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Tenders are invited for Recruitment of a consultant to update the administrative, financial and governance procedures manual of the Villageois 2.0 Association Guinea This call for tenders is published by CCFD-Terre Solidaire on behalf of its Guinean partner Villageois 2.0. CCFD-Terre Solidaire is not the commissioner. Project Open Town Halls: working together for local democracy Period From April 25 to May 30, 2026 Budget Max 51,000,000 GNF Application deadline Submission of applications Sunday, April 19, 2026 at 11:59 PM GMT Complete applications should be sent by email to the following address: recruitment@lesvillageois.org with the subject line Application for updating the administrative and financial procedures manual . 1. INTRODUCTION TO VILLAGE 2.0 The Villageois 2.0 Association is a Guinean organization and youth platform that invests in digital literacy and raising awareness among Guinean citizens about the benefits and risks of Information and Communication Technologies (ICTs) as well as promoting accountability and good governance through civic technologies (CivicTech). Villageois 2.0, created in 2017 in Labé, is deeply rooted locally and possesses expertise in local and open governance, civic education, and the fight against disinformation. It manages the "Open Town Halls" platform, the "GuineaCheck" platform, and coordinates a network of several volunteers. Mission: To make technology a tool for development, good governance, citizen participation, innovation and social inclusion. 2. OBJECTIVES OF THE CONSULTANCY The Villageois 2.0 Association, seeking to grow and strengthen its organization, conceived the idea, during the development of a European Union-funded project, of updating its administrative and financial procedures manual to reinforce the organizations governance. This involved formally establishing rules for the use of human, administrative, financial, and logistical resources (including procurement), as well as organizational governance, and creating a harmonious and effective collaborative framework based on transparency and trust. This consultancy, funded by CCFD-Terre Solidaire, aims to strengthen the organizational and technical capacities of Villageois 2.0 staff. 3. EXPECTED OBJECTIVE OF THE CONSULTANCY The overall objective of this consultancy is to update the organizations administrative, financial and governance procedures manual. Specifically, it will involve: · To enable the organization to strengthen its internal governance; · To enable the organization to strengthen its transparency and compliance with donors, including the European Union, the AFD, OIF among others; · Having a manual adapted to the local and national context; · Analyze the existing manual and practices in order to identify weaknesses and gaps; · Conduct a diagnostic assessment of organizational functioning; · To propose a manual integrating procedures for administrative, financial and governance management, based on the analyses; · Train the team on how to use the manual. 4 EXPECTED RESULTS / DELIVERABLES · A scoping session with members of the organization is held; · An organizational diagnosis and an analysis of the manual are carried out; · A process map is established; · A methodological note is updated post-framing; · The current procedures manual is being updated and incorporates practical and innovative tools, the following sections of which are mandatory and to which examples and/or templates should be attached to each section: governance and decision-making (in connection with the other proposed procedures) [1] , administrative management, financial management, human resources management, procurement procedures, logistics management, and accounting procedures. It will be subject to formal validation; · The operational team, project staff, and members of the Executive Management are able to use the manual. A training session on the use of the procedures manual, with its PowerPoint support, is organized; · A consultancy mission report is prepared. 5. CONSULTANCY ORGANIZATION As the Villageois 2.0 Association is based in Labé, Guinea, part of the consultancy work will take place at the organizations offices. The consultant will refer to the indicative timeline provided below and may propose an alternative, ensuring that the overall duration does not exceed one month. Deliverable/Meeting Deadline Framing session April 25 Organizational diagnosis April 29 Mapping April 30 Methodological note May 10 Updated manual May 18 Training session May 20 Mission report May 25 6. PROFILE SOUGHT This consultancy will be carried out by an expert/group of experts national or non-national with the following skills, experience and qualities. Training: · Training in organizational management, NGO management, administrative and financial management, and auditing Expected experiences: · More than 5 years of professional experience is required, focusing on organizational management and/or the development of procedure manuals. · More than 3 years of professional experience in facilitating workshops, ideally with civil society organizations; · Professional experience in administrative and financial management and internal control preferred; · Knowledge of landlord requirements; · Skills in process mapping and organizational analysis; · Excellent communication skills in French (oral and written), organizational and summarization skills; · Good interpersonal skills, a sense of pedagogy, knowledge transmission and listening; · Interest in participatory or collective intelligence approaches; · Autonomy, rigorous work ethic and respect for deadlines; · Flexibility and willingness to take comments and reactions into account in order to improve expected results. 7. SUBMISSION OF BIDS Interested candidates must submit an application containing the following mandatory elements: A technical proposal containing: · A detailed CV of the expert or group of experts responsible for carrying out the consultancy; · Relevant references or any previous work that can attest to the expertise and highlight the strengths of the expert or group of experts; · A technical proposal (maximum 10 pages), demonstrating/including the following elements: · A good understanding of the terms of reference; · A methodological proposal for carrying out the consultancy; · A proposed timetable/work plan for the mission; · Any other element deemed useful by the consultant(s) to inform the choice of Villageois 2.0. A financial offer including: The complete quote for the consultancy, in local currency (GNF), will reflect all phases of the consultancy, distinguishing between fixed expenses (fees, any per diem) and expenses related to the mission (travel expenses domestic and/or international, accommodation, etc.). The total amount may not exceed 51,000,000 GNF. 8 TO APPLY The deadline for submitting bids is April 19, 2026, at 11:59 PM GMT. The submission package must include all the information specified in the terms of reference and be sent in PDF or Word format to the following email address: recruitment@lesvillageois.org with the subject line Application for updating the administrative and financial procedures manual . An incomplete application will not be considered eligible and will therefore be rejected by the selection committee. 9 SELECTION The selected consultancy will be chosen according to the quality and cost-based selection method. The following analysis grid will be used by a minimum of three evaluators: Objective criteria Rating scale Comments Note Total Technical offer and profiles The consultants experience in drafting organizational (CSO/NGO) procedure manuals, including those compliant with institutional donor rules (EU, AFD, etc.) 25 0 Consultants experience in facilitating workshops with CSOs/NGOs 10 0 Skills in management and organizational analysis 10 0 Academic background related to the service 5 0 Methodological approach 15 0 Calendar 5 Financial offer Detailed financial offer (unit costs specified) 30 0 TOTAL 100 Once the offers have been received and analyzed, Villageois 2.0 reserves the right to negotiate proposals with the shortlisted candidates. An interview may also be arranged with the two bidders who received the two highest scores. Villageois 2.0 also reserves the right not to select any candidate if no offer is deemed satisfactory. 10 INDICATIVE CALENDAR · Submission deadline: April 19, 2026 · Notification of final selection: April 23, 2026 · Start of consultancy: April 25, 2026 · Delivery of deliverables: see section 5 of this document · Mission completion date: May 30, 2026 [1] Ex: if such and such a rule of the code of conduct is violated, then such and such a procedure applies. [Disclaimer: The above text is machine translated. For accurate information kindly refer the original document.] Tender Link : https://www.coordinationsud.org/appels-doffres/?_localisations=afrique%2Casie%2Cmoyen-orient
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