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Tender For request for proposal For Empanelment Of Event Management Agency Agencies For Directorate Of Tourism Kashmir- 1 Tentage (Rates per Day Basis)Providing & Installation of German Hangar: span 40 m or more 2 Providing & Installation of German Hangar: span 25 m or more 3 Providing and Installation of Pillarless Aluminum Frame Tent viz White House or other premium frame tent 4 Providing & Installation of water proof Frame tents with interlocking Mild Steel pipes 5 Providing & Installation ofwater proof Pandal 6 Inner decorative lining of Crewal, silk or other material for tents 7 Providing and making of Executive lounges for VVIP of 15 ft x 15 ft with wooden floor,PVC Board Sides, curtains 8 Providing and Installment of German Pagoda Tents of 5mx 5m size with platforming and covered sides with curtains 9 Providing and installation of Water Proof Tent Canopy 10 Installation of green room (12 Ft x 10 Ft) 11 Stage Set Up on Ground (Rates per day Basis) 12 Providing & Installation of levelled Stage Set-Up with Interlocking Scaffold iron structures with 10mm ply on top with 4 to 6 feet height, Runner/carpet with foam covering for full stage, Full masking and skirting of stage with premium crewel, silk or other material, 1 or 2 stairs of 4-6 ft width with runner/carpet covers 13 Providing & Installation of levelled Stage Set-Up with Wood Framework with 10mm ply on topwith 3-4 ft height 14 Raising of 9 inch high stable & levelled wooden (Wood/Plywood 1.5 Inch) platform with wooden base structure 15 Providing and installation of Water Proof Stage Canopy 16 Stage Set Up on Water bodies (Rates for Event) 17 Raising of stable & levelled wooden (Wood/Plywood 1.5 inch) platform with wooden or iron base structure on surface of shallow water bodies or pounds upto 5 feet dept 18 Raising of stable & levelled wooden platform(Wood/Plywood 1.5 inch) to be contructed on wooden logs of 8-10 inch diametere. The logs be inserted 6 feet deep in the bed of lakes or river withdept upto 15 feet of water. the plateform to be kept minimum 6 feet above the level of water. Thus total log height needs to be upto 27 feets. log density should be one log per one square metere of platform area. And any other requirement as per the ground realities to make it stable and safe with the direction of engineer incharge of the department. 19 Providing of Khatchoo for stage Set Up 20 Providing of Barges for Stage Set Up 21 Backdrop Design (Rates for Event) 22 Thematic Designer Backdrops fabrication for the stage with Premium Intricate Design of designer MDF and flex printing and cloth draping 23 Thematic Designer Backdrops fabrication for the stage with Premium Intricate Design of designer MDF and flex printing and cloth draping 24 Thematic Designer Backdrops fabrication for the stage with Wooden/MDF frame and flex printing 25 View cutter walls 26 Premium quality 3D selfe points of MDF/PVC/Foam/fibric/Metal 27 Premium quality selfe points of MDF/PVC/Foam/fibric/Metal and flex etc 28 Truss Fabrication and Stage Intelligent Lighting (Rates per Day basis) 29 Providing and fixing of Total Fabs concert Box Truss Structure (16x16 inches) 30 Providing and fixing of Water Proof Total Fabs concert Box Truss Structure (12x12 inches) 31 LED Par RGB 32 LED Par Warm 33 Par 64 34 LED Blinder 35 Spot lights 36 Sharpy 10 R 37 LED Moving HeadsWash 38 LED Flood Lights White 39 Fersnel Lights 1 KW 40 PC Lights 1KW 41 Profile 750 Watts 42 Deemar Pack 43 Zero Watt Bulb multi colour or Warm colour light 44 Sky DMX RGB LED tubes 45 Tracer Light 46 LED City Colour 47 Smoke Machine 48 Haze Machine Rise 49 Follow Spot 50 96 channel DMX console, D9 Avolites &4 channel Lite Puter Dimmer with technicians 51 DMX-512 Mixers with Technical staff 52 High End Sound Systemin open or in auditorium with following minimum quality specification with technical manpower (Rates per day basis) 53 i) Main Line arrays 3 way speakers of JBL Vertec/VTX line array or D&B GSL Line array series or Meyer sound Leo series or any other reputed brand (Per unit cost) 54 ii) Stage monitors 15” or 500 watts of JBL Stage Monitor active or D&B Stage Monitor active or Meyer Stage Monitor active or any other reputed brand 55 iii) 1000watt fill speakers of JBL full range side fill speakers or RCF full range side fill speakers or DAS full range side fill speakers for stereo effects or any other reputed brand 56 iv) Crown Amplifier or Camco Amplifier or QSC Amplifier (4000w) 57 v) Stage gear comprising of Fender Twin, Reverb Hertke, Ampeg, Di Box Crossover, 100 Mtr Snake Drum & Percussion 58 vi) Corded mics on stand or Podium mics of premium brands 59 vii) Cordless lapel mics,Head set Mic, or other mics of premium brands 60 vii) 64 channel Sound mixers like Yamaha A&HML 5000/ M7CL/ Digico or Behringer etc 61 Mid-Range Sound Systemin open or in auditorium with following quality specification with Technical manpower (Rates per day basis) 62 i) Main Line arrays 3 way speakers of JBL Vrx line array or D&B V series or Meyer Lina or any other reputed brand (per per speaker unit) 63 ii) Stage monitors 12” of JBL Stage Monitor active or D&B Stage Monitor active or Meyer Stage Monitor active or any other reputed brand 64 iii) 500watt fill speakers of JBL full range side fill speakers or RCF full range side fill speakers or DAS full range side fill speakers or any other reputed brand 65 iv) 32 channel Sound mixers like Yamaha A&H/behringer/Digico 66 Reputed Brand Sound System with following specifications with Technical Manpower (Rates per day Basis) 67 i) Reputed Brand Sound Columns (1000 Watt) 68 ii) Reputed Brand Sound Sub Woofers (250 Watt) 69 iii) Reputed Brand Sound Monitors (250 Watt each) 70 iv) Reputed brand Amplifiers (4000 Watt each) 71 v) Reputed brand Stand Mic or podium Mics 72 (vi) Reputed Brand cordless, lapel etc 73 (v) 16 channel DJ mixer with technical staff 74 vi) 32 Channel Mixers with technical staff 75 Local Sound System with 2 Spaeakers of 500 Watt, 2 Amplifiers of 2000 Watt, 2 Sound Monitors of 250 Watt, 4 Cordless Mics, DJ Mixer with Technical Staff 76 Floral Decoration ( Rates for Event) 77 Exotic Fresh Flower Decoration on main gate, podium, dais and stage front area and other areas as per requirement (10 Big flowers alongwith fillers per running feet) 78 Flower Bunch assorted of carnation/ crepe/mixed packing for VIP/VVIP (24 Flowers/Per Bunch) 79 Stalls and Gazebo tents (Rates per day basis) 80 Setting up of stall 8ft x 8ft from mild steel pipes frames, Plywood sides, GI Sheet Roof with traditional look in 3 ply crewel or silk covering including 2 Plastic Chairs, 2 tables, 2 lights, power socket, dust bin and Name facia, back rack/shelves, wires and hangers. 81 Setting up of stall 8ft x 8ft octonorm structure of ply, Mild iron pipes, Roof with traditional look in 3 ply crewel or silk including 2 Plastic Chairs, 2 tables, lighting, power socket, dust bin and name facia back rack, wires and hangers. 82 Providing of 6X6 ft PVC, almunium frame exhibition stalls with 1 table, 2 chairs, 2 lights, 1 dustbin, Name Facie, back rack shelves and roof 83 Providing and Instalment of Gazebo tents of 10 x 10 ft with name facia, back rack, wires and hangers. 84 Providing and Instalment of Gazebo tents of 12 x 12 ft with name facia, back rack, wires and hangers. 85 Umbrella 8 ft 86 Digital Projection Screens (LED Wall Panel) (Rates per Day Basis) 87 Providing & installation of Digital Projection Screens P4 (physical resolution 156X156) Size with all electrical and fibre optics cabling with voice 88 Providing & installation of Digital Projection Screens P3 (physical resolution 166X166) Size with all electrical and fibre optics cabling with voice 89 LED TVs (Rates per day Basis) 90 Full HD 24 inch 91 Full HD 32 inch 92 Full HD 42 inch 93 Full HD 50 inch 94 Laser Show(Rates per day Basis) 95 Theme based laser show/water screen projection system comprising of 80 feet wide and 40 feet high Floating Water Screens, Hi-Lumens Projector of 35000 lumen, Story Voice Over and Choreography, videographic displayon water curtain, Complete DMX controlled light with 6 numbers of 50 watt laser projectors 4 unit 3 way speakers of high end sound system and other necessary items 96 i)Laser projector RGB 30 watt 97 ii)Laser projector RGB 50 watt 98 iii) Skytracer Light (5000 Watt) 99 Branding for Events (Rates for Event) 100 Designing, Printing & Installation of flex Hoardings/Banners with iron Frame 101 Designing, Printing & Installation of flex Hoardings/Banners without iron Frame 102 Designing, Printing, Supply & Installation of flex Standees with iron frame 103 Designing, Printing & Installation of backlit hoarding of required size as cut out on iron frame 104 Theme based star flex Welcome Gate with branding Backlit Size 18 x 18 inch cross section, 10ftHeight x 15ft Width 105 Theme based MDF designer Welcome Gate with lights Size 18 x 18 inch cross section, 10ftHeight x 15ft Width 106 Classic renowned gates (as per demand) of plywood or MDF having designer cutting with painted EPE of EPS foam with branding of event Size 18ft x 15ft with cross section of 2ft x 2ft 107 Designing, Printing & Distribution of Invitations 108 Drone Light Show 109 i) Drone Light Show using uptio 100 drones (Duration 15 Minutes) 110 ii)Drone Light Show using uptio 200 drones (Duration 15 Minutes) 111 Photography and Videography(Rates per day Basis) 112 Digital Photography - Agency to Arrange the digital photo shoot for entire event. The agency to shoot and compose the photo album of event date wise and submit soft copy by way of DVD. Full Event coverage 113 4K Videography - Agency to Arrange 4K Video Shoot for the entire event, agency to shoot & edit the video to submit the DVD of edited videos. Full Event coverage 114 Multi Camera Set Up for live streaming with following specification: 02 HD Video Camera with Operator, 01 Switcher for live streaming,02 Computer with hard disk & editor,05 Speakers, 04 Amplifiers 4000 Watt, 32 Channel Digital Mixer with technical manpower, 04 Cordless Mics,04 Cordless Mics, 04 Corded Mics 115 Arrangement for Live telecast of performances during the event on Social Media in 4K and 256 bit audio. Full Event coverage 116 Power Backup(Rates per day Basis) 117 Providing of Genset- 2 KVA with cabling for the individual genset, fuel, distribution board, earthing upto the source of supply to the individual location as per site requirement. 118 Providing of Genset- 7 KVA with cabling for the individual genset, fuel, distribution board, earthing upto the source of supply to the individual location as per site requirement. 119 Providing of Genset- 25 KVA with cabling for the individual genset, fuel, distribution board, earthing upto the source of supply to the individual location as per site requirement. 120 Providing of Genset- 65 KVA with cabling for the individual genset, fuel, distribution board, earthing upto the source of supply to the individual location as per site requirement. 121 Providing of Genset- 125 KVA with cabling for the individual genset, fuel, distribution board, earthing upto the source of supply to the individual location as per site requirement. Power back up has to be double i.e. if one power back up fails the second one should take over. 122 Catering Items(Rates per day Basis) 123 Full size, fuel powered standard Chaffing Dish 124 Buffet Table 2.5 Ft (H) x 5 Ft (L) 125 Executive class 4- person Tableware of Bone China comprising of Dinner Plate, Quarter Plate, Soup Bowl, Glass, Saucer Plate and cutlery set 126 Single Sarposh & Trami (Copperware with Kankari) alongwith all copperware accessories as per requirement (24 piece set) 127 Procelein cup and saucer (per drozen per day) 128 Kandkari samavar Big 129 Tea per Pax 130 Kehwa per pax 131 Shermal Per Pax 132 Live Food Counter (5ft H x3ft L x 2ft B) 133 Wicker baskets Medium 134 Mutton based Non Veg dishes (price per Pax) 135 Chicken based Non Veg dishes (price per Pax) 136 Fish Based Non Veg dishes (price per Pax 137 Veg dishes (Price per Pax) 138 Bakery (Price per Kg ) 139 Sweet (Price per Kg) 140 Media Plan(Rates per day Basis) 141 Engagement of Radio Partner for Event Promotion & Publicity (30 Second Duration Promo) Accepted Jingle by committee 142 Engagement of TV Partner for Event Promotion & Publicity (30 Second Duration Promo) 143 Cultural programe - Local Artists(Rates per day Basis) 144 Non empanelled popular local music artist with Group under outstanding categoryinclusive of Boarding/Lodging/transportation/Meals(30 Minutes to 1 Hour performances) 145 Non empanelled popular local music artist with Group under established categoryinclusive of Boarding/Lodging/transportation/Meals (30 Minutes to 1 Hour performances) 146 Non empanelled popular local music artist with Group under prominent categoryinclusive of Boarding/Lodging/transportation/Meals (30 Minutes to 1 Hour performances) 147 Non empanelled popular Instrument Artists (30 minutes performances) (Rate Per artist) 148 Dancing Group (Folk , Rouf, Dhambal, Bhand Pather etc) with traditional costumes (30 minutes Performance/day) (per artist) 149 Reputed National Celebrity/Bollywood Music Artist(Rates per day Basis) 150 Classic/Contemporary Sufi singer of repute with around 8 crew members having more than 1 lac social media views of a song for last 10 years (1 hour performance) 151 Classic/Contemporary Sufi singer of repute with around 8 crew members having more than 5 lac social media views of a song for last 10 years (1 hour performance) 152 Classic/Contemporary Sufi singer of repute with around 8 crew members having more than 10 lac social media views of a song for last 10 years (1 hour performance) 153 Popular Bollywood music artist with around 8 member crew havingmore than 1 lac social media views of a song for last 5 years (1 hour performance) 154 Popular Bollywood music artist with around8 member crew havingmore than 5 lac social media views of a song for last 5 years (1 hour performance) 155 Popular Bollywood music artist with around 8 member crew havingmore than 10 lac social media views of a song for last 5 years (1 hour performance) 156 Popular Bollywood music artist with around 10 member crew havingmore than 50 lac social media views of a song for last 5 years (1 hour performance) 157 Popular Bollywood music artist with around 10 member crew havingmore than 100 lac social media views of a song for last 5 years (1 hour performance) 158 Popular Bollywood music artist with around 10 member crew havingmore than 500 lac social media views of a song for last 5 years (1 hour performance) 159 Indian Council of Cultural Relations (ICCR) empanelled music artist with group under outstanding category (1 hour performance) 160 ICCR empanelled music artist with group under established category (1 hour performance) 161 ICCR empanelled music artist with group under prominent category (1 hour performance) 162 Nationally Accliamed Anchor (Rate per Day basis including Borading/Lodging/Transporation/Meals) 163 Popular Local Anchor (Rate per day) 164 Normal Local Anchor per day (Rate per day) 165 Miscellaneous(Rates per day Basis) 166 Providing and arranging of Leatherite 1 seater Sofa with covers and cushions 167 Providing and arranging of Leatherite 2 seater Sofa with covers and cushions 168 Providing and fixing of Banquet Chair with cover & bow 169 Providing and fixing of PVC Chair 170 Providing of Round/Square Table with covers 171 Providing of wooden and glass Table 172 Providing and fixing of Coolers 173 Providing and fixing of Ceiling Fan with wiring and fitting 174 Providing and fixing of Standing Fan with wiring and fitting 175 Providing and fixing of Permium (Grade A) Carpet Flooring (Sqft) 176 Providing and fixing of medium quality (grade B) Carpet Flooring (Sqft) 177 Providing and fixing of Floor Runner (sqft) 178 Providing of Kashmiri Wagov (4x8 ft) 179 Providing and fixing of durett (sqft) 180 Providing and fixing of Lighting bulbs (12 watt LED) with wiring 181 Providing and fixing of Medium Lighting jars with wiring 182 Providing and fixing of Premium Big Lighting jars with wiring 183 Dias/Podium (Normal quality) 184 Dias/Podium (Premium quality walnut Wood) 185 Providing and fixing of Mirchi /Snowflake/Ornamental lights 186 Providing and fixing of Strip Lights (rft) 187 Barricading: Mojo barricading (rft) 188 Queue-managers (no) 189 Barricading (consisting of 2 Metal Post & 10 feet Rope/Link Chain/ Retractable Tape) 190 Name Plaques 191 Fire Extinguisher 192 Gas patio heaters alongwith gas cylinders (per day) 193 Gas heater with gas cylinders (per day) 194 Electric Patio heater 195 Iron Pit/ Frame (2x2 ft) for Bonefire alongwith 10 kg wood 196 Complete Isbandsoz Set with coal etc 197 Brass metal inaugrarationdiya with oil and candles (3 ft height) 198 AC Vanity Van 199 Chemical Toilet/Bio Toilets including transportation charges 200 Paiting Chart Paper (70X 56 Inches) 120 GSM 201 Paiting Chart Paper (70X 56 Inches) 120 GSM 202 Crayons for Painting (per Set) 203 12-Shade Water Colour 204 Drawing Board (8X11 Inches) 205 Easels for Photo Exhibition 206 Decorative Stars 207 Large size balloons 208 Small Christmas Trees 6Ft Height 209 Small Christmas Bells 210 Multi Coloured Christmas Candles 211 Hanging Wreaths 212 Santa Claus with Costume 213 Installation of kids Trampoline for jumping (12 Ft Diameter) surrounded by Net for safety 214 Snow Sledge/Toboggan for kids 215 Note Since the BOQ Uploaded on JK tenders only except the numericals the bidders are adviced to cross reference with price bid detailed in the RFP before submitting the financilal quotes 216 Terms & Conditions.1. Rates for Event: Rates for these items would be paid as a lumpsum amount for full time period of event irrespective of number of days involved.2. Rates per day basis: For Tentage,Stage Set Up, Truss Fabrication, Stalls, Lazer Show, Catering Items full rate shall be paid for 1st Day, 60% of initial rate for 2nd Day, 30% of initial rate for 3rd, 4th, 5th 6th Day and 20% of initial rate for 7th day and onwards upto maximum of 30 days. 3. Event Specific fabrication, branding & decoration of any kind shall be paid only once irrespective of number of days involved.4. Cultural programmes by renowned National artists shall be paid as per actual plus applicable taxes within the prescribed ceiling rate of the Department for each day of performance.5. Rates for other Sound System, LED Walls, LED TVs, Artists, Anchors, event videographer & Photographer, Genset shall be paid in full for each day of engagement/performance without any reduction on subsequent days. 6. Rates for items not mentioned in this rate card would be determined from the limited tenders invited from time to time from empanelled Event Management agencies for each event.7. Rates for Strip Lighting would be paid as lumpsum amount for permanent fixing, irrespective of number of days of the event.8. The rate card shall be governed by all the provisions/terms & conditions of the RFP document, GFR 2017 and Financial Codes.
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