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Transport Services (Excl. Waste Transport) – Transport And Material Handling Services. Conducting Domestic And International Road Transports, Material Handling And Loading Tasks, And Related Organizational And Administrative Tasks For The Rehearsals, Concerts, And Other Events Of The Budapest Festival Orchestra (Bfz), As Well As For The Operation Of The Bfzs Rehearsal Hall, Warehouse And Office. Within The Context Of Transport And Material Handling Services, The Bidders Duties Are: 1. General Information Due To The Concert Calendar Of The Bfz, It Happens That The Band Performs In Another City/Country On Two Consecutive Days. The Bfzs Obligations Are Governed By Strict Contractual Conditions (Main Rehearsals, Concerts). It Is Extremely Important To Meet The Deadlines And The Schedule Exactly. The Musical Instruments To Be Transported Are Of Great Value, Special Attention Must Be Paid To The Appropriate Transport Conditions (Safe Fixing, Tempering) And To The Proper Guarding Of The Vehicle. Expected Number Of Concerts Per Year Large Orchestra Concerts With The Participation Of 90-120 Performers O 55-60 Concerts In Budapest O 8-10 Concerts In The Countryside O 35-40 Concerts Abroad (8-10 Tours, 25-30 Tour Locations) Other Concerts O 65-70 Concerts In Budapest O 20-25 Concerts In The Countryside Types Of Other Events Press Conference Sponsor/Support Event Family Day Outing For Other Events (E.G. Bratislava Picnic) Opera Performance Open Air Concert 2. Delivery • During Concerts In Budapest, The Task Is: Delivery Of Musical Instruments, Orchestra Equipment, Stage Elements, Sets, Costumes, Props, Light And Sound Equipment Deliveries Must Primarily Be Adapted To The Bands Concert Calendar And Rehearsal Schedule, As Well As The Expectations Of The Event Venues, So Delivery Tasks May Occur At Any Time. . At The Regular Concert Venues In Budapest (Müpa, Academy Of Music, The Band Gives Big Band Concerts On Several Consecutive Days. In This Case, The Transport Vehicle Can Leave The Event Venue After Unloading. Return Delivery Is Possible After The Last Concert (1-4 Days After Delivery). At Other Budapest Venues And Other Events, Delivery And Return Can Typically Be Arranged On The Same Day. The Band Also Gives Night Concerts A Few Times A Year. Delivery Also Takes Place During The Night Hours. • Delivery Of Musical Instruments, Orchestra Equipment, Props, Lighting And Sound Equipment Is Usually Carried Out Within 1 Day. After The Departure In The Morning, The Unloading Is Followed By A Longer Waiting Time (4-9 Hours) After The Event Overnight Stays On Site • During Foreign Tours (Typically With Stops In Several Cities/Countries): Transport Of Musical Instruments, Band Equipment, Stage Elements, Sets, Costumes, Props, Light And Sound Equipment Typically 1 Vehicle (Truck + Trailer - If Necessary), But Occasionally 2 Trucks 2
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