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Background And Purpose Of The Information Request Pääkaupunkiseudun Junakalusto Oy (Hereinafter Junakalustoyhtiö) Is A Procurement Entity Engaged In Activities In The Field Of Transport As Referred To In The Procurement Act For Special Sectors. The Rolling Stock Company Has Been Established To Acquire, Own And Maintain The Train Stock Needed In The Traffic Of The Helsinki Region, I.E. The Traffic Of The Hsl Area. The Rolling Stock Company Also Arranges The Financing Of The Rolling Stock And Depot Facilities. The Rolling Stock Company Is Preparing The Procurement Of Ict Services. The Rolling Stock Company Surveys The Suppliers Operating On The Market And The Solutions They Offer, And Asks Suppliers Interested In Purchasing To Submit A Preliminary Offer In Accordance With This Request For Information (Hereinafter Request For Information). The Purpose Of The Request For Information Is To Obtain Information About The Solutions Available On The Market, Methods Of Implementation Of The Services, Preliminary Prices And Other Matters Relevant To The Preparation Of The Procurement, And To Identify The Suppliers With Whom The Rolling Stock Company Will Continue The Procurement Preparation And Tendering. The Request For Information Is Not A Procurement Notice Or An Actual Tender Request. The Preliminary Offer Given In The Request For Information Is Not Binding On The Supplier Or The Rolling Stock Company, And No Procurement Contract Will Be Made Based On It. The Publication Of The Request For Information Does Not Oblige The Rolling Stock Company To Carry Out The Procurement, Continue The Procedure, Request Final Offers Or Enter Into A Procurement Contract. The Rolling Stock Company Can Also Change The Content, Scope, Conditions, Schedule Or Implementation Method Of The Procurement Based On The Answers Received In The Request For Information And Preliminary Offers. The Suppliers Will Not Be Compensated For The Costs Incurred In Responding To The Request For Information, Preparing A Preliminary Offer Or Participating In The Procedure. Background And Objective Of The Procurement The Current Office Ict Services Of The Rolling Stock Company Have Been Organized Through The Services Of Digihelsing, So That The Rolling Stock Company Has Been The Service Provider. Indirect Customer. The Rolling Stock Companys Microsoft 365 Services And Users Are Currently In A Shared Microsoft 365 Tenant With Pääkaupunkiseudu Kaupunkiliken Oy, And The User Ids Are Part Of Digihelsings Traditional Active Directory Environment. The Current Service Arrangement Will End, Which Is Why The Rolling Stock Company Must Separate Its Office Ict Services From The Current Environment By The End Of 2026. The Goal Is To Create An Own Microsoft 365 Tenant For Junakalustoyhtiö, Separate From Other Organizations, And To Acquire Its Implementation And Ongoing Ict Services. The Background And Object Of The Procurement Are Described In More Detail In The Appendices Of The Request For Information: Appendix 1: Current Status And Object Of Procurement Appendix 2: Implementation And Migration Requirements Appendix 3: Continuous Ict Services, Sla And Service Management Appendix 4: Information Security And Data Protection Requirements Procurement Procedure The Anticipated Value Of The Procurement Falls Below The Act On Procurement And License Agreements Of Units Operating In The Field Of Water And Energy Supply, Transport And Postal Services (1398/2016, Hereinafter Referred To As The Procurement Act For Special Sectors), The Eu Threshold For Service Procurement. Therefore, The Act On Public Procurement And Right-Of-Use Agreements (1397/2016, Hereinafter Referred To As The Acquisition Act) Does Not Apply To The Procurement. However, The Procurement Unit Carries Out The Procurement In Accordance With The Principles Of Transparency, Fairness And Non-Discrimination Using The Procedure Described Below. The Rolling Stock Company Carries Out The Procurement Using The Following Procedure: 1. The Rolling Stock Company Publishes This Request For Information, Which Also Serves As A Preliminary Request For Tender. Suppliers Interested In Procurement Are Asked To Submit The Explanations Required In The Request For Information And A Preliminary Offer For The Procurement Object By The Deadline.2. The Rolling Stock Company Evaluates The Responses To The Request For Information And The Preliminary Offers. In The Assessment, The Suitability And Experience Of The Supplier, The Suitability Of The Offered Solution To The Needs Of The Purchasing Unit, Preliminary Pricing, Service Implementation Method, Delivery And Resourcing Ability And Other Aspects Stated In The Request For Information Can Be Taken Into Account. 3. Based On Preliminary Offers, The Railway Rolling Stock Company Invites The Most Suitable Suppliers (Estimate 3 - 5) For Further Negotiations. 4. In Further Negotiations, The Rolling Stock Company Can Specify The Object Of The Procurement, Contract Terms, Service Implementation Method, Pricing And Other Procurement Conditions. All Suppliers Invited To Further Negotiations Are Given The Same Essential Information Regarding The Purchase And The Opportunity To Submit A Final Offer Under Uniform Conditions. 5. The Rolling Stock Company Makes The Supplier Selection Based On The Final Offers. The Supplier Is Selected In Accordance With The Selection Criteria Announced By The Procurement Unit In The Final Request For Tenders. 6. At Its Discretion, The Procurement Unit Can Suspend The Procedure, Not Enter Into A Procurement Contract, Change The Content, Scope, Schedule Or Implementation Method Of The Procurement, Or Organize A New Tender For The Procurement. The Procurement Contract Is Only Created When The Written Contract Is Signed. Schedule 1. Publication Of The Request For Information / Preliminary Request For Tender In Hilma: 4 September 2026. Deadline For Preliminary Offers: 28 September 2026 After This, The Procurement Procedure Will Proceed According To The Following Target Schedule: 3. Sending Invitations To Negotiations To Bidders Selected For Further Negotiations: 30.9.20264. Further Negotiations With Selected Bidders: 5.10. - 9 October 20265. Sending Of The Final Tender Request: 15.10.20266. Deadline For Final Offers: 30.10.20267. Procurement Decision: 6.11.20268. Signing Of The Procurement Contract: 9.11.20269. Commissioning Project: From 9 November 202610. Services In Use: No Later Than 1 January 2027
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