Expression of Interest For Administrative Support Consultancy in Armenia

Work Detail

Expression of Interest for Administrative Support Consultancy MAIN OBJECTTIVES Evaluate Financial Management Practices: Analyze current budgeting processes, including the introduction to MdMs budgeting framework. Review financial documentation related to cash control and bank reconciliations. Assess Accounting Software (Saga): Provide practical training on the Saga system to ensure effective usage. Review the procedures for the closure of the Saga system and identify potential improvements. Examine the integration of the Saga system with existing financial processes, including document exchange and archiving. Analyze Project Budgets and Financial Reporting: Overview of the projects budget, partners, and reporting deadlines. Assess the emergency projects budget management and donor compliance. Review SAGA Analytics Review: Ensure that SAGA expenses from previous months are accurately allocated and identifying best practices for recording the expenses Armenia & Emergency Project Review: Collaborate with other departments to ensure the forecast aligns with project needs. Improving the Functionality of the SAGA System: Identify areas for improvement in the SAGA system to boost performance, usability, and integration with other financial tools. Recommendation Recommendations for Optimizing Budgeting Processes: Provide suggestions to streamline and enhance budgeting workflows, ensuring greater accuracy, efficiency, and alignment with organizational goals. Scope of Work 1_Administrator Training on SAGA, BFF, and Donor Reporting Forms: Conduct training sessions for administrators on the use of the SAGA system, BFF (Budgeting, Forecasting, and Financial) tools, and donor-specific reporting formats to ensure proficiency and accurate reporting. 2_Evaluating Financial Management Practices Conduct discussion with Admin/Finance advisor to gather insights on current budgeting and reporting processes. Analyze existing financial documentation, including cash control and bank reconciliation records, to identify areas for improvement. 3_Assessing Accounting Software (Saga) Facilitate training sessions for Admin/Finance advisor on the Saga system to ensure proper understanding and usage. Review the current closure procedures of the Saga system and recommend best practices. Evaluate the efficiency of cash control documents and bank reconciliation practices in relation to the Saga system. Examine the processes for document exchange (archiving, scanning, sharing via SharePoint) to ensure they align with financial reporting requirements. 4_Analyzing Project Budgets and Financial Reporting Conduct a detailed review of the project budget, including timelines and accountability for reporting deadlines. Assess the financial management of the emergency project, focusing on budget adherence, donor reporting, and compliance. Closing Date: 15 Jan 2025 Type: Consultancy Tender Link : https://reliefweb.int/job/4117731/call-expressions-interest-administrative-support-consultancy

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