Reason, If The Supplier Fails To Supply Goods And/Or Service As Per The Conditions Of Contract, As Amended From Time To Time, Purchaser Shall Have The Right To Levy Damages From The Supplier For Failing To Comply With The Contractual Conditions, Not By The Way Of Penalty, An Amount Equal To Security Deposit Of The Defaulted Order Amount. These Damages Shall Be Treated As Recoveries Outstanding Against The Vendor And Dealt With Accordingly. 12 Tenderers To Acknowledge Having Read Normal Applicable To Yes Yes Not Allowed And Also Accept The "Irs Conditions Of All Bidders Contract", "Sr Tender Conditions", "Special And Other Conditions" Speciï¬Ed In This Tender Document/Attached To This Tender Document. Page 9 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 13 Security Deposit Shall Be Taken From All Normal Applicable To Yes Yes Not Allowed Vendors For Contract Value Above Rs.25 All Bidders Lakhs. Security Deposit Is 5% Of Total Value Of Contract Subject To Max Rs. 50 Lakhs For Contract Value Above 25 Lakhs And Up To Rs.50 Crore. Subject To The Applicable Exemptions. Security Deposit From Successful Tenderers Should Be Received In Purchase Oï¬Ƒce Within 21 Days From The Date Of Communication Of Acceptance With Respect To The Purchaser. There Shall Be No Exemption From Submission Of Security Deposit For Any Tender Or By Any Tenderer Except Following: A) The Store Contract Cases Of Value Upto Rs.25 (Twenty Five) Lakh, B) Other Railways And Government Departments In Terms Of Railway Boards Letter No. 2004/Rs(G)/779/11 Dated 24.07.2007 C) Indian Ordinance Factories In Terms Of Railway Boards Letter No.92/Rss(G)/363/1 Dated 08.04.1993 D) Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them In Terms Of Railway Boards Letter No.2003/Rs(G)/779/5 Dated 10.09.2004 E) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Sd. Kvic And Acash Shall Be Exempted From Sd For Items Supplied By Them. F) Vendors Registered With Railways For The Trade Group Of The Item Tendered Shall Be Exempted From Sd For Orders Valued Up To Their Monetary Limit Of Registration. G) Vendors Appearing On The Approved Vendor Lists Of Rdso/Pus/Core Subject To Approval Status Being Valid On The Date Of Tender Closing H) Vendors Registered With Railway For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Sd For These Items. (Please Refer Para 10.0 Of Part A Of "Sr Tender Conditions" Enclosed To This Tender Document For Further Details On This Clause). Page 10 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 14 (A) Free Delivery To Consignee. Supply Of Normal Applicable To Yes Yes Not Allowed Machine Shall Be Made As Per The All Bidders Milestone Chart Given In Sl .No.7 (Delivery Schedule Chart) Of Technical Speciï¬Cation Enclosed. (B) Bill Payment: After Successful Completion Of Purchase Order, ϬRm Has To Submit The Bill On-Line Through Ireps Portal Only For Payment. In This Regard, The Following Documents Have To Be Uploaded Based On The Crn (R-Note) Issued By Railway (A) Invoice, Gst Declaration( I.E. Self Declaration Regarding Aggregate Annual Turnover In A ϬNancial Year: Less (Or) More Than 50 Crores / Less(Or) More Than 100 Crores/Less (Or) More Than 500 Crores. If More Than 500 Crores, E-Invoice Is Required To Be Uploaded.), Rnote, Neft Mandatory. (B) Warranty/Guarantee Certiï¬Cate, Rites Certiï¬Cate, Test Report, Dealership Certiï¬Cate (Or) Proof Of Purchase From Authorized Dealer, Calibration Certiï¬Cate, Commissioning Report Whichever Is Applicable. 15 Packing Instructions: Use Re-Usable Steel Normal Applicable To Yes Yes Not Allowed Cage (Or) Wooden Box (Or) Gunny Bags All Bidders (Jute Bags) (Or) Carton Box (Or) Polythene Bags>50 Micron Only And Use Railway Parcel Transportation. Please Refer Para 1400 Of Section I Of Bid Document Part I. 16 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Railway Is Not Bound To Accept The Lowest Normal Applicable To No No Not Allowed Or Any Tender Or To Assign Any Reason For All Bidders Doing So And Railway Reserves The Right To Accept/Cancel Any Tender In Respect Of The Whole Or Any Portion Of The Items Specified In The Schedule Annexed (Or Tender Schedule) And The Contractor Shall Be Required To Supply The Same At The Rate Quoted. 2 1. For Any Queries Against This Tender, Normal Applicable To No No Not Allowed Please Contact Cmm/M/Sr At 9003060762. All Bidders 2. Any Technical Clariï¬Cation Regarding Drawing/Speciï¬Cation Can Be Obtained From The Oï¬Ƒce Of The Pcee/Sr/Mas. Dy.Cee/Loco Mobile No. 9003160306 And Mail Id Dyceetrs@Sr.Railnet.Gov.In. Drawing (S) / Speciï¬Cation (S) Can Also Be Obtained From The Above Oï¬Ƒce After Payment Requisite Cost. 3 Vendors May Please Note That Giving Normal Applicable To No No Not Allowed Intimation Regarding The Tender In Open All Bidders Tender Cases Or Giving Limited Tender Enquiry Does Not Guarantee The Suitability Of OffEr For Placement Of Purchase Order. Railway Reserves The Right To Place Purchase Order Subject To Fulï¬Lment Of Technical/Commercial Eligibility Conditions/Tender Conditions. Page 11 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 4 All Other Terms & Conditions As Per Irs Normal Applicable To No No Not Allowed Condition And Gcc All Bidders Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 A) Inspection By Tpi (Third Party Normal Applicable To No No Not Allowed Inspection Agency). Firm To Indicate All Bidders Complete Works Address Where Inspection Will Be Conducted. The Tenderer Shall Refer Annexure 13 Of "Sr Tender Conditions" For Further Details Regarding Tpi Clause. Please Note That OffErs With Inspection/Visual Inspection By Tpi Against Test Certiï¬Cate/Guarantee Certiï¬Cate /Work Test Certiï¬Cate Is Liable To Be Ignored. For Further Details Regarding Tpi Clause, The Tenderer Shall Refer Annexure 13 Of "Sr Tender Conditions" Attached To This Tender Document. Alternatively, Tenderers May Please Refer The Attachment "Tpi Conditions" Enclosed To This Tender Document For Ready Reference Of Bidders Regarding Tpi Clause. B) Bidder Shall Indicate Place Of Inspection For Pre-Dispatch Inspection Duly Enclosing The Documentary Evidence. Note:- Any Request For Change In Place Of Inspection Shall Only Be Entertained With Documentary Evidence. 2 No. Of Stages Of Inspection: 3; Description Normal Applicable To No No Not Allowed Of Stage-1 Inspection: Raw Material All Bidders Inspection As Per Tender Schedule (As 100% Of Po Qty.), Description Of Stage-2 Inspection: Manufacturing And Fabrication Inspection As Per Tender Schedule (As 100% Of Po Qty.), Description Of Stage-3 Inspection: Final Product Inspection At Firms Premises As Per Tender Schedule (As 100% Of Po Qty.), Description Of 3 Marking : Manufacturer To Mark His Normal Applicable To Yes Yes Not Allowed Name And Month & Year Of Manufacture All Bidders As Per Drawing, Wherever Indicated, Or At A Location Where It May Not Get Obliterated In Service On The Item Being Supplied By Them Against The Purchase Order. Supplies Received Without This Are Liable To Be Rejected By Consignee. 4 I/We Agree To Supply The Tendered Stores Normal Applicable To Yes Yes Not Allowed At The Rates Quoted By Me/Us In All Bidders Accordance With The "Irs Conditions Of Contract", "Sr Tender Conditions", Special And Other Conditions Speciï¬Ed In This Tender Document/ Attached With This Tender Document. 5 Machine Should Have Warranty Of 24 Normal Applicable To Yes Yes Not Allowed Months From Date Of Successful All Bidders Commissioning. 6 No Developmental Order Will Be Placed For Normal Applicable To Yes Yes Not Allowed The Tendered Item. All Bidders 7 Post Warranty Camc Will Be Concluded By Normal Applicable To Yes Yes Not Allowed End-User Consignee At Their End After All Bidders Warranty Period, If Required. 8 Sd Is To Be In Favour Of Sr.Dfm/Sa. Format Normal Applicable To Yes Yes Not Allowed For Bank Guarantee Is Available In All Bidders Uploaded Document Conditions For Electronic Tenders Special Conditions Page 12 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Insurance Charges Should Be Quoted In Normal Applicable To No No Not Allowed Other Charges Column Against The All Bidders Particular Items. No Separate Line Has Been Provided For Insurance Charges. Technical-Compliances S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Bidders Must Submit Their Technical Bids Normal Applicable To Yes Yes Allowed As Per Format Annexure A. Tenderers Are All Bidders (Mandatory) Required To Submit Complete Details Including Values, Write-Up, Drawings, Sketch, Brochure Etc. As Per Requirement Speciï¬Ed In Respective Clauses Mentioned Therein. In Case Of Incomplete / Sketchy Information, The Technical OffEr Being Incomplete Is Liable To Be Rejected. Tenderers Should Clearly Indicate Compliance. 6. Documents Attached With Tender S.No. Document Name Document Description Spec- 1 Spec-Verticalturninglathecncsignedbydee.Pdf Verticalturninglathecncsignedbydee.Pdf 2 298_Drawing.Pdf 298_Drawing.Pdf 3 5218052.Pdf Third Party Inspection Conditions 4 5317415.Pdf Sr Tender Conditions 5 5218033.Pdf Irs Conditions 7. Responsiveness S.No. Description 1 Validity Of Offer:-120 Days, No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. I/We Have Carefully Gone Through The Irs Conditions Of Contract (Included And Uploaded Along With The Bid Document) Particularly Para 2500 Pertaining To "Code Of Integrity, Misdemeanor And Penalties". I/We Hereby Certify That No Other Sister Concerns Or Aï¬Ƒliates (Such As Having Common Partner/Director/Promoter/Owner/Holding Company Decision Control Etc.) Have Participated In This Tender Which Can Give Rise To A ConflIct Of Interest Or Fall Under Anti-Competitive Practices. We Understand That The 2 OffErs Of All Such Sister Concerns Including Ours Are Liable To Be Rejected As Per Relevant Provisions Of Irs Terms And Conditions. I/We, Aï¬Ƒrm That We Shall Abide By The Code Of Integrity In General, With Speciï¬C Reference To ConflIct Of Interest [Para 2502 (E)], Anti Competitive Practices [Para 2502(C)] And Obligation To Proactive Disclosures [Para 2503]. I/We Understand That We Are Fully Responsible For The Above Declaration And It Shall Not Be The Railways Responsibility To Verify The Same. I/We Are Aware That We Shall Be Liable For All Consequences Of Violation Of Code Of Integrity, If Detected, At Any Stage. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Cmm/M ( Baba Tulajaram Lalge ) , Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc. ] At (Location) Sr.Dee/Rs/Els/Ed, Sr Tamil Nadu 1.00 Numbers 7 6590Ns04 Optional Non Stock --- No Consignee Inr (G1) Spares (Y) I. Optional Accessories With Break-Up Of Individual Items As Specified In Clause 4.3 Of Section I V. Ii. Spares For Two Years Normal Operation And Maintenance As Per Clause 5 Of Section V. Iii. Consumables/ Spares As Per Clause 6 Of Section V With Breakup Of Individual Items As Applicable ] Consignee Sr.Dee/Rs/Els/Ed, Sr Tamil Nadu 1.00 Set 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 4 Months Of Issue Of Contract, However, Delivery Completion : Within 6 Months Thereafter Period Shall Not Exceed No. Of Days As Mentioned In Delivery Schedule Chart Of Para 7 Of Section Iv Of Bid Document Part Ii. However, The Delivery Period Indicated Being Tentative, May Vary At The The Time Of Placement Of Order. Payment Terms S.No Description Payment Terms 1 1) 60% Payment: Upon Receipt Of The M&P, Duly Pre-Inspected By A Third -Party Inspection (Tpi) Agency, Receipted At The Site By The Consignee In Good Condition And Submission Of A Joint Receipt Note. 2) 20% Intermediate Payment: After Successful Installation And Commissioning And Submission Of A Joint Commissioning Note. 3) Final 20% Payment: After Commissioning Of The M&P At The Consignees End For A Minimum Period Of 30 Days, Upon Submission Of A 10% Warranty Bank Guarantee And A Proving Test Certificate Statutory Variation Clause S.No Description Page 2 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of Misclassiï¬Cation By The Supplier/ Contractor. Standard Governing Conditions S.No Description 1 The Bidder Agrees To Supply The Tendered Stores At The Rates Quoted By Him In Accordance With The Latest Version Of Irs Conditions Of Contract (Attached As " Irs Conditions Of Contract " To This Tender Document For Ready Reference) And Southern Railway Tender Conditions (Attached As "Sr Tender Conditions" To This Tender Document For Ready Reference). 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Supply To Be Strictly As Per Speciï¬Cations Normal Applicable To Yes Yes Not Allowed Document Uploaded With This Tender. All Bidders 2 Eligibility Criteria Only Firms Who Have Normal Applicable To Yes Yes Allowed Supplied And Successfully Commissioned All Bidders (Mandatory) The Same Broad Gauge Cnc Vertical Turn Lathe Item To Any Of The Indian Railways Is Eligible To Participate. (The Proof Of Successful Commissioning And Its Performance Report From Competent Authority Should Be Attached Along With Tender, Otherwise OffEr Will Not Be Considered) 3 Preferably Manufacturers Should Normal Applicable To Yes Yes Allowed Participate. Participating Traders/Agents All Bidders (Optional) Must Attach Authorization Letter Issued By The Oem Or Oem Authorized Stockiest Along With Their OffEr. Authorization Letter Should Preferably Be Tender Speciï¬C. In Case Of General Authorization Letter, It Must Clearly Indicate The Validity Period/Expiry Date. OffErs With General Authorization Letter Silent On Validity Period/Expiry Date Will Not Be Considered For Placement Of Order And That OffEr Is Liable To Be Ignored. (Please Refer Para 3.4 Of Part B Of "Sr Tender Conditions"). 4 Procurement Of The Item Is Restricted To Normal Applicable To Yes Yes Not Allowed Local Suppliers With Minimum Local All Bidders Content Of 20% (Class-I Or Class-Ii Local Supplier As Deï¬Ned In Railway Board Letter No.2020/Rs(G)/779/2/Pt.1 Dated 25.09.2020 With Latest Amendments, If Any) Only And The Vendors Who Do Not Qualify To Be "Local Suppliers" (I.E.), "Non- Local Suppliers" With Local Content Less Than 20%) Should Not Quote In The Tender As Their OffErs Shall Not Be Considered For Any Ordering. In Case Any Vendor Who Does Not Qualify To Be A "Local Supplier" For The Tendered Item Participates In The Tender, It Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Vendor. OffEr Of The ϬRm Shall Be Summarily Rejected In Case Of Non-Compliance Of Above Declaration. For More Details, The Tenderer Shall Refer Para 16.0 Of Part B Of Sr Tender Conditions Attached To This Tender Document. Page 3 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 5 Earnest Money Deposit (Emd) Shall Be Normal Applicable To Yes Yes Not Allowed Deposited By All Vendors For Tenders With All Bidders Estimated Value Above Rs.25 Lakhs Subject To The Applicable Exemptions. The Para 2.1 Of The Part A Of "Sr Tender Conditions" With Regard To Emd Exemption Is Superseded As Below And The Conditions Mentioned Here Below Will Prevail Over That Of In Para 2.1 Of The Part A Of "Sr Tender Conditions" Attached To This Tender Document: Emd Amount Shall Be Mentioned In All Tenders Irrespective Of The Nature Of Tender As Per The Emd Amount Mentioned In Clause 2.3 Of Part A Of "Sr Tender Conditions" Or As Decided By The Purchaser Under The Policy. There Shall Be No Exemption From Submission Of Emd For Any Tender Or By Any Tenderer Subject To Provisions Under Clause 10.4.3 Of Part A Of "Sr Tender Conditions" Except Following : (I) Emd Shall Normally Not Be Called Against Tenders With Estimated Value Up To Rs.25 Lakhs (Including Single Tenders, Global Limited Tenders) Except Cases Where Competent Authority Incorporates The Condition To Call For Emd. Ii) Public Sector Undertakings (Psus) A. Psus Owned By Ministry Of Railways And B. Psus For The Group Of Items That Are Manufactured By Them. Iii) Mses Registered Under Udyam Registration Shall Be Eligible For Exemption From Payment Of Emd Irrespective Of Relevance Of Product Category For Which They Are Registered With Udyam. However, Traders/Distributors/Sole Agent/Works Contract Are Not Exempted From Payment Of Emd As They Are Excluded From The Purview Of The Policy. Iv) Other Railways, Indian Ordinance Factories And Govt. Departments. V) In Exceptional Cases, Where Emd Exemption Is Speciï¬Cally Incorporated In Tender Conditions. Vi) Vendors Registered With Southern Railway For The Trade Group/Trade Groups Of The Tendered Item . Vii) Regular And Development Vendors Appearing On The Approved Vendor Lists Of Rdso/Pus/ Core Etc., For Those Speciï¬C Item For Which They Are On The Approved List, Subject To Approval Status Being Valid On The Date Of Tender Closing. Viii) Vendors Registered With Railways For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Emd For These Items. Ix) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Emd. Kvic And Acash Shall Be Exempted From Emd For Items Supplied By Them. In Case Of Submission Of Earnest Money Deposit In The Form Of Bank Guarantee, Please Refer Annexure- 6 Of "Sr Tender Conditions" For The Proforma For Bg. Page 4 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 6 All The Tenderers Shall Have To Submit Normal Applicable To Yes Yes Allowed Clause-Wise Compliance Of Speciï¬Cation All Bidders (Mandatory) Mentioned In Bid Documents Part I & Part Ii And Drawings Enclosed Along With This Tender Or Product Catalogue For The Make And Model OffEred Should Be Submitted By The Tenderer, Spelling Out Deviations, If Any, To Ascertain Technical Suitability. An OffEr, Whose Technical Suitability Cannot Be Ascertained, May Be Liable To Be Ignored. 7 Inter - Se Position Of Offers Would Normal Applicable To Yes Yes Not Allowed Be Determined Based On The Sum Of All Bidders Cost Of The Equipment, The Cost Towards Comprehensive Annual Maintenance Contract For 5 Years (With Npv Factor) Following Free Comprehensive Warranty For 2 Years, Cost Of Concomitant Accessories, Cost Of Any Other Accessories Which In The Opinion Of Supplier Is Essentially Required For Making The Machine Fully Functional , Cost Of Preventive Maintenance For 2 Years, Cost Of Turnkey Charges Viz., Foundation, Installation & Commissioning Etc. (Excluding Cost Of Optional Accessories, Spares For Two Years Of Normal Maintenance And Consumables.) 8 Firms Have To Quote Cost Of Basic Normal Applicable To Yes Yes Not Allowed Machine, Concomitant All Bidders Accessories/Equipment, Optional Accessories, Essential Services, Amc Service, Etc. It Is Mandatory To Submit OffErs Against All These Items, Otherwise OffEr Will Not Be Considered For Inter-Se Ranking. However, Please Note That Cost Of Optional Accessories Shall Not Be Included In The Basic Price Of The Machine For Inter- Se Ranking. 9 In Case Of Procurement For A Value Normal Applicable To Yes Yes Not Allowed Exceeds Rs. 10 Crores, The Class- I Local All Bidders Supplier Shall Be Required To Provide A Certiï¬Cate From The Statutory Auditor Or Cost Auditor Of The Company (In The Case Of Companies) Or From A Practicing Cost Accountant Or Practicing Chartered Accountant (In Respect Of Suppliers Other Than Companies) Giving The Percentage Of Local Content, Failing Which OffEr Will Be Summarily Rejected. 5. Compliance Conditions Check List S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Have You Quoted Cost Of Basic Machine, Normal Applicable To No No Not Allowed Concomitant Accessories/Equipment, All Bidders Essential Spares, Optional Accessories,Essential Services, Amc Service, Training Etc. It Is Mandatory To Submit OffErs Against All These Items, Otherwise OffEr Will Not Be Considered For Inter-Se Ranking. 2 Have You Attached Documents To Prove Normal Applicable To No No Not Allowed Your Eligibility And Past Performance As All Bidders Per Tender Requirement? Page 5 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 3 Have You Attached Certiï¬Cation Of Local Normal Applicable To No No Not Allowed Content From Statutory Auditor/ Cost All Bidders Accountant? 4 Have You Quoted Warranty Oblications As Normal Applicable To No No Not Allowed Per Tender Requirement? All Bidders 5 Have You Quoted Delivery Period Correctly Normal Applicable To No No Not Allowed And Precisely? All Bidders 6 Have You Uploaded Annexure A As In Normal Applicable To No No Not Allowed Section Vi, Complete In All Respect? All Bidders 7 Have You Submitted All Supporting Normal Applicable To No No Not Allowed Documents Required? All Bidders 8 Have You Read The Security Deposit (Sd) Normal Applicable To No No Not Allowed Condition At Para 10 Of Part A Of "Sr All Bidders Tender Conditions" Attached With This Tender Document And Uploaded Relevant Document For Seeking Exemption From Submission Of Sd? If Not, Are You Ready To Pay Security Deposit? 9 Are You Coming Under Mse Status Given Normal Applicable To No No Not Allowed As Per Guidelines Issued By Railway Board All Bidders For Purchase Preference Vide Letter No. 2010-Rs [G] -363-1 Dt. 05.07.2012 Or Latest. If Yes,Have You Attached Valid Documents (Udyam Registration Certificate) Towards Being Mse? 10 Have You Furnished The Statement Of Normal Applicable To No No Not Allowed Deviations?[Preferably Nil] All Bidders 11 Have You Quoted The Discount If Any In The Normal Applicable To No No Not Allowed Specified Column Only In Ireps? All Bidders 12 Have You Furnished Bank Account Details Normal Applicable To No No Not Allowed Such As Name Of The Bank And Address, All Bidders Account No., Micr, Ifsc Code And Type Of Account To Facilitate Eft Payment? 13 Please Check Our Website Before Normal Applicable To No No Not Allowed Submitting OffEr, Whether Any All Bidders Corrigendum To The Tender Has Been Issued Or Not. 14 Firm To Indicate Make-Model-Brand Normal Applicable To No No Not Allowed Offered, If Any. All Bidders 15 Have You Kept Your OffEr Valid For 120 Normal Applicable To No No Not Allowed Days? All Bidders Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 In Case Of Road Delivery, The Date Of Normal Applicable To Yes Yes Not Allowed Delivery At Destination [Consignees End] All Bidders Shall Only Be Treated As Delivery Date Irrespective Of F.O.R. / F.O.T. Condition Mentioned Elsewhere In The Contract / Tender. 2 Tenderers May Note That Their OffEred Normal Applicable To Yes Yes Not Allowed Delivery Schedule Should Clearly Indicate All Bidders The Starting Time, Quarterly Rate Of Supply And ϬNishing Time. For OffErs With Vague Delivery Schedule Like -02 To 12 Months- Or Like -06 To 10 Months-, Delivery Period Shall Be Given As Per The Requirement Best Suited To This Oï¬Ƒce Within The Quoted Range. 3 The Bidder Conï¬Rms That Rates And Other Normal Applicable To Yes Yes Not Allowed ϬNancial Terms Quoted In Relevant All Bidders Columns Of ϬNancial Bid Will Only Be Ruling Terms For Acceptance, And Such Terms Quoted Anywhere Else Should Be Ignored. Page 6 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 4 Whenever Tender Is Ϭ‚Oated With Purchase Normal Applicable To Yes Yes Not Allowed Restriction From Sources Approved By All Bidders Nominated Authorities And There Exists A Suspected Cartel Situation By Approved Sources Or The Rates Available From Approved Source/Sources Are Adjudged Unreasonably High, Despite Fair EffOrts As Permissible, The Purchaser Reserves The Right To Place Orders On ϬRm(S) Outside The Approved Vendor List, Without Any Restrictions.(Please Refer Para 4.0 Of Part B Of "Sr Tender Conditions" Document Attached To This Tender Document For Further Details.) 5 Hsn Code 8458 Normal Applicable To Yes Yes Not Allowed [A] All The Bidders/Tenderers Should Ensure All Bidders That They Are Gst Compliant And Their Quoted Tax Structure/Rates Are As Per The Gst Law. Firms Must Indicate Its Gst Registration Number Along With Their Offer. [B] In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst/Igst /Utgst/Sgst Act, The Railway Shall Deduct The Applicable Gst From His/Their Bills Under Reverse Charge Mechanism (Rcm) And Deposit The Same To The Concerned Tax Authority. [C] The ϬRm Should Indicate The Tariff Code (Hsn Code) For Claiming Gst For The Tendered Item. [D] The OffEr Shall Be Evaluated Based On The Gst Rate As Quoted By Each Bidder And Same Will Be Used For Determining The Inter-Se Ranking. While Submitting OffEr, It Shall Be The Responsibility Of The Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. [E] It Shall Be The Responsibility Of The Bidders To Quote Correct Hsn Number And Corresponding Gst Rate. The Purchaser Shall Not Be Responsible For Any Misclassiï¬Cation Of Hsn Number Or Incorrect Gst Rate, If Quoted By The Bidder. [F] Wherever, The Successful Bidder Invoices The Goods At Gst Rate Or Hsn Number Which Is DiffErent From That Incorporated In The Purchase Order, Payment Shall Be Made As Per Gst Rate Which Is Lower Of The Gst Rate Incorporated In The Purchase Order Or Billed. [G] Vendor Is Informed That She/He Would Be Required To Adjust Her/His Basic Price To The Extent Required By Higher Tax Bill As Per Invoice To Match The All Inclusive Price As Mentioned In The Purchase Order. [H] Any Amendment To Gst Rate Or Hsn Number In The Contract Shall Be As Per The Contractual Conditions And Statutory Amendments In The Quoted Gst Rate And Hsn Number, Under Svc. 6 Please Refer Para 15.0 Of Part - B Of "Sr Normal Applicable To Yes Yes Not Allowed Tender Conditions" Attached With This All Bidders Tender Document For Details Regarding "Benefits Of Mse As Per Public Procurement Policy". 7 For "Public Procurement (Preference To Normal Applicable To Yes Yes Not Allowed Make In India)" Policy, Please Refer Para All Bidders 16.0 Of Part- B Of "Sr Tender Conditions" Attached To This Tender Document. Page 7 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 8 Bidder Shall Accept The Following Normal Applicable To Yes Yes Allowed Declaration [Land Border Condition] By All Bidders (Mandatory) Quoting "Yes" Against Conf. Allowed" Or "Complied" Column For Compliance Of Oï¬Ƒce Memorandum Of Department Of Expenditure, Ministry Of Finance Om No. F.No.6/18/2019-Ppd Dated 23.07.2020. If Such Certiï¬Cate Given By A Bidder Whose Bid Is Accepted Is Found To Be False, This Would Be A Ground For Immediate Termination And Further Legal Action In Accordance With Law. "I/We Have Read The Clause Regarding Restrictions On Procurement From A Bidder Of A Country Which Shares A Land Border With India. I/We Certify That This Bidder Is Not From Such A Country Or , If From Such A Country, Has Been Registered With The Competent Authority. I/We Hereby Certify That This Bidder, Fulfills All Requirements In This Regard, And Is Eligible To Be Considered. (Where Applicable, Evidence Of Valid Registration By The Competent Authority Shall Be Attached.) 9 1) Bidders Are Instructed Not To Indulge In Normal Applicable To Yes Yes Not Allowed Any Anti-Competitive Practices. As Per The All Bidders Provisions Of Competition Act,2002, Railways Can Make A Reference To The Competition Commission Of India For Making An Enquiry In Case Of Suspected Anti-Competitive Behavior By The Bidders. 2) Collusive Bidding, Bid Rotation, Bid Suppression, Complementary Bidding, Market Allocation And Sub-Contracting Arrangements Fall Under The Purview Of "Bid Rigging" Which Would Cause Appreciable Adverse EffEct On Competition. 3) Competition Commission Of India Can Impose Heavy Penalties Such As: Penalty Upto 10% Of The Average Turnover For The Last Three Preceding ϬNancial Years Upon Each Of Such Enterprises Which Are Parties To Bid-Rigging And Can Even Order The Parties To Cease And Desist. 10 A) For : Destination. By Road. Normal Applicable To Yes Yes Not Allowed Accordingly, The ϬRms Are Advised To All Bidders Quote On "For Destination Basis By Road" And Offers With Deviations Are Liable To Be Ignored. B) Door Delivery Shall Be Made To The Consignees Along With Delivery Challan Postal Address Of The Consignees Is: Senior Section Engineer (Stores Section), Electrical Loco Shed, Near Kollampalayam, Erode - 698002, Tamil Nadu, India. Southern Railway Gst No. 33Aaagm0289c1zq. Page 8 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 11 Failure Consequences: In Case The ϬRm Normal Applicable To Yes Yes Not Allowed Fails To Execute The Contract Within The All Bidders Original Delivery Period, The Purchaser Will Be Entitled To Impose Liquidated Damages For Extension Of Delivery Period. For Any Reason, If The Supplier Fails To Supply Goods And/Or Service As Per The Conditions Of Contract, As Amended From Time To Time, Purchaser Shall Have The Right To Levy Damages From The Supplier For Failing To Comply With The Contractual Conditions, Not By The Way Of Penalty, An Amount Equal To Security Deposit Of The Defaulted Order Amount. These Damages Shall Be Treated As Recoveries Outstanding Against The Vendor And Dealt With Accordingly. 12 Tenderers To Acknowledge Having Read Normal Applicable To Yes Yes Not Allowed And Also Accept The "Irs Conditions Of All Bidders Contract", "Sr Tender Conditions", "Special And Other Conditions" Speciï¬Ed In This Tender Document/Attached To This Tender Document. Page 9 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 13 Security Deposit Shall Be Taken From All Normal Applicable To Yes Yes Not Allowed Vendors For Contract Value Above Rs.25 All Bidders Lakhs. Security Deposit Is 5% Of Total Value Of Contract Subject To Max Rs. 50 Lakhs For Contract Value Above 25 Lakhs And Up To Rs.50 Crore. Subject To The Applicable Exemptions. Security Deposit From Successful Tenderers Should Be Received In Purchase Oï¬Ƒce Within 21 Days From The Date Of Communication Of Acceptance With Respect To The Purchaser. There Shall Be No Exemption From Submission Of Security Deposit For Any Tender Or By Any Tenderer Except Following: A) The Store Contract Cases Of Value Upto Rs.25 (Twenty Five) Lakh, B) Other Railways And Government Departments In Terms Of Railway Boards Letter No. 2004/Rs(G)/779/11 Dated 24.07.2007 C) Indian Ordinance Factories In Terms Of Railway Boards Letter No.92/Rss(G)/363/1 Dated 08.04.1993 D) Psus Owned By Ministry Of Railways And Psus For The Group Of Items That Are Manufactured By Them In Terms Of Railway Boards Letter No.2003/Rs(G)/779/5 Dated 10.09.2004 E) In Tenders Issued Against Pac, Oem In Whose Favour Pac Has Been Issued Shall Be Exempted From Submitting Sd. Kvic And Acash Shall Be Exempted From Sd For Items Supplied By Them. F) Vendors Registered With Railways For The Trade Group Of The Item Tendered Shall Be Exempted From Sd For Orders Valued Up To Their Monetary Limit Of Registration. G) Vendors Appearing On The Approved Vendor Lists Of Rdso/Pus/Core Subject To Approval Status Being Valid On The Date Of Tender Closing H) Vendors Registered With Railway For Supply Of Medicine, Medical Equipments And Consumables Shall Be Exempted From Submission Of Sd For These Items. (Please Refer Para 10.0 Of Part A Of "Sr Tender Conditions" Enclosed To This Tender Document For Further Details On This Clause). Page 10 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 14 (A) Free Delivery To Consignee. Supply Of Normal Applicable To Yes Yes Not Allowed Machine Shall Be Made As Per The All Bidders Milestone Chart Given In Sl .No.7 (Delivery Schedule Chart) Of Technical Speciï¬Cation Enclosed. (B) Bill Payment: After Successful Completion Of Purchase Order, ϬRm Has To Submit The Bill On-Line Through Ireps Portal Only For Payment. In This Regard, The Following Documents Have To Be Uploaded Based On The Crn (R-Note) Issued By Railway (A) Invoice, Gst Declaration( I.E. Self Declaration Regarding Aggregate Annual Turnover In A ϬNancial Year: Less (Or) More Than 50 Crores / Less(Or) More Than 100 Crores/Less (Or) More Than 500 Crores. If More Than 500 Crores, E-Invoice Is Required To Be Uploaded.), Rnote, Neft Mandatory. (B) Warranty/Guarantee Certiï¬Cate, Rites Certiï¬Cate, Test Report, Dealership Certiï¬Cate (Or) Proof Of Purchase From Authorized Dealer, Calibration Certiï¬Cate, Commissioning Report Whichever Is Applicable. 15 Packing Instructions: Use Re-Usable Steel Normal Applicable To Yes Yes Not Allowed Cage (Or) Wooden Box (Or) Gunny Bags All Bidders (Jute Bags) (Or) Carton Box (Or) Polythene Bags>50 Micron Only And Use Railway Parcel Transportation. Please Refer Para 1400 Of Section I Of Bid Document Part I. 16 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The Deï¬Nition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Railway Is Not Bound To Accept The Lowest Normal Applicable To No No Not Allowed Or Any Tender Or To Assign Any Reason For All Bidders Doing So And Railway Reserves The Right To Accept/Cancel Any Tender In Respect Of The Whole Or Any Portion Of The Items Specified In The Schedule Annexed (Or Tender Schedule) And The Contractor Shall Be Required To Supply The Same At The Rate Quoted. 2 1. For Any Queries Against This Tender, Normal Applicable To No No Not Allowed Please Contact Cmm/M/Sr At 9003060762. All Bidders 2. Any Technical Clariï¬Cation Regarding Drawing/Speciï¬Cation Can Be Obtained From The Oï¬Ƒce Of The Pcee/Sr/Mas. Dy.Cee/Loco Mobile No. 9003160306 And Mail Id Dyceetrs@Sr.Railnet.Gov.In. Drawing (S) / Speciï¬Cation (S) Can Also Be Obtained From The Above Oï¬Ƒce After Payment Requisite Cost. 3 Vendors May Please Note That Giving Normal Applicable To No No Not Allowed Intimation Regarding The Tender In Open All Bidders Tender Cases Or Giving Limited Tender Enquiry Does Not Guarantee The Suitability Of OffEr For Placement Of Purchase Order. Railway Reserves The Right To Place Purchase Order Subject To Fulï¬Lment Of Technical/Commercial Eligibility Conditions/Tender Conditions. Page 11 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 4 All Other Terms & Conditions As Per Irs Normal Applicable To No No Not Allowed Condition And Gcc All Bidders Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 A) Inspection By Tpi (Third Party Normal Applicable To No No Not Allowed Inspection Agency). Firm To Indicate All Bidders Complete Works Address Where Inspection Will Be Conducted. The Tenderer Shall Refer Annexure 13 Of "Sr Tender Conditions" For Further Details Regarding Tpi Clause. Please Note That OffErs With Inspection/Visual Inspection By Tpi Against Test Certiï¬Cate/Guarantee Certiï¬Cate /Work Test Certiï¬Cate Is Liable To Be Ignored. For Further Details Regarding Tpi Clause, The Tenderer Shall Refer Annexure 13 Of "Sr Tender Conditions" Attached To This Tender Document. Alternatively, Tenderers May Please Refer The Attachment "Tpi Conditions" Enclosed To This Tender Document For Ready Reference Of Bidders Regarding Tpi Clause. B) Bidder Shall Indicate Place Of Inspection For Pre-Dispatch Inspection Duly Enclosing The Documentary Evidence. Note:- Any Request For Change In Place Of Inspection Shall Only Be Entertained With Documentary Evidence. 2 No. Of Stages Of Inspection: 3; Description Normal Applicable To No No Not Allowed Of Stage-1 Inspection: Raw Material All Bidders Inspection As Per Tender Schedule (As 100% Of Po Qty.), Description Of Stage-2 Inspection: Manufacturing And Fabrication Inspection As Per Tender Schedule (As 100% Of Po Qty.), Description Of Stage-3 Inspection: Final Product Inspection At Firms Premises As Per Tender Schedule (As 100% Of Po Qty.), Description Of 3 Marking : Manufacturer To Mark His Normal Applicable To Yes Yes Not Allowed Name And Month & Year Of Manufacture All Bidders As Per Drawing, Wherever Indicated, Or At A Location Where It May Not Get Obliterated In Service On The Item Being Supplied By Them Against The Purchase Order. Supplies Received Without This Are Liable To Be Rejected By Consignee. 4 I/We Agree To Supply The Tendered Stores Normal Applicable To Yes Yes Not Allowed At The Rates Quoted By Me/Us In All Bidders Accordance With The "Irs Conditions Of Contract", "Sr Tender Conditions", Special And Other Conditions Speciï¬Ed In This Tender Document/ Attached With This Tender Document. 5 Machine Should Have Warranty Of 24 Normal Applicable To Yes Yes Not Allowed Months From Date Of Successful All Bidders Commissioning. 6 No Developmental Order Will Be Placed For Normal Applicable To Yes Yes Not Allowed The Tendered Item. All Bidders 7 Post Warranty Camc Will Be Concluded By Normal Applicable To Yes Yes Not Allowed End-User Consignee At Their End After All Bidders Warranty Period, If Required. 8 Sd Is To Be In Favour Of Sr.Dfm/Sa. Format Normal Applicable To Yes Yes Not Allowed For Bank Guarantee Is Available In All Bidders Uploaded Document Conditions For Electronic Tenders Special Conditions Page 12 Of 13 Run Date/Time: 21/03/2025 12:44:04Stores/Southern Rly Tender Document Tender No 16245017 Closing Date/Time 02/06/2025 14:30 S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Insurance Charges Should Be Quoted In Normal Applicable To No No Not Allowed Other Charges Column Against The All Bidders Particular Items. No Separate Line Has Been Provided For Insurance Charges. Technical-Compliances S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Bidders Must Submit Their Technical Bids Normal Applicable To Yes Yes Allowed As Per Format Annexure A. Tenderers Are All Bidders (Mandatory) Required To Submit Complete Details Including Values, Write-Up, Drawings, Sketch, Brochure Etc. As Per Requirement Speciï¬Ed In Respective Clauses Mentioned Therein. In Case Of Incomplete / Sketchy Information, The Technical OffEr Being Incomplete Is Liable To Be Rejected. Tenderers Should Clearly Indicate Compliance. 6. Documents Attached With Tender S.No. Document Name Document Description Spec- 1 Spec-Verticalturninglathecncsignedbydee.Pdf Verticalturninglathecncsignedbydee.Pdf 2 298_Drawing.Pdf 298_Drawing.Pdf 3 5218052.Pdf Third Party Inspection Conditions 4 5317415.Pdf Sr Tender Conditions 5 5218033.Pdf Irs Conditions 7. Responsiveness S.No. Description 1 Validity Of Offer:-120 Days, No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. I/We Have Carefully Gone Through The Irs Conditions Of Contract (Included And Uploaded Along With The Bid Document) Particularly Para 2500 Pertaining To "Code Of Integrity, Misdemeanor And Penalties". I/We Hereby Certify That No Other Sister Concerns Or Aï¬Ƒliates (Such As Having Common Partner/Director/Promoter/Owner/Holding Company Decision Control Etc.) Have Participated In This Tender Which Can Give Rise To A ConflIct Of Interest Or Fall Under Anti-Competitive Practices. We Understand That The 2 OffErs Of All Such Sister Concerns Including Ours Are Liable To Be Rejected As Per Relevant Provisions Of Irs Terms And Conditions. I/We, Aï¬Ƒrm That We Shall Abide By The Code Of Integrity In General, With Speciï¬C Reference To ConflIct Of Interest [Para 2502 (E)], Anti Competitive Practices [Para 2502(C)] And Obligation To Proactive Disclosures [Para 2503]. I/We Understand That We Are Fully Responsible For The Above Declaration And It Shall Not Be The Railways Responsibility To Verify The Same. I/We Are Aware That We Shall Be Liable For All Consequences Of Violation Of Code Of Integrity, If Detected, At Any Stage. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Cmm/M ( Baba Tulajaram Lalge ) , I. Optional Accessories With Break-Up Of Individual Items As Specified In Clause 4.3 Of Section I V. Ii. Spares For Two Years Normal Operation And Maintenance As Per Clause 5 Of Section V. Iii. Consumables/ Spares As Per Clause 6 Of Section V With Breakup Of Individual Items As Applicable ]
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