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Quotation are invited for Annual Gathering for SM&C Team DCT. BIDDING OPENS ON: 31 December 2024 DUE ON: 6 January 2025 Annual gathering for the DCT Marketing Team. Agenda is to Reflect on 2024 Share our strategy 2025 Celebrate our wins Bonding between different teams within the marketing department Present awards for different themes that are light-hearted and fun Event Hours 9-am-3pm (includes breakfast and lunch time activities can run during lunch time. Number of Attendees: 120 Date: 10 Jan 2025 Venue : To be advised by Vendor The vendor is expected to provide comprehensive support for the planning, setup, execution, and postevent evaluation of the SM&C End-of-Year Gathering. This includes: EVENT REQUIREMENTS: Event Planning and Coordination: Develop a theme, conduct a site recce, and assist in event scheduling. Venue Setup Support: Shaded areas or temporary structures for sun protection, access to restroom facilities, parking availability, power supply points, water stations, first aid station, seating areas, waste management system Technical Requirements: Sound system for announcements/music, microphones, presentation screens/projectors to present to 120 people, recording equipment for capturing moments, back-up generators, big screen to present to 120 people Team-Building Activities: Supply and facilitate outdoor games, creative workshops, and team-building exercises including and not limited to: equipment for outdoor games, games for participants, materials for creative exercises, props for team challenges, safety equipment, scoring systems, activity facilitators Catering and Refreshments: Provide morning refreshments, a lunch buffet, and afternoon snacks, with water stations and dietary options including but not limited: morning coffee/tea/ fresh juices station, breakfast snacks, lunch buffet, afternoon refreshments, water stations throughout, special dietary considerations, serving equipment, service staff Logistics and Staffing: Supply a team for setup and teardown, event coordinators, technical support, security, and cleaning crew (DJ, event coordinators, event facilitiators, technical support team, medical personnel, security staff, cleaning crew, activity facilitators, photographers/videographers) Safety & Comfort: First Aid Kits, Comforatable seating areas (bean bags), clear signage Documentation: Name tags, team identifiers, and post-event feedback forms Tender Link : https://adgpg.gov.ae/en/For-Suppliers/Public-tenders
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