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Tenders are invited for Consultancy for the Development of Caritas Internationalis Security Policy and Protocols. This consultancy will therefore develop a Caritas Internationalis Secretariat Security Policy and Protocols, ensuring: Clear governance and accountability within the Secretariat Dutyofcare standards for Secretariat staff and consultants Alignment with member policies when Secretariat staff travel Coherent crisis coordination mechanisms Integration with safeguarding, HR, and CI governance policies The policy will not impose requirements on member organizations, but it must define how Secretariat staff operate safely within member contexts and in coordination with member security frameworks. 2. Purpose of the Consultancy The purpose of this consultancy is to develop a comprehensive, practical, and implementable Security Policy for the CI General Secretariat, accompanied by operational protocols, tools, and guidance. The policy must: Govern Secretariat staff, Secretariat operations, and Secretariat travel Define how Secretariat staff interface with member security systems Ensure Secretariat duty of care Strengthen Secretariat crisis coordination and preparedness 3. Objectives 3.1 Primary Objectives CI Secretariat Security Policy: Develop a policy defining governance, roles, responsibilities, minimum standards, and dutyofcare expectations for Secretariat staff. Operational Protocols & Tools: Produce Secretariatspecific tools including risk assessment templates, incident reporting pathways, crisis management procedures, and travel security guidelines. Alignment with Standards: Ensure alignment with Catholic Social Teaching, CI governance, safeguarding frameworks, and international humanitarian security standards. Interface with Member Policies: Define how Secretariat staff coordinate with member organizations security policies during travel or surge support missions. All secretariat staff training: Based on the policy and protocols provide all staff of the secretariat with a training on the policy and relevant protocols. 3.2 Secondary Objectives Secretariat Gap Analysis: Assess Secretariat security practices and Secretariat travel procedures. Member Policy Review: Review a sample of member security policies to understand implications for Secretariat travel. Consultations: Facilitate consultations with Secretariat leadership, Regional Secretariats, and selected members. CapacityBuilding Recommendations: Provide recommendations for Secretariat capacitybuilding and phased implementation. 3.3 Specific Aspects to Be Covered in the CI Secretariat Security Policy Secretariat Governance & Accountability: Secretariatlevel oversight, reporting lines, decisionmaking authority, and escalation pathways. Secretariat Duty of Care: Obligations toward Secretariat staff, consultants, interns, and volunteers. Secretariat Risk Management Framework: Secretariatspecific risk assessment, mitigation, and monitoring processes. Travel & Movement Security: Travel approval, predeployment briefings, coordination with member security focal points, compliance with member protocols, movement tracking. Interface with Member Policies: Secretariat staff must follow member security rules when visiting; Secretariat retains duty of care; clarify roles and authority during joint missions. Incident Reporting & Escalation: Secretariatspecific incident categories, reporting timelines, and escalation triggers. Secretariat Crisis Management: Secretariat crisis cell, coordination with member crisis structures, surge support protocols, evacuation decisionmaking. Evacuation & Relocation: Secretariatspecific procedures, including coordination with member organizations and external actors. Information Security & Digital Risk: Digital security, data protection, safe communication protocols. Safeguarding Integration: Alignment with CI safeguarding policies, especially during Secretariat travel. HR & Personnel Security: Recruitment screening, mandatory training, psychological support, postincident care. Facility & Asset Security: Standards for the CI Secretariat office in Rome. Operational Continuity: Continuity planning during crises affecting Rome or Secretariat travel. Compliance & Monitoring: Monitoring adherence and improving practices. 4. Scope of Work 4.1 Inception Phase Review Secretariat governance documents, safeguarding policies, HR procedures, and travel protocols. Conduct interviews with Secretariat leadership and selected Regional Secretariats. Deliver an Inception Report outlining methodology and workplan. 4.2 Assessment & Benchmarking Assess Secretariat security practices and Secretariat travel procedures. Review a sample of member security policies to understand implications for Secretariat travel. Benchmark against sector standards (INSO, CHS, ISO 31000, InterAction guidelines). 4.3 Policy Development Draft the CI Secretariat Security Policy, including: Secretariat governance and accountability Secretariat duty of care Secretariat risk management Secretariat travel and movement security Interface with member security policies Secretariat crisis management Secretariat information security Secretariat HR and personnel security Secretariat facility security Secretariat operational continuity 4.4 Protocols & Tools Develop Secretariatspecific tools: Risk Assessment Template Travel Approval & Briefing Forms Incident Reporting Pathways Crisis Management SOPs Evacuation Guidelines PartnerCoordination Checklist Secretariat Security Plan Template 4.5 Consultation & Validation Facilitate up to three consultation workshops (virtual or hybrid). Integrate feedback from Secretariat, Regional Secretariats, and selected members. 4.6 Finalization & Handover Deliver final versions of the CI Secretariat Security Policy, Protocols, and Implementation Guidance. Present key elements to CI leadership. 5. Deliverables Inception Report Gap Analysis & Benchmarking Report Draft CI Secretariat Security Policy Draft Operational Protocols and Tools Consultation Workshop Materials & Summary Reports Final CI Secretariat Security Policy Final Operational Protocols and Tools Implementation Roadmap Final Presentation to CI Leadership 6. Timeline Estimated duration: 1216 weeks, structured as follows: Inception Phase 2 weeks Assessment & Benchmarking 3 weeks Policy Drafting 3 weeks Protocol Development 3 weeks Consultations 2 weeks Finalization 1 weeks Closing Date: 11 Sep 2026 Type: Consultancy Tender Link : https://reliefweb.int/job/4226783/consultancy-development-caritas-internationalis-security-policy-and-protocols
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