Tenders Are Invited For The Meads, Farnborough And Further Sites - Rushmoor - Cleaning & Security Services in United Kingdom

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Rushmoor Borough Council (The ‘Council’) Will Be Re-Tendering Its Cleaning And Security Contracts Across Four Of Its Key Investment Assets In Guildford, Aldershot, Frimley And Farnborough In The Coming Months And Prior To Undertaking The Formal Procurement Is Keen To Gain The Views And Input Of Service Providers. The Contract Award Date Is Envisaged For 1St August 2026. The Combined Value Of The Contracts Is Currently In The Region Of £730,000 Per Annum. This Is Broken Down In More Detail Further Into This Brief. In Undertaking This Preliminary Market Engagement Process The Council Is Seeking To Gain Feedback Against A Number Of Key Considerations Which Will Inform Its Subsequent Adopted Strategy. These Considerations Include For: •Should Cleaning And Security Be Separate Lots, With An Option To Bid For Both.•Should The Sites Be Separate Lots, With An Option To Bid For Some Or All Sites•Service Commencement •Specification And Service Levels•Service Improvement And Market Innovation •Contract Duration / Options •Pricing Models The Purpose Of The Engagement Process Is To Enable The Council To Obtain A Better Understanding Of The Level Of Interest From Potential Suppliers In Delivering These Services, Gain Feedback In Relation To The Council'S Requirements And Proposed Commercial/Contractual Model, Receive The Markets Views On The Procurement Approach, Timescales And Milestones.In Order To Obtain Feedback, The Council Has Developed A Brief Request For Information (Rfi) Questionnaire For Interested Operators To Complete And Return Via Procontract By 10Th February 2026 - 12:00.The Council May Also Choose To Conduct One-To-One Interviews With Service Providers Following The Return Of The Questionnaires To Gain Further Insight Into The Information Provided. These Interviews Will Be Undertaken Remotely Via Teams Between Tuesday 17Th And Friday 20Th February At Mutually Convenient Times.The Council Are Offering An Optional Site Visit At Pme Stage At The Meads On Thursday 29Th January From 10:00 -12:00. Tenderers Are Asked Report To Ron Melia, Centre Manager At The Business Centre Office, Which Is Located At End Of The Shopping Centre, Just Beyond The Prezzo Restaurant. Bidders Are Asked To Confirm Attendance Of The Site Tour Via The Messaging Service On Procontract. The Council Will Be Mandating Site Visits For All Sites At The Tendering Stage. The Rfi Questionnaire, Draft Specification And Supporting Documents Can Be Accessed Via The Council'S E-Sourcing System Procontract.The Council Use The System To Administrate The Preliminary Market Engagement Process And Subsequent Formal Procurement Process, Including For The Following Activities:•Access To And Issue Of Preliminary Market Information & Documentation•Pre-Rfi Submission Clarification Requests And Response•Rfi Questionnaire Submission•Access To And Issue Of Procurement Information & Documentation•Pre-Tender Submission Clarification Requests And Response•Tender Submission•Tender Opening & Access To Responses•Post-Tender Submission Clarification Requests And Response•Award Decision Notification & Feedback.The Council Would Like To Thank You In Advance For Your Help With This Request And Assure You That All Information Provided Will Be Treated As Confidential.Nb: Suppliers Should Note That There Is No Obligation To Take Part In This Exercise And That If They Do Not Take Part, It Will Not Preclude Them From Any Subsequent Related Procurement Process. Engaging Suppliers Will Not Receive Preferential Treatment In Any Subsequent Quotation Or Tender Process, And This Is In No Way An Indication Of The Selection Of Any Organisation Or A Guarantee Of Future Work.The Council Is Requesting Information To Inform The Procurement Process On Elements Of The Programme Including Mobilisation. It Envisages That The Procurement Process Will Be Undertaken In Accordance With The Open Procedure As Set Out Within The Procurement Act (2023) In Line With The Following Indicative Programme: Actiontarget Datepme Issued 21St January 2026Pme Clarification 2Nd February 2026 @23:59Pme Deadline 10Th February 2026 @12:00Notice And Procurement Documents Published On Pro-Contract 9Th March 2026Site Tour And Bidders Briefing 18Th March 2026 Deadline For Requests For Clarification1st April 2026 @23:59Tender Return Deadline10th April 2026 @12:00Award Decision Notified To Tenderers5th May 2026 Standstill Period Starts6th May 2026 Standstill Period Ends15th May 2026 @23:59Contract Award16th May 2026 Mobilisation16th May - 31St August 2026Contract Commencement 1St September 2026

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