Quotation Are Invited For Hotel Accommodation And Training Venue Services in Lebanon

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Quotation are invited for Hotel Accommodation and Training Venue Services. Closing Date: Tuesday, 20. Oct 2026 Intervention Sector(s): Training & Capacity Building Background Adyan Foundation works locally, regionally, and internationally to promote pluralism, inclusive citizenship, and Freedom of Religion and Belief (FoRB) through education, training, policy engagement, media, and interreligious dialogue. Adyan Foundation in collaboration with UN Women are organizing a two-day regional conference on Positive Masculinities. The conference will bring together 40 religious leaders, faith-based actors, and experts from diverse religious traditions across the SWANA region to share experiences and lessons learned and explore future collaboration. The two-day training will take place on 30 November and 1 December 2026 in Beirut, Lebanon. Adyan Foundation is therefore seeking quotations from hotels in the Lebanon, that can provide accommodation, catering, and a fully equipped room for the conference. Requested Services The selected hotel will be expected to provide the following services for approximately 35 guests: Accommodation Number of guests: 40-45 Check-in date: 29 Nov 2026 Check-out date: 2 Dec 2026 Total stay: 3 nights Room basis: Bed and Breakfast Hotels are requested to indicate the proposed room arrangement and rates, including whether accommodation will be provided in single or shared rooms. Food and Beverages The quotation should include: 4 coffee breaks during the two training days 2 lunches 3 dinners Breakfast for accommodated guests as part of the room rate Drinking water during the training sessions Hotels are requested to provide proposed menus or sample menu options with their quotations. Conference Room A conference room is required for the two full training days: 30 November 2026 1 December 2026 The room should comfortably accommodate approximately 45 participants and allow for a U-shape seating arrangement. The conference room should include, at minimum: Projector Projection screen Sound system Microphones Flipcharts and flipchart papers Markers Pens and notepads for participants Reliable Wi-Fi connection Extension cords and necessary electrical connections Appropriate lighting and air conditioning Drinking water for participants Any additional equipment or services included in the conference package should be clearly indicated in the quotation. A breakout room is requested in quite area to host Adyan studio and Shout Podcast and videos. A prayer room is requested in a quiet area for participants who wish to pray. The conference room should include Comfortable Chairs ( 3 chairs) Small tables Day lighted Available all day Space around 30 Sqm How to apply Interested hotels are requested to submit a detailed financial quotation including: Accommodation rate per room/per night, including breakfast Proposed room arrangement for 45 guests Coffee break costs per person Lunch cost per person Dinner cost per person Conference room rental cost per day Cost of audiovisual and conference equipment, if not included in the room rental Any applicable taxes, VAT, service charges, or additional fees Total cost of the proposed package Payment and cancellation terms The quotation should clearly indicate whether the prices submitted are inclusive or exclusive of VAT and other applicable charges. Hotel Requirements Preference will be given to hotels that: Can accommodate the full group within the same hotel Have previous experience hosting training, workshops, conferences, or similar events Can provide a suitable and fully equipped conference room for approximately 45 participants Can provide all requested accommodation, meals, coffee breaks, and conference services within one package Provide reliable Wi-Fi and appropriate working conditions for a full-day professional training Can accommodate dietary restrictions or special meal requirements when communicated in advance Selection Criteria Quotations will be evaluated based on: Compliance with the accommodation requested and conference requirements Quality and suitability of the proposed hotel facilities. Location and accessibility. Quality and variety of proposed food and beverage options. Availability of the requested conference equipment Financial competitiveness and overall value for money Flexibility of booking, payment, and cancellation conditions Adyan Foundation reserves the right to request additional information or clarification from hotels during the evaluation process. Submission Details Deadline: October 20, 2026 Submission email: bernard@adyanfoundation.org Subject line: Subject line: Quotation Hotel Accommodation and Training Venue November 2026 Only selected hotels may be contacted for further clarification or confirmation. For more information about Adyan Foundation, please seewww.adyanfoundation.org [Disclaimer: The above text is machine translated. For accurate information kindly refer the original document.] Tender Link : https://daleel-madani.org/civil-society-directory/adyan-foundation/calls/call-quotations-hotel-accommodation-and-training-venue-services

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