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Bids Are invited for Event Or Seminar Or Workshop Or Exhibition Or Expo Management Service - National; As Per Rfp; As Per Rfp; As Per Rfp; As Perrfp - Fancy Rice Lights (Minimum 50 Bulb String, Minimum 20 Meter) For Making 2 Tunnels And For Hanging On Trees (21St Nov. To 8Th Dec, 2026) , Crockery (Bone China Cups, Saucers, Plates, Spoons, Forks, Glasses Etc. For Approximate 50 Guests Per Day) , Fancy Cushion Chairs (10 Nos.) , Construction Of 3X3m (With Saras Branding), Pagodas With Wooden Platform With Carpet, Octonorm Having 2 Chairs, 2 Tables, Flood Lighting, 2 - 3A Sockets, 1 Dustbin And 2 Racks In Each Stalls , (H) Socket 5A - 3Nos /15A - 2Nos , Electrical Fly Catcher , Providing Tin Shed With Wooden Platform For Bulk Cooking Behind Each Food Stall. Tin Structure Walls Roof And Side Walls Of. To Be Built Behind All Food Stalls Across The Length And 15 Feet Width , Providing Pot Wash Area (15X15 Ft) Shed For Washing Utensils Near Food Area Made Out Of Steel Structure With Tin Sheets On Roof And Side Walls Of Size . The Flooring Needs To Be Made With Bricks Or Interlocking Cement Tiles With Separated 6 Running Taps And Proper Drainage (3 For Veg/3 For Non Veg) , Provide Commercial Gas Cylinders With Need-Based Refill Facilities. Payments Will Be Made By Kudumbashree Nro After Reconciliation With Ema, (As Per The Directions Of The Food Court Management Committee) , Iron Tables (Buffet Table) To Be Provided As Per Direction Of Organisers , Hand Wash Basins For Visitors Scattered In Food Area With Provision Of Water Supply And Drainage Of Waste Water (As Per Government Sunder Nursery Management Trust) With Handwash Refill Facility , Chairs (Armless) In Each Coupon/Billing Counter With Covers, Covers Should Be Replaced Every 3Rd Day , Multipurpose Storage Rack (78 X 41 X 18 Inch) 6 Shelves (For Inventory, Store) , Provide Bulk Cooking Gas Stove (Single Burner — Size 2*2 Feet, Sheet Thickness , Provide Domestic Gas Stove (Two Burner With Rubber Gas Pipes, Burner Type: Brass) (As Required As Per Direction Of Food Court Management Committee) , Provide Cooking Vessels - Handis (40-50 Ltrs Capacity, Inner Diameter - 18 Inch (46 Cm) X Height - 9.8 Inch (25 Cm), Thickness - 2-4 Mm ) (As Required As Per Direction Of Food Court Management Committee) , Provide Cooking Vessels - Kadhai (20 Ltrs Capacity, Corrosion-Resistant) (As Required As Per Direction Of Food Court Management Committee) , Provide Kitchen Tray (Medium Size) (As Required As Per Direction Of Food Court Management Committee) , Provide Tea Jug / Kettle With 15 Ltrs (As Required As Per Direction Of Food Court Management Committee) , Provide Pressure Cooker (10 Ltr) (As Required As Per Direction Of Food Court Management Committee) , Provide Soup Ladle - 12 1/2(Standard Commercial Kitchen Size) (As Required As Per Direction Of Food Court Management Committee) , Provide Curry Ladle — (Standard Commercial Kitchen Size) (As Required As Per Direction Of Food Court Management Committee) , Provide Serving Ladle (Standard Commercial Kitchen Size) (As Required As Per Direction Of Food Court Management Committee) , Provide Tawa (3*2.5 Ft.) (As Required As Per Direction Of Food Court Management Committee) , Provide Casserole Hot Pot (Medium Size) (As Required As Per Direction Of Food Court Management Committee) , Provide Tongs (As Required As Per Direction Of Food Court Management Committee) , Provide Steel Bowls (2 Litre) (As Required As Per Direction Of Food Court Management Committee) , Provide Perforated Frying Spoon - Medium Size (As Required As Per Direction Of Food Court Management Committee) , Provide Saucepan With Lid (5 Litre) (As Required As Per Direction Of Food Court Management Committee) , Provide Deep Freezer (300 Litre) With Power Supply (As Required As Per Direction Of Food Court Management Committee) , Provide Chafing Dish Electrical (With Double Partition, Medium Size) (As Required As Per Direction Of Food Court Management Committee) , Electrical Commercial Vegetable Cutting Machine With 5 Blades (70Kg/Hour With .33Hp Single Phase Motor- Similar To Lakshmi Brand) , Mixer Grinder — 900 Watt , Wet Grinder— 10 Litre , Dosa Tawa (14X36x10) , Standing Tables (Round) For Visitors (43.5) In Common Area For Having Food , Round Dining Tables (4Feet) With Synthetic Cover Over The Tables In Dining Area, Table Cover (Branded) To Be Replaced Every Day Or Plastic Sheets To Be Put On Top, Umbrella On Top , Different Coloured Dining Chairs (Spiderweb Design) Complementing The Tables Above (Material- Polypropylene Plastic, For Ex Le: Vanilla, Mango Moulded Furniture) , Dedicated Vip Zone 450 Sq Feet, Surrounded With Velvet Rope Queue Manager (Planters For Decoration), Banquet Style Cloth Draping 6 Round Table, 35 Chairs (Traditional Design With Backrest And Armrest, 2 Rectangular Landing Tables, Aesthetic Table Tops , Set Up Of Additional Rooms Made Up Of Octonorm Having Top Covering And Signages (Details- 2 Storerooms With Door Locking Facility Size-5*5 Sqm, 1 Finance Room With Door Locking Facility Size-3*3 Sqm, 1 Inventory Room Size-5*5 Sqm, 1 Admin/Announcement Room 3*3 Sqm), The Room Should Be Well Lighted , Drinking Water Dispensers (With Requirement Based Refills) For Each Stall And Also For Admin, Finance, Store Sections , 20 Litre Bottles On A Daily Basis With Need Based Replacement 150 Per Day , Drinking Water Coolers Inside Food Court Area For The Guests (To Be Placed At 6 Different Places) With Piped And Electricity Connection , Red Waste Bins (60-Litre Capacity) Designated For Food Waste In Food Stalls And Kitchen Areas, Ensuring Proper Waste Segregation And Collection Through Dedicated Garbage Collection Trucks. , Green Waste Bins (60-Litre Capacity) Designated For Food Waste In Food Stalls And Kitchen Areas, Ensuring Proper Waste Segregation And Collection Through Dedicated Garbage Collection Trucks. , Green Bin – Wet Waste, Blue Bin – Dry Waste, Yellow Bin – Plastic Waste With 60-Litre Capacity (6 Each) Designated For The Dining Area Of The Food Court With Proper Signages, Ensuring Proper Waste Segregation And Regular Collection Through Dedicated Garbage Collection Trucks. , Providing Bio-Degradable Garbage Bags (60 Litre Dustbins) , Traveller (26 Seater) For Picking And Dropping Of The Entrepreneurs (8:00 Am / 11:30 Pm) ) , 1 Maruti Eeco/Mahindra Xylo (14 Hours & 200 Km Per Day) (Taxi Will Be Provided For Entire Event Duration (20Th November To 10Th December) , Providing Multi-Purpose Trolley (Capacity 500 Kg) For Load Carry And Food Court Utility , Led Lighting For Food Stalls (55), Food Serving Area, Dining Space And For Highlighting Food Court Art Installations (Yellow Warm Light For Serving Area And Cool Light For Stall) , Providing And Fixing Of Separate Sound System Of 6000 W With Cordless Microphone (2) And 6-8 Speakers Inside Food Court With Proper Earthing As Per Isi Specifications And A Person To Operate The Same For Complete Coverage Of Food Court , Hanging Digital Menu Boards For The Stall For Displaying Menu And Rate Of Food Items (2Ftx3ft) (Lxh) , Providing P Hlets (Size - A5) (As Per Direction Of Food Court Committee) , Wooden/Art Theme Based, Selfie Points Inside The Food Court Area , Provide 3 Electric Carts For Material Carry Of The Food Court During All Days Of The Event , Fire Station Point With Staff For The Bulk Cooking Area With Proper Sitting Area , Supply And Installation Of Digital Display Boards 10 X 8 With Full Hd Resolution, Anti-Glare Coating, And Inbuilt Media Player Or Android Os. Displays Must Support Wi-Fi, Hdmi, Usb, And Wireless Content Update Via Mobile/Laptop Through Pre-Configured Content Management Systems (Cms). Each Unit Should Come With A Wall/Stand Mount, Power-Efficient Led Backlight, And Be Capable Of Looped Video Or Static Image Display Of Menu Items. Boards Should Be Suitable For 12+ Hour Operation Daily And Include Surge-Protected Power Supply With Isi Wiring. Content Loading And Technical Assistance Must Be Provided During Setup. , Well-Dressed Serving Staff With A Supervisor And Multiple Sets Of Uniform , Provision Of Installation Of Temporary Drainage System For Used Water From Food Stalls (6 Inch Pipe Drainage System Connecting All Water Points To The Main Sunder Nursery Drainage) , Led Wall Backdrop On Stage With Led Side Panels With Console, Technician And Operator , Set Elements On Stage - Rural Theme (As Per Design) , Sound System For The Stage Setup , Floral Décor On Front Of Stage, To Be Maintained Two Days On Inauguration Day And Closing Ceremony , Podium With Setup Mic - With Saras Branding - 4 Ft Height , Seating Arrangement - Indian Baithak With Gadi, Chadar & Load For 300 Audience , Sofas - 2 Seater (For Guests), Audience (Subject To Space Availability ) , Sofas - Single Seater (Inauguration & Closing Ceremony) Subject To Space Availability , Cushion Chairs For Audience ( Senior Citizens) , Anchor For Inauguration, Closing Ceremony , High Resolution Outdoor Full Color Led Screen (10X6) With Platform For Saras Branding With All Required Equipments And Operators To Show The Schemes And Programs Of The Ministry (21St Nov. To 8Th Dec, 2026) , F. Senior Fire Safety Supervisor , G. Trained Gas Professional , Dignitaries Vanity Van , Human Resource For Waste Disposal , Human Resource For Housekeeping (Continuous Cleaning Of Dining Space, Morning 9Am-11:30 Pm). Resources To Be Mobilized In Shifts. , Human Resource For Housekeeping (Continuous Cleaning Of Toilets, Morning 9 Am:11:30 Pm). , Sanitation/Cleaning Workers Should Be With Cleaning Material Wearing Caps And T-Shirts With Printed Logo Of Swachh Bharat Abhiyan And Name Of Ministry Of Rural Development, Govt. Of India For Cleaning Of Mela Premises. 8.30 Am To 11.Pm (Shift Wise 20 Staff Members Should Be Available In Each Shift) , Sanitation/ Cleaning Supervisors -Wearing Caps And T-Shirts With Printed Logo Of Swachh Bharat And Name Of Ministry Of Rural Development, Govt. Of India. , Dustbin (Big Size) In Event Premises , Security Guard Room For Keeping Belongings And Changing Dress - 3 Mtr X 3 Mtr With Tables, Chairs, Plug Point, Lights , Baggage Scanning Machines With Terminals And Trained Staff: Provision Of Baggage Scanning Machines With Terminals And Trained Staff To Ensure Coverage Throughout The Entire Mela Timings. Security Arrangements And Scanning Equipment Shall Also Be Provided For The Parking Areas Adjoining The Gates. The Scope Shall Include Metal Detectors And Frisking Cabins At The Required Entry/Exit Points. , Manpower To Handle Metal Detectors (In Shifts) 9 Am To 9 Pm (Male & Female) Ema To Ensure Security Coverage At Gates Following Labour Laws. , Cctvs - 100 Nos With Night Vision (50 Should Be 360 Degrees.) Ensuring Adequate Coverage Of Entire Area Of The Mela (Including Parking), Cash Chest , 20 Monitors 32 [For Monitoring Cctv Cameras Feeds] , Recording Dvr [For Cctv Cameras — Web Enabled] — Recording Of Entire Mela And To Be Handed Over To Mord In Hard Disk. , Security Supervisors ( 2 Males And 2 Female) Ex-Official From Army, Paramilitary Force Or From Police Department With Proper Uniform. Supervisors On Celebrity Event Day And For Traffic Control Is Also Included , Traffic Marshal- Providing Traffic Marshals In Uniform, With Whistle, Traffic Signal Led Baton With (Red And Green Colour) During The Entirety Of The Event In Shifts , Security Guards (30 Male & 10 Female) To Ensure Security Coverage For The Mela Following Labour Laws As Required Including One-Day Celebrity Show, Parking & Food Court Crowd Management. The Event Manager Should Ensure That Security Agency Should Have The Valid License/Documents I.E. Psara License From Home Dept. Prescribed By The Authorities. If Any Clause Of Labour Law Is Violated, Or Any Criteria Is Not Fulfilled, The Penalty Will Be Borne By The Event Manager [Security Agency]. Mord Will Not Be Responsible For Any Lapses. 30 (9 Am To 9 Pm) And 10 (9 Pm To 9 Am) , Fire Extinguishers , Other Necessary Equipment As Per Plan And Approval Of The Fire Authority. Bidder Will Have To Set Up A Separate Fire Office With Sufficient Number Of Fire Qualified Trained Staff Members Having Valid Firefighting Certificates With Proper Fire Dress. This Office Will Work Round The Clock 24 Hours. (If Any Lapses Are Found, The Bidder Will Be Responsible For All Legal Complications) An Affidavit Related To Fire Safety Will Have To Be Submitted To The Mord. Ema Have To Produce The Clearance Of Fire Planning Of Entire Event From Local Fire Authority. , Qualified 40 Fire Marshals Having Valid Certification (Round The Clock) In Proper Uniform, 30 (9 Am To 9 Pm) And 10 (9 Pm To 9 Am) , A Private Fire-Brigade Mobile Vehicle With Proper Equipment And Professional Firemen Round The Clock To Be Stationed At Venue. , Bike Fire Brigade With Trained Staff For Entire Duration Of Event , Ambulance With Basic Life Support (Bls) Along With Two Staffs (Time: 11 Am To 10 Pm) For Event Day Including Preparation Days , Laser Printer With Scanning And Photocopy Function , Stationery For Day To Day Use. Like Pen, Folder, Photocopier, Pen Drive, Notepad, Register Etc. , Smart Led Tv (42) With All Required Accessories For Dignitaries Room , Interactive Display Panel With Application And Software To Display The Information About The Stalls (Theme, Category, Stall No, Etc.) , Caps For Artisans With Printed Name Of Saras Aajeevika With Logo, Ministry Of Rural Development. , T Shirts With Branding Of Saras Aajeevika , Shawls Bouquets, Tulsi Plants For Inaugural Function (@ 2,000 Each/-) , Memento With Branding Of Saras Aajeevika (Like Shawls, Paintings Etc) For Social Media/ Influencers (@ 2,000/- Each) , Memento @ Rs. 6000/- For 40 Officials/Guests , Shehnai Vadan- One Group With Complete Arrangements (Only For One Day) , Snack Packets (1 Samosa And 1 Veg Sandwich, 1 Sweets, 1 Cashew Nut Pack, 1 Chips Pack 1 Small Juice Tetra Pack) For Inaugural Function (Only For One Day — Date Will Be Communicated By Mord) , High-Tea In Dignitaries Room (Only For One Day — Date Will Be Communicated By Mord) , Wrist Band With Saras Branding (Wrist Band Made From Hi-Quality Rubber. Should Be Flexible, Lightweight And Stretchable In Multiple Colours) , Third Party Insurance To Cover Loss Of Or Damage To Equipment/ Products Of Shgs With A Cover Of Inr 5 Crores. Under No Circumstances, Ministry Will Be Liable To Pay Claims Or Challenges By The Bidder Before, During Or After The Event In Relation To Any Mis- Happening Associated With The Mela Arrangements. , 3 Rooms For Mord Officials And Nirdpr In Reputed Hotel (In 3 Star) Near The Venue Including Breakfast, Dinner And Laundry Facility For Entire Event Duration (From 18Th Nov. To 9Th Dec. 2026) , Tea And Snacks For Persons Per Day Two Times For Guests, Media, Bloggers, And Officials (Mord & Nirdpr) Deputed On Official Duty Daily During Entire Duration Of Event. This Includes Tea, Green Tea & Coffee, Snacks (Like Samosa, Pakoda, Idli, Sambher Wada, Dhokla, Veg Sandwich, Masala Dosa, Biscuits, Cutlets, Pastry, Wafers, Fruits Etc.). Packed Mineral Water For Deputed Duty Staff. , Food For 50 Officials (Mord & Nirdpr), Guests, Media Personnel (Lunch & Dinner - Thali) (The Committee Will Verify The Above Items Supply On Daily Basis. If The Items Increase/Decrease The Payment Will Be Made On Pro Rata Basis Certified By The Committee) , Vehicle Requirement: , Signages, Hoardings, Banners, Directory Entry, Pole Bunting, Standees, Backdrops Etc. Made In Flex Mounted On Frame Work): Indoor , Print Media Coverage, Social Media, Electronic Media, Press Meets, Press Conference Etc. The Following Task Will Have To Be Covered: , D. Ema Will Have To Deliver Invitation Cards To The Staff Members Of Corporate Houses And Under The Supervision Of Mord Officials. , Providing Id Cards With Printed Photographs, Including Design, Lamination For All Participants And Staff As Per Approved Format , Providing Brochures 10X10 , Designing And Printing Invitation Cards As Per Approved Branding High-Quality Printing With Envelopes , Designing And Printing Certificates As Per Approved Branding , Power Distribution With Consumption Including Soundproof Generator Of Required Capacity With Diesel And Operator For 14 Hours Running Per Day & General Lighting For Entire Duration Of Event Including Preparation And Dismantling Days (As Per The Norms Of Green Tribunal Authority) , Electrical Connection (Fixed Cost Only Including Security Deposit, Etc.) Charges Towards Available Load At Venue. The Ministry Will Reimburse All- Charges Related To Installation Of All Electricity Meter Connections After Producing The Proper Records. (Charges Of Electricity Bills, Cables, Apply Charges, Man Power Charges Etc.) Load During Erection And Dismantling Period Is Also To Be Considered , Wiring, Cabling, Panelling, Changeover And Related Charges For Entire Venue For Entire Duration Of Event Including Preparation And Dismantling Days , Procuring All Legal Required Permissions- Police, Traffic, Fire, Pwd, Ndmc And All Required Permissions , Suction Truck With All Equipment With Staff (Suction Truck Will Be Available 9 Am To 10 Pm) , 1 Photographer And 1 Videographer For End To End Event Coverage From 20 November – 8 December 2026. The Team Will Work Under The Supervision Of The Mela Media Management Team (Realtime Editing Service And Instant Data Sharing Service To Be Provided) , Provision Of 150 Water Tankers (9000 Litre+ Capacity) To Be Made Available Across The Event. 2 Water Tankers To Remain In Standby At All Times. The Water Availability In The Tankers And The Temporary Storage To Be Maintained At All Times From 21 November – 8 December 2026 (Payment To Be Done On Actuals) , A) Star/Celebrity Performer Ema To Propose A Performer Suitable For The Event Who Is Able To Generate Huge Publicity Of The Event.
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