Request for Proposal For Provision Of Travel Management And Events Management in Iraq

Work Detail

Request for proposals for Provision of Travel Management and Events Management - ScaleIraq. Iraq Venture Partners (IVP) seeks to pre-select a pool of eligible individual and institutional service providers specializing in Events and Travel Management. The selected service providers will be responsible for ensuring smooth logistics, efficient coordination, and highquality execution for IVPs planned trips and event participations. The scope of services includes: 1. Visa Processing Communicate with startups and Iraqi companies to gather required documentation. Facilitate and ensure the successful processing and acquisition of visas for all travelers involved in the trips. Handle all aspects of visa applications, from submission to collection, ensuring all requirements are met and visas are obtained in a timely manner. Act as the point of contact for any visa-related queries and issues. 2. Travel Bookings Engage with travelers to determine their preferred travel dates and times. Coordinate and book 15 round-trip flight tickets from Iraq to Dubai. Source the most cost-effective and convenient travel options, ensuring alignment with the travelers schedules. Handle any modifications or cancellations as necessary, always maintaining open communication with the travelers. 3. Accommodation Arrangements 5 Assess the needs and preferences of travelers to ensure suitable accommodations are booked. Regularly review and maintain a list of preferred hotels that offer quality services at competitive rates. Manage hotel reservations, changes, and cancellations, ensuring travelers are always kept informed. 4. Event Coordination Coordinate with event organizers for any specific requirements related to the setup, branding. Handle administrative tasks related to event participation, including payment processes and confirmations. Coordinate with Catering Agency. 5. On-Site Support and Troubleshooting Offer assistance to travelers during their journey, addressing any unexpected issues or challenges. Provide on-site support during events, ensuring that any last-minute requirements or changes are addressed promptly. 6. Feedback and Continuous Improvement Collect feedback from travelers post-trip to evaluate the effectiveness and efficiency of the services provided. Continually refine and improve processes based on feedback and evolving needs of Iraq Venture Partners and its affiliated entities. 7. Marketing, Branding, and Booth Frameworks Develop and implement branding strategies for IVPs presence at international events, ensuring consistent and high-quality visibility. Design and set up booth frameworks such as Nomadic Stands, Backdrops, Roll-Up Banners, and other branding materials as needed. Ensure branding consistency across all marketing materials, aligning with IVPs visual identity and communication goals. Work with event organizers and third-party vendors to secure the best placements for branding visibility at exhibitions and conferences. Coordinate marketing collateral production, including brochures, digital screens, and interactive displays, to enhance engagement. Manage pre-event and on-site branding logistics, ensuring that all materials are delivered and set up in time for each event. RFP Release Date: 17 February 2025 Proposal Submission Deadline: 1 March 2025 Question/ Inquiry Submission Deadline: 26 February 2025 Tender Link : http://www.iraq-businessnews.com/tenders/

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