Tenders Are Invited For Document Management Services – Introduction Of A Document Management System in Germany

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Document Management Services – Introduction Of A Document Management System. The Process Consists Of The Following Key Areas Of Service: 1. Delivery Of All Licenses And Services (Including Training) For The Named Three Pilot Areas Of Operation. 2. Operation Of The Overall Solution. Fields Of Application With The Introduction Of The Dms, The Following Fields Of Application Must Be Implemented: - Electronic Invoice Process (Workflow) - Electronic Personnel File (E-File) - Electronic Business Partner File (E-File) - Electronic Inbox For The Aforementioned Areas Of Application The More Detailed Project Requirements Of The First Project Phase Are In Three Specialist Concepts And The Associated Process Flows: - Concept Invoice Process.Pdf O Concept Invoice Process Annex 1 Process.Pdf - Concept Gp File.Pdf - Concept Personnel File.Pdf The Future Contractor Is Responsible For The Following Tasks: - Detailed Conception Of The Processes - Delivery Of The Software - Installation - Modeling And Adoption Of The Processes - Training The Electronic Incoming Mail Was Not Developed As A Technical Concept, As It Is Exclusively About The Digitization Of Any Paper Documents That May Be Received In The Areas Of Application. For The Most Part, Real Electronic Documents And Email Are Used In The Pilot Areas. The Proportion Of Paper Documents That Need To Be Digitized Is Therefore Negligible. However, The Topic Of Digital Inboxes Is Fundamentally Important For A Later, Institute-Wide Rollout Of The Overall Solution. In Addition To The Attachments Mentioned So Far, The Following Document Is Provided As Part Of The Tender Documents: - Requirements Catalog Dms Provider.Xlsx The Requirements Catalog Must Be Submitted As An Electronically Completed Excel Document With The Offer. The Processes Described In The Appendices Are Based On The Following Quantitative Structure. The Information Is Intended To Support The Bidder In Determining And Estimating The Software Modules Required For The Solution And The Number Of Licenses Required For The Solution. For Server-Based Functions And Services, The Information For Necessary Licenses Must Be Derived From The Service Description And The Bidders License Model. The Relevant User-Related Key Figures Can Be Derived From The Following List: - Number Of Users Ihp-Wide: 500 O Of Which Around 100 Are Intensive Users Due To The Gradual Introduction And Budgetary Requirements, The Following Breakdown Is Specified By Ihp: - After The Award: O Purchase Of All 250 User Licenses - From Going Live With The Pilot Application Areas (Planned July 1St, 2025) By December 31St, 2025: O Use Of 250 User Licenses O Payment Of Maintenance Fees On 250 User Licenses - From January 1St, 2026: O Use Of The Remaining 250 User Licenses O Payment Of Maintenance Fees On All 500 User Licenses Hosting And Operation Of The Solution In Addition To The Procurement Of The Dms Licenses And The Implementation Of The Above-Mentioned Areas Of Application, The Operation Of The Overall Solution Is Also Carried Out As Part Of This Award Procedure

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