Prior Information Notice For Industry Specific Software Development Services – Archivfachinformationssystem ... in Germany

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Prior Information Notice For Industry Specific Software Development Services – Archivfachinformationssystem - Afis. The Subject Of The Order Is The Provision And Operation Of An Archival Specialist Information System (Afis) With A Virtual Reading Room Including Software Maintenance/Maintenance And System Service As Well As Support. .//. The Archival Specialist Information System (Afis) Must In Particular Electronically Map The Following Processes: Sorting, Access Processing, Indexing And Preservation As Well As Provision (Including In The Virtual Reading Room) Of Archival Material With Different, And In Some Cases Probably Very High, Protection Needs (Subject Of Negotiation). The Afis Must Meet The Current Standards Required For This, In Particular For Data Protection And It Security (Including It-Grundschutz And Security Standards Of The Federal Office For Information Security/Bsi) (Subject Of Negotiation). .//. The Afis Must Be Integrated Into The Technical Infrastructure Available At The Berlin State Archives And Operated There. The Details Of The Existing Infrastructure (Servers, Storage, Backup, Network, Etc.) Will Be Communicated In The Tender Documents. The Afis Must Be Integrated Into The It Architecture Existing At The State Archives And Communicate With Various Components And Basic Services (Including Digital Files, Electronic Authority Mailboxes, Library Catalogs, Accounting Systems) (Subject Of Negotiation). It Is Also Necessary To Set Up And Maintain An Interface To The Archiving System Of The Digital Magazine Development Association (Dimag). The Details Of The It Architecture To Be Integrated (Services, Interfaces) Will Be Communicated In The Tender Documents. At The Start Of The Service, The Existing Data From The State Archive Must Be Migrated To The Afis And The Afis Must Be Configured For Approximately 80 Employees/Users Of The State Archive (According To The Role Concept). .//. Part Of The Afis Is A Virtual Reading Room Through Which The Archive Material Can Be Made Publicly Available Via The Internet. The Virtual Reading Room Must Be Designed As A Responsive And Interactive Web Application And Operated Including The Necessary Technical Infrastructure. In Order To Ensure Actual And Legal Availability, The Physical Location Of The Servers/Storage Used In The Execution Of The Order For Data Storage Of Archival Material Must Be Located In The Territory Of A Member State Of The European Union, With The Exception Of The Areas Mentioned In Article 355 Paragraphs 1 To 5 Tfeu. In Addition, To Ensure Data Protection, The Physical Location Of All Components Used For (Including Temporary) Data Processing And Storage During The Execution Of The Order Must Be Within The Scope Of Regulation (Eu) 2016/679 (General Data Protection Regulation). .//. The Subject Of The Order Is The Provision Of The Afis And The Virtual Reading Room As Well As Their Permanently Available And Secure Operation During The Contract Term, Including Software Maintenance/Maintenance And System Service. The Necessary One For This

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