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Infrastructure/erection of stalls/structures and other arrangements including publicity and advertisement for organizing of State Handloom Expo i.e. SHE(Hathkarga Mela) at Kala Kendra, Jammu- 1 Infrastructure and Erection of Beautified Stalls 2 Temporary construction and erection of 70 nos. of water proof stalls and other allied works during the event for 15 days. Size of stalls 9’*9’ ft. each stall and Height 8-9 ft. each stall. Wooden platform of 6-8 inches height with matting in each stall. 3 Stage with good quality new and fresh carpet / matting. Size - 40 x 8 feet with height of 3-4 feet) 4 Main Gate structure, (text to be printed/pasted on gate as per the requirement of the department). Inner Gate Size & no. - 12(width)*12(Height)/ 01 no.Outer Gate size & no. – As per requirement and space available /01no. 5 Counter Table. Size - 2 x 4 feet with 3 to 4 feet height – 140 Nos. 6 Chair – 150 Nos. 7 Clean White Sheets for covering the counter tables. 01 for each counter table (140 nos. Total) 8 Dustbin. Medium-70 Nos., Big - 10 Nos. 9 LED lights - 04 nos. in each stall 10 Mating in each stall completely covering the floor area of the stall 11 Hanger Stand – Size 4 x 6 feet -01 no. in each stall 12 Steel Racks – Size 4x7 feet – 02 nos. in each stall 13 Tent for covering empty spaces as occupied during the expo. Area to be covered as decided by the venue committee. 14 Dogra dress wearing 01 male and 01 female cardboard cut outs to be placed at entry gates – to be finalized by the cultural committee 15 Beautified Selfie point as per theme – 01 No. 16 Kids Playzone - Standard 17 Sun Board dully pasted with computer cut vinyl film with the name of the participating agency/society in 4” HT( names to be provided by the department). Size 4ft. x 3ft. - (80-90 in no.) 18 Theme Pavilion 19 Water proof theme Pavilion to be constructed in the following manner: Area – 700-800sq. ft. To be constructed at 2ft. from the ground and height of Pavilion 12 ft. Gates - 02 Nos. (one for entry & one for exit), width of gates 4ft. each. 20 Stairs at gates (entry and exit) - 02 Nos. (one for entry & one for exit) 21 Flex banner (matter to be provided by department) – 01 No. (size 4 ft. * 8 ft.) 22 Dark grey coloured carpet in whole Theme Pavilion - As per size 23 Wall of theme pavilion to be covered with white coloured cloth - As per requirement. 24 Spot Lights – 06 Nos. 25 Iron stand for fabric/cloth and shawl display - 04 Nos.(size 4 ft. * 6 ft each) 26 Mannequins (Female) – 04 Nos. 27 LCD with stand along with complete set – 01 No. 28 Flex banner with frame (matter to be provided by department) - 01 No. with Size (6ft. * 4ft.) 29 Flex banner standing (matter to be provided by department) - 02 Nos. with Size (10ft. * 2ft.) 30 Tea Table – 02 nos. 31 Chair – 04 Nos. 32 Security Guard – 01 no. 33 Refreshment 34 Breakfast, Lunch and Evening refreshment for all the stall holders (2 persons per stall) and officers/officials on duty (20) during the event. Breakfast – Tea and Biscuits alongwith Sandwich/Paranthas. Lunch* – Dal, Vegetable, Rice and Rotis. Evening refreshment – Tea along with Mathi and Bakery items. *Menu to be decided by Refreshment Committee and will be communicated to successful bidder 35 Drinking Water 36 Water Bottlesper day per stall during the event – One litre bottle- 04 nos. per stall. 37 Water Bottles for officers/officials on duty during the event – 250 ml bottles- 70 in no. 38 Drinking water facilities with disposable paper glasses for visitors during the event. 39 Lighting at the Venue 40 Round the clock lighting arrangement at the venue with flood lights along with power backup for the same – 06 Nos. 41 Office Space 42 Setting up of 01 water proof Office room with floor mating - 15feet *15feet 43 Sofa set with seating capacity for 9 persons – 01 No. 44 Cushioned chairs with armrest – 20 Nos 45 Centre table – 02 Nos. 46 Toilet Facilities 47 Separate Toilet & Washroom facilities for Ladies & Gentswith two persons for regular cleaning along with water tanker for water supply in toilets. 03 nos. for Ladies and 03 nos. for Gents. 48 Sanitation, Hygiene & Cleanliness 49 Cleanliness of the venue and toilet facilities round the clock during the event along with waste management at all the hours. 50 Decoration 51 Floraland festive decoration 52 Entry gate decoration as per the theme(with exclusive multi colour fresh flowers and decoratives) 53 Decoration of Exhibition area as per the theme in eco-friendly manner. 54 Illumination of entire venue as per requirement. 55 New & fresh Green Carpet from Main gate to central Pavilion 56 Inaugural & Valedictory function 57 Arrangement of Shamiana covered stage to be decorated as per the theme of the event. Decoration arrangements along with standees/banners to be communicated separately to the successful bidder by Venue Committee. 58 Cultural programme and musical event on inaugural and valedictory function like Bhaderwah Rumal dance, Ramban Thali dance, Padder trumpet dance, performances by two local dogri singers,Dogri theme fashion show Live Painting/Sand art. 59 New Red Carpet enroute from Main gate to Central Pavilion 60 Decorated Podium along with Mic, Amplifier, Speakers and other allied infrastructure - Standard Size 61 High Tea. Menu to be decided by Refreshment Committee and be communicated to successful bidder - For 100 persons 62 Water Bottles, dry fruits, Kehva/juice for VVIPs to be served by 04 nos. of well dressed waiters 63 Covered Shamiana lounge for High Tea as per requirement - For at least 100 persons 64 Centre tables – 07 nos. Service tables – 05 nos. VIP chairs – 100 nos. 65 03 rows of Sofa set.Cushioned chairs with arm rest – 100 nos. Central tables on the inaugural day – 08 nos. 66 Public announcement system for inaugural day, valedictory function and cultural event - music system – USB player with cordless mike and speakers to be placed at various places at the venue along with 02 technical operators. 67 Certificate of participation for participants (as per sample provided by the Directorate) -Quantity : 150 Nos. 68 Decorated Inauguration Lamp on inaugural day - Standard sized along with refined oil / cotton / match Box, decorated tray, scissors, flowers, ribbon etc. Two traditionally dressed artists. 69 Bouquet along with trophy and handloom gifts to be decided by the committee constituted for the purpose - 05- Fresh flower bouquets on each inaugural and valedictory function of the event. 70 Helium Inflated Tricolor balloonsto be released on inauguration - 04 bunches (24 in each bunch) 71 Invitation cards - 150 – As per sample provided by the department. 72 01 Prominent dogri knowing anchor having experience of anchoring for state level programmes. 73 Cultural Activities 74 Organization of Cultural events viz. Sangeet Sandhya, Kavi Sammellan, folk songs, Nukkad Natak, fashion display, Standup Comedy, Talent hunt for singing, fine arts, display your talent etc during the event - 01 hour duration (daily in the evening) 75 Security arrangement 76 Security arrangements for the event 24x7 during the exhibition – As per requirement. CCTV with recording on prominent places of venue (as decided by the Venue committee) and sufficient number of security guards – As per requirement. 77 Generator 78 Standby generator (with diesel /oil) with cable / wire along with attendant / electrician – As per requirement. 79 LCDTV / LED Screen 80 Video Screen / LCD TV with stands for playing Handloom Promotional Films at a prominent place inside the venue. LCD TV- 4 Nos. (65 inch). Video / LED Screen -10 x 10 feet – 01 (on stage as background) 81 Photography/Videography 82 Photography and Videography along with HD drone photography and videography during the event and preparation of teaser.(Hard and Soft copy of the same). 83 Man Power 84 Man power as per requiremnt-Upto the extent of 20 persons. 85 01 Venue manager to remain present during the event round the clock 86 Miscellaneous 87 All NoCs, Legal formalities from District Administration, Police, Fire Services, Municipal Corporation and Electric Department etc and all other such expenses related to organizing the event shall be borne by the successful bidder. 88 Publicity & Advertisement (Text to be provided by the Department) 89 Publicity / advertisement about the event from at least 07 days ahead of the event and during the exhibition through the advertisement in at least two local dailies and through Hoardings, Banners and standees at prominent places of city and exhibition venue, as decided by the Publicity Committee. 90 Publicity through electronic media including audio/video, social media and at least 2 FM Channels with repetition of advertisement after every 15-20, minutes in the peak hour. 91 Bulk watsapp messages. 92 Publicity through at least 10 social media influencers, through hashtahgs and through social media handles like Facebook, X etc. posts and threads. 93 02 large PVC inflated balloon for advertisement at places to be decided by the Venue Committee. 94 Rate 95 Rate to be qouted in lump sum (for the whole event)
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