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The City Of Nykarleby Is Looking For A Solution To Replace Our Current Financial Management System Intime. We Need A Solution For Bookkeeping, Financial Reporting To The State Treasury, Purchase Ledgers, Sales Ledgers And Invoicing. For The Daily Payment Movement We Have Bank Accounts In Op, Danske Bank, Aktia And Nordea. For Budgeting And Reporting (The Budget Managers Financial Reporting) We Use The Software Opiferus (Softwave Ohjelmistot Oy), Which We Can Continue To Use, But As An Alternative We Can Consider Using The Program Offered By The Tenderer. For Circulation Of Supplier Invoices We Use Approval (Visma Aquila Oy), Which We Can Continue To Use, But As An Alternative We May Consider Adopting The Program Offered By The Tenderer. For Banking Connections We Use Avalo (Avalosys Oy), Which We May Continue To Use, But As An Alternative We May Consider Adopting The Program Offered By The Tenderer. For Fixed Asset Accounting We Use Kasperi (Espina Oy), Which We Continue To Use, The Program Is Not Integrated With Other Systems Such As The City Uses. The Consolidated Financial Statements Are Drawn Up Using Excel, Which We Continue To Use In The Same Way. The Number Of Users In The Current System:* The Financial Management System, 5 Users * The Invoicing Module, 5 Users * Budgeting And Financial Reporting, Approx. 35 Users* Purchase Invoice Reviewers And Approvers, Approx. 130 Users* Bank Relations/Payment Operations, 3 Approvers And 3 Other Users, I.E. A Total Of 6 Users The Number Of Sales Invoices Is Approx. 8,000 Units/Year And The Number Of Purchase Invoices Approx. 8,500 Units/Year. Our Goal Is For The New Financial Management System To Be Put Into Production Operation From 1.1.2027. The Supplier Plans The Commissioning Project According To This Timetable. The Financial Statements And Financial Reporting To The State Treasury For 2026 Are Done Using The Current Intime System, After Which The Use Of The System Ceases. However, The Timetable Can Be Postponed At The Clients Request. When Comparing The Offers, Priority Is Given To The Solution Which, In An Overall Assessment, Is Judged To Be The Most Beneficial For The City. In The Overall Assessment, The Price Of The Software Solution Can Give A Maximum Of 70 Points And The Basis Of Assessment A Maximum Of 30 Points. We Want The Tenderer To Provide A Project Plan With A Description Of The Timetable For The Commissioning Project (Project Management For The Commissioning, Definition Of Authorizations, Definition Of Follow-Up Dimensions As Well As Account And Cost Center Information, Training Of Main Users, User Manuals, Transfer Of Previous Material To The New Program (Migration)), The Resource Requirements For Both The Supplier And The Client And A Plan For The Training.
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