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Tender For Pandal, Tent, Stage arrangement, PA System including Video Recording & Photography etc. work for 5th Convocation Ceremony & Annual Day Celebration (28th March, 2025 to 30th March, 2025) - A: SETUP FOR MAIN ENTRANCE OF UNIVERSITY 2 Multi Colour Printed Cloth Flag With Pole - 10" (L)x 3" (W) 3 Thematic Entry Gate with IRON Structure -30 ft Width = 1020 Sq Ft 4 Green Net Wall Masking - 8 Ft Height 5 Flex Printing & Pasting On Iron Frame-Black Back Media- as per approved design from the University 6 B: MAIN CONVOCATION CEREMONY AREA- HANGER AREA SETUP 7 Aluminum hanger- 80’x 300’ 8 White Cloth Ceiling Inside Hanger 9 Wooden Platform Inside Hanger- 4” High 10 Air Conditioning- Inside Main Hanger 11 Glass Door Setup for Hangers 12 Wooden ramp for Entries of Hanger 13 CARPET-RED - On Main Stage & "D" AREA 14 CARPETING - GREEN for Student SEATING AREA 15 General Light - Inside Hanger 16 Main Stage- 48’x32’x5’(Height)- with railing - 2 Steps 17 Stairs on both side of stage 18 LED Screen on Main Stage- 48’x10’- with necessary cables, connectors, accessories etc. 19 Watchout Server with Operator 20 Switcher for LED Screen 21 Laptops for LED Screen 22 Riser for LED Screen- 48’x4’x4’(H) 23 Scaffolding for LED Screen- 48’x10’- for firm support 24 Sound System for Main Hanger - 12 Pairs of Line array on 6 T Truss Stand equally distributed in a 24000 Sq Feet area, 2 Pairs of Bass speaker, 4 Stage Monitor, Digital mixer, Amplifiers, DI Boxes, Venue/Sound Craft of equivalent 32 Input and 16 Aux out Digital Mike Mixer with Perfect operator, Sound Boosters, Media Box, 2 Sound Engineers) 25 Podium Mike- Goose Neck 26 Cordless Mike 27 Tech Rider of Artist 28 Light with Truss- 24 Sharpee Lights , 48 LED RGB Lights , 24 Warm LED , 2 Haze Machine , Flicker Lights , 4 Blinders, AVOLITE Board , Spliiters , Dimmers and a Professional Lights Designer along with LightsEngineers) 29 RAMP WITH RAILING FOR VIP ENTRY 30 Podium with 3 sided branding 31 Head Table setup- for 10 persons 32 Chairs for Head Table 33 Name Plates- for Head Table 34 Light Lamp with necessary material, Trays etc 35 Tables- 6’x2’ with cloth & frill - backstage 36 Flower Decoration on Main Stage- Front side 37 Flower Decoration on Head Table 38 Flower Decoration with Garland on Railings - Main Stage 39 Flower Decoration - VIP Entry Gate 40 Safe House Setup For VVIPs- 400 sq ft each with Sofa Sets, Centre Tables, Apparel Stand, Tall Mirror, Chairs, and other necessary accessories, carpet, Light, Tower A.C, Chemical Toilets, Wash Basins, Curtain etc. 41 "D" Area Setup 42 Sofa Sets- 2 seater - In front of Main Stage for reserved, Faculty, VIP sitting 43 Centre Table- Glass Top 44 Q- Manager for Access Control in VIP sitting area 45 Chemical Toilets for Students, Faculty, Families etc. 46 Air Conditioer Tiolets for VVIP 47 Indicator boards for Degree Distribution, Reserved sitting etc. 48 Covering for Chemical Toilets 49 Cloth masking for Toilet Area 50 LED Screen for Student Sitting Area- 12 x 8 - 4 Nos.- with necessary cables, connectors, accessories etc. 51 Risers for LED Screens- 12’x4’x4’(H)- with cloth masking & carpet 52 Banquet Chairs with white covers- for students 53 Pla Cards for Sitting Arrangements _ VIP, Reserved, Media, Parents etc. 54 C. VIP FOOD COURT AREA 55 Dinning Round Table with Cover 56 Banquet Chairs with white covers 57 CARPET 58 TOWER A.C.- 3.5 Ton each 59 VIP FOOD as per MENU- AS PER DISCUSSION- Lunch only 60 Wooden Tables- 6’x2’- for food counters etc. 61 D. Food Festival Zone 62 Stall (10 "x 10" ) with 1 Table , 2 Chairs , 2 Power Point 63 Pipe Pandal ( 20" x 20" ) with Green Carpeting 64 Green Net Wall Masking - 8 Ft Height 65 Standing Table 66 Student Sitting Area - Benches 67 E. Exhibition Zone (Book, Handicraft, Colleges etc.) 68 Stall (10 "x 10" ) with 1 Table , 2 Chairs , 2 Power Point 69 Pipe Pandal ( 20" x 20" ) with Green Carpeting 70 Green Carpeting in Public Area 71 F. OTHER SETUP 72 KITCHEN Area SETUP 73 Canopy Covering For Water Counter 74 Cloth Masking 75 Water Station Counter 76 GENSET-125 KVA- with Diesel, Cables- for 10 hours run per day 77 GENSET-62.5 KVA- with Diesel, Cables- for 10 hours run per day 78 Changeover 79 Earthing for Gensets, Hangers, LED Screen etc. 80 Fire Extinguishers 81 Fire Marshal- for 8 Hours Duty only per day 82 SELFIE BOOTH 83 HOUSEKEEPING- 84 Potted PLANTS 85 BADGES with LANYARDS & Dupattas 86 CRANE CHARGES for Hanger Installation & dismantling 87 Printing of Invitation Card with Envelope - A5 size both sides, 250 GSM Multi Colour, min. 2 leaf’s 88 Telecasting / Webcasting setup with internet connectivity on Youtube, Facebook & University Website 89 Preparing Documentary to be displayed on Convocation Day (including basic introduction of University, Video for Inauguration of Several buildings) 90 Still Photographer 91 Videographer (Recording to be Provided in hard disk) 92 Drone Camera
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