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Request for proposals for Provision of Accounting Services for the Conversion of Financial Statements from IFRS to the Uniform Acts of OHAD Provision of Accounting Services for the Conversion of Financial Statements from IFRS Standards to the OHADA Uniform Acts. Closing Date: 24 Jan 2025 Type: Consultancy 1.0 INTRODUCTION For more than a century, Planned Parenthood Federation of America (PPFA) has been one of the leading providers of sexual and reproductive health (SRH) services and one of the leading advocacy organizations in the United States. PPFAs international program, Planned Parenthood Global (PP Global), has worked for more than 50 years in partnership with more than 70 organizations in Africa and Latin America, to support courageous actors, policies, and movements to promote reproductive health and rights, with a focus on the under-resourced and underserved communities. In Africa, there is a need for a greater focus on providing the necessary technical assistance and financial support to local organizations to enable them to implement sustainable youth-friendly sexual and reproductive health advocacy and service delivery programmes. PP Global has a presence in Senegal, Uganda, Kenya, Burkina Faso and Benin, where it supports local non-governmental organizations and policy champions to strengthen their programmatic, institutional and financial capacity to advocate and provide quality sexual and reproductive health (SRH) information and services. For more information about our organization, check out our website here. PP Global is issuing this Request for Proposals (RFP) to solicit competitive bids from qualified and chartered accounting firms. The selected firm will provide accounting services for the translation of the financial statements of Planned Parenthood Global Burkina Faso in Faso (PPG Burkina Faso) and Planned Parenthood Global in Senegal Inc. (PP Global Senegal Inc.) from International Financial Reporting Standards (IFRS) to the Uniform Acts of the Organization for the Harmonization of Business Law in Africa (OHADA). 2.0 BACKGROUND AND CONTEXT In line with our commitment to meet regulatory compliance in the countries where we operate, PP Global aims to adopt and harmonize its accounting practices for PP Global Burkina Faso and PP Global Senegal Inc. in accordance with the OHADA Uniform Acts. Our objective is to ensure that our financial statements comply with the accounting standards prescribed by the OHADA framework, as required by member countries, including Burkina Faso and Senegal. 3.0 OBJECTIVES OF THE CONTRACT PP Global wishes to engage a Chartered Accounting Firm with experience and knowledge in the application of IFRS and standards relating to the maintenance and preparation of financial statements, as well as an expert understanding of the requirements of the OHADA Uniform Acts, to facilitate the conversion of the financial records of PP Global Burkina Faso and PP Global Senegal Inc. for the 2023 and 2024 calendar periods of IFRS to the requirements of the OHADA Uniform Acts. PP Global expects that, as part of this commitment, the accounting firm will also provide training and capacity building for PP Globals finance team with respect to the OHADA Uniform Acts and Accounting Standards, including the key differences between IFRS and OHADA requirements, as well as the corresponding compliance requirements. The selected accounting firm will be required to contract with PP Global Inc. for PP Global Burkina Faso and PP Global Senegal Inc. to perform the services specified in the scope of services in this document, agreeing to the clearly identified service levels. The contract will be concluded for the duration of the performance of the services specified in the scope of services in this document, with the possibility of renewing it in subsequent years. 4.0 SCOPE OF SERVICES The scope of services will include the following: a) Conversion of the financial records of PP Global Burkina Faso and PP Global Senegal Inc. from IFRS standards to OHADA uniform acts I. Valuation prior to conversion Conduct an initial valuation of the existing financial statements, as prepared for both entities in accordance with IFRS standards. Identify the main differences to be taken into consideration between the requirements of IFRS and the OHADA Uniform Acts, with regard to the financial statements of the two entities. Understand the current financial information of both entities as prepared in accordance with IFRS, as well as the current classification and nature of the areas of the financial statements as applied by both entities. Develop a detailed work plan outlining the approach, methodology, timelines, and resources required to complete the conversion process. II. Review of Records, Adjustments and Reconciliations Conduct a review of documents relating to financial records, identifying and making necessary adjustments to the financial statements to ensure their alignment with OHADA requirements, including the changes to be made: - Accounting for and measurement of assets, liabilities, income and expenses related to ordinary and non-ordinary activities. - Amortization and depreciation schedules - The treatment of provisions, reserves and contingencies. - The classification of the areas of the financial statements according to the OHADA chart of accounts. Reconcile any discrepancies identified during the conversion process to ensure accuracy and completeness. Reclassify financial data as necessary to comply with OHADA presentation and disclosure requirements, including adjusting the structure and format of financial statements and ensuring that accounts are properly classified as prescribed by OHADA standards. Maintain clear and detailed documentation of all conversion activities, including a record of adjustments and reconciliations made. Provide a full audit trail to support changes made during the conversion process, to ensure transparency and accountability. b) Compliance Assurance Conduct a thorough review of the converted financial documents to ensure their compliance with OHADA accounting and reporting standards. Address any issues or discrepancies identified during the review to ensure accuracy and completeness. c) Training and capacity building Organize training sessions for PP Globals finance team, to ensure that they understand the OHADA requirements and the changes made during the conversion process. Develop user-friendly guides and reference documents to facilitate compliance with OHADA requirements. d) Ongoing Support Offer post-conversion support to address any questions or issues arising from the transition to OHADA standards. Provide consulting services to ensure that the organization remains in compliance with OHADA regulations in the future. 5.0 COMPETENCIES AND MANDATORY REQUIREMENTS The accounting firm must: 1. Hold a licence authorising him to practise 2. Master IFRS 3 standards. Have expertise in uniform acts and OHADA requirements 4. Have experience in accounting in the NGO sector 5. Have knowledge of the regulations of OHADA member countries. 6. Have technical skills and resources 7. Have the skills in training and capacity building 8. Have project management capabilities 9. Have communication, responsiveness and reporting skills 10. Respecting ethical standards and professionalism 11. Fluency in English will be an added advantage. 6.0 PROPOSAL SPECIFICATIONS Interested parties should submit an application package, preferably in English, including the following: a) Technical The technical proposal should include: Understanding the scope of services and the objectives of the engagement - Demonstrate an understanding of the scope and objectives of that engagement. Methodology and Approach Provide an in-depth overview of the methodology and approach for the scope of services, also detailing any tools or processes that will be used in the business to ensure the completeness and accuracy of the conversion process. Quality assurance - Highlight the measures that will be put in place to ensure the integrity of the conversion process. Work Plan and Timetable - Provide a detailed work plan outlining key activities, milestones and expected outcomes, with a clear timeline for execution and completion. - Include a visual tool to illustrate the timeline. b) Statement of experience, ability and expertise The bidder must provide the following information to demonstrate its experience, ability and expertise: A company profile - Provide a brief description of the company, a brief description of the bidders current activities, the year and country of incorporation, the types of activities undertaken, the location of the main office, the location of the branches, the number of employees of the company. A business registration and membership documents - A certified copy of the companys registration certificate, certificate of incorporation, operating license or similar documents and certificates of accreditation, as well as other certificates of membership in professional associations; Experience of the organization Provide details of relevant experience successfully acquired in the last five years, with at least three references that can be contacted for evidence, through reference letters from current or previous clients. Team Composition and Qualifications - Key Personnel: Identify the key team members who will be assigned to this assignment, as well as their roles and responsibilities. Include brief profiles and CVs, highlighting their qualifications and experience. - Capacity: Provide an overview of the firms ability to carry out the engagement, including resources, technical capabilities, and experience from similar engagements. c) Financial The financial proposal must demonstrate: A summar Tender Link : https://reliefweb.int/job/4126006/demande-de-proposition-pour-la-fourniture-de-services-comptables-pour-la-conversion-des-etats-financiers-des-normes-ifrs-aux-actes-uniformes-de-lohad
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