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Request for proposals for Provision of Consultancy Services to Undertake Scaling Week 2026 Objective of the consultancy The objective of this consultancy is to design and deliver the overall experience architecture and facilitation framework for Scaling Week 2026. The consultancy will: Develop a coherent narrative arc and participant journey across the full duration of the event; In collaboration with the ILRI Scaling Week project team, design a balanced program architecture that integrates structured crowd-sourced and curated sessions and participant-led formats; Create mechanisms that enable participant ownership while maintaining coherence and quality; Facilitate key elements of the event, including show running and/or MC roles as appropriate; Ensure the event supports learning, connection, reflection, and action; to do so, include experience design elements such as moments of awe and play strategically. This is not a conventional event management assignment. It is a strategic experience design consultancy requiring systems-thinking, participatory design expertise, and the ability to co-create within institutional parameters. 3. Scope of services The consultancy will work iteratively and collaboratively with ILRI, other CGIAR centers, the Scaling Week Advisory Committee (when requested), and relevant program and delivery partners. The scope of services includes the following interrelated components: A. Conceptual experience architecture and narrative design Develop an overarching experience architecture and coherent narrative arc for Scaling Week 2026. Guide key stakeholders through structured deep dives into the objectives and principles of Scaling Week to ensure the event is purpose-driven, meaningful, and aligned with its community ethos. Articulate a clear participant journey across the full duration of the event, from arrival through closing and post-event reflection. Ensure that all activities are connected through a coherent and nuanced narrative that enhances the overall message and contributes to playful and experiential learning. Translate complex, science-based themes into accessible, human, and memorable collective experiences. B. Iterative co-creation and crowd-sourced program design Lead iterative conceptual planning and structured co-design sessions with CGIAR teams and the wider Scaling Community. Design mechanisms for structured crowd-sourcing and participant-led session formats, ensuring space for emergence while maintaining coherence and quality. Develop an appropriate balance between curated program elements and participant-driven contributions. Ensure that the agenda is expertly balanced in depth, breadth, and richness - without overwhelming participants and allowing for moments to connect. Remain open, flexible, and iterative throughout the design process, adapting to evolving objectives, constraints, and community inputs. C. Creative program architecture and experiential design Deliver a program design rooted in engagement, interaction, collaboration, play, and fun. Ensure the event feels unconference-like in spirit, while maintaining professional rigor and clarity of purpose. Propose session formats and design interventions that may include (but are not limited to) the use of arts, music, games, creative facilitation techniques, and immersive elements. Weave in pockets of wow - surprising and imaginative moments that enhance memorability and emotional connection. Suggest a comprehensive agenda that includes space for networking, social interaction, informal connection, and reflection outside of core technical sessions. Offer experience elements beyond the core program that enrich the overall event landscape Tender Link : http://www.ilri.org/tenders
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