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Request for proposals for Procurement of Essential Childcare Materials under SERVE Project for Kirehe-Rulindo -Nyabihu Districts Foldable Mobile tents 3m × 3m (9 m²) Piece 155 2 Blankets 100 cm × 150 cm Piece 517 3 Mats 100 cm × 60 cm Piece 130 4 Children Toys Set Box 517 5 Gloves Reusable in latex Pairs 77 6 Face Masks Box of 50 pieces Box 50 1. ABOUT CARE At CARE, we seek a world of hope, inclusion, and social justice, where poverty has been overcome and people live with dignity and security. This has been our vision since 1945, when we were founded to send lifesaving CARE Packages® to survivors of World War II. Today, CARE is a leader in the global movement to end poverty. We put women and girls in the center because we know we cannot overcome poverty until all people have equal rights and opportunities. In 2019, CARE worked in 100 countries and reached 70 million people with an incredible range of life-saving programs. For more information about CARE and our work, visit: https://www.care.org/our-work/ 2. GENERAL CONDITIONS AND CLAUSES 2.2 CARES GENERAL CONDITIONS The enclosed document is not an offer to contract, but a solicitation of a vendors proposed intent. Acceptance of a proposal in no way commits CARE to award a contract for any or all products and services to any vendor. CARE reserves the right to make the following decisions and actions based on its business interests and for reasons known only to CARE: To determine whether the information provided does or does not substantially comply with the requirements of the RFP To contact any bidder after proposal submittal for clarification of any information provided. To waive any or all formalities of bidding To accept or reject a proposal in whole or part without justification to the bidder To not accept the lowest bid To negotiate with one or more bidders in respect to any aspect of submitted proposal To award another type of contract other than that described herein, or to award no contract; To enter into a contract or agreement for purchase with parties not responding to this RFP To request, at its sole discretion, selected Vendors to provide a more detailed presentation of the proposal To not share the results of the bids with other bidders and to award contracts based on whatever is in the best interest of CARE. Any material statements made orally or in writing in response to this RFP or in response to requests for additional information will be considered offers to contract and should be included by vendor in any final contract. 2.2 CONFIDENTIALITY/ NON-DISCLOSURE All information gained by any vendor concerning CARE work practices is not to be disclosed to anyone outside those responsible for the preparation of this proposal. Any discussion by the vendor of CAREs business practices could be reason for disqualification. CARE, at their discretion, reserves the right to require a non-disclosure agreement. Reciprocally, CARE commits that information received in response to this RFP will be held in strict confidence and not disclosed to any party, other than those persons directly responsible for the evaluation of the responses, without the express consent of the responding vendor. Finally, the information contained within this RFP is confidential and is not to be disclosed or used for any other purpose by the vendor. 2.3 PUBLICITY Any publicity referring to this project, whether in the form of press releases, brochures, or photographic coverage will not be permitted without prior written approval from CARE. 2.4 LIABILITY The selected vendor(s) will be required to show proof of adequate insurance at such time as CARE is prepared to procure the services. The participating vendor will also be required to indemnify and hold harmless CARE for, among other things, any third-party claims arising from the selected vendors acts or omissions, and will be liable for any damage caused by its employees, agents or subcontractors. 2.5 FORCE MAJEURE a. Neither Party shall be responsible for a performance that is delayed, hindered, or is rendered inadvisable, commercially impracticable, illegal, or impossible by a Force Majeure Event. A Force Majeure event includes, without limitation, an act of nature, a pandemic, emergency, civil unrest or disorder, actual or threatened terrorism, war, fire, governmental action or interference of any kind, power or utility failures, strikes or other labor disturbances, a health warning issued by the Center for Disease Control (or similar agency), any other civil or governmental emergency and/or any other similar event beyond a Partys reasonable control. b. The Party that seeks to invoke this Force Majeure provision (the Affected Party) shall provide the other Party (the Unaffected Party) with a written notice within ten (10) days of the date the Affected Party determines a Force Majeure Event has occurred. 2.6 ERRORS AND OMISSIONS CARE expects the vendor will provide all labor, coordination, support, and resources required based on the vendors proposal and corresponding final SOW. No additional compensation will be available to the vendor for any error or omission from the proposal made to CARE. The only exclusions are add-ons, deletions, and/or optional services for which the vendor has received written authorization from CARE. 2.7 OWNERSHIP OF WORK All work created during this evaluation must be original work, and no third party should hold any rights in or to the work. All rights, title and interest in the work shall be vested in CARE. 2.8 CONFLICT OF INTEREST CARE encourages every prospective Supplier to avoid and prevent conflicts of interest, by disclosing to CARE if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFP. 4. CONDITIONS AND GUIDELINES FOR SUBMISSION OF PROPOSAL 4.1 PROPOSAL GUIDELINES This Request for Proposal represents the requirements for an open and competitive process. All vendors must provide written notification via email to (RWA.Procurement@care.org) of their intent to participate, or not to participate in the bidding process by [July 10,2026]. Proposals will be accepted until [July 17,2026], delivered via email solely to (RWA.Procurement@care.org), no later than the above specified date. Any proposals received after this date and time will not be accepted. All proposals must be signed by an official agent or representative of the company submitting the proposal. If the organization submitting a proposal must outsource or contract any work to meet the requirements contained herein, this must be clearly stated in the proposal. Additionally, all costs included in proposals must be all-inclusive to include any outsourced or contracted work. Any proposals which call for outsourcing or contracting work must include a name and description of the organizations being contracted. All costs must be itemized to include an explanation of all fees and costs. Contract terms and conditions will be negotiated upon selection of the winning bidder for this RFP. All contractual terms and conditions will be subject to review by the CARE legal department, and will include scope, budget, schedule, and other necessary items pertaining to the project. Any verbal information obtained from, or statements made by representatives of CARE shall not be construed as in any way amending this RFP. Only such corrections or addenda as are issued in writing by CARE to all RFP participants shall be official. CARE will not be responsible for verbal instructions. 4.2 PROJECT PURPOSE AND DESCRIPTION CARE is issuing this RFP (Request for Proposal) soliciting qualified bidders to submit proposals intended for the [Procurement of essential childcare materials under SERVE Project for Kirehe, Rulindo and Nyabihu Districts]. This RFP is an invitation to bid, not an offer of contract. Bidders must submit a responsethat complies with the minimum requirements contained herein. 4.3 PROJECT OVERVIEW CARE is seeking a provider to submit proposals intended for the [Procurement of essential childcare materials under SERVE Project for Kirehe, Rulindo and Nyabihu Districts] Note for Country Offices (CO): The specific criteria must closely represent the objective and scope given the nature of the procurement required. Evaluation criteria reflected above can be added and or adjusted depending on the requirement and the type of purchase. The final evaluation criteria must be reflected above prior to releasing of this RFP. CARE will review proposed budgets and pricing after the initial review of the criteriaabove.* c. Application process The proposals should indicate the following: Vendor profile and detailed CVs of key people to be assigned to the work Evidence of the vendors experience in similar assignments (at least 3 references with contact or address of referees). Technical proposal, including a description of the proposed methodology detailing how deliverables will be achieved with a clear time frame. Financial offer detailing various costs associated with the delivery of the above services, in PDF Format and must be a separate document from the technical offer. VAT registration certificate; RDB registration certificate; RRA tax clearance certificate; RSSB tax clearance certificate . Minimum 3 certificates of similar work done in the past. Financial statements of 3 years (2023-2024-2025) and evidence of financial capacity to deliver Interested bidders are requested to submit their offer not later than July 17,2026 COB local time to the following e-mail address: rwa.procurement@care.org with mention Procurement of essential childcare materials under SERVE Project for Kirehe, Rulindo and Nyabihu Districts. Location: Kigali Deadline: Friday Tender Link : https://www.jobinrwanda.com/job/request-proposal-procurement-essential-childcare-materials-under-serve-project-kirehe-rulindo
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