Corrigendum : Supply Of Cnc Surface Wheel Lathe(Bg) in India

Work Detail

Supply Of Cnc Surface Wheel Lathe(Bg)Cnc Surface Wheel Lathe(Bg),Cnc Surface Wheel Lathe Machine (Bg) [ Warranty Period: 24 Months After The Date Of Delivery ] ] , Concomitant Accessories For Cnc Surface Wheel Lathe Machine (Bg) As Listed In Schedule - I Of Bid Document Part Ii, Are To Be Supplied Along With The Machine. ] , Tools Required For The Maintenance Of The Machine Should Be Supplied With The Machine As D Eemed Required By The Supplier As Per Enclosed Format Schedule V Of Bid Document Part Ii ] , Cost Of Comprehensive Annual Maintenance Contract (Camc) Charges After The Warranty As P Er Clause 17 Of Section V. The Tenderers Should Quote Camc Rates For Each Of The Five Years (Which Includes Recalibration Of Master Wheel Set, Please Refer To Cl. 1.2.27 Of Section V). The Camc Prices For Each Year Wil L Be Firm. The Camc Charges Shall Be Separately Payable In Indian Rupees Only. The Camc Charges Would B E Added To The F.O.R. Destination Price Quoted For M&P For The Purpose Of Comparative Evaluation Of Offer. I N Order To Equitably Compare Different Camc Charges Fordifferent Years, The Concept Of Npv (Net Present V Alue) Will Be Used At 10% Rate Of Discounting To Bring The Camc Charges At The Same Footing In The Assessm Ent Of For Destination Price [ Warranty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 1 0 % ] ] At (Location) Sse/C And W/Ipn, Sr Kerala 1.00 Numbers 5 657939600017 Essential Non Stock --- Yes Consignee Inr (G1) Services (Y) Cost Of Preventive Maintenance Of Cnc Surface Wheel Lathe - Bg During 1St & 2Nd Year Of Warranty Period, Which Starts From The Date Of Commissioning. ] At (Location) Sse/C And W/Ipn, Sr Kerala 1.00 Numbers 6 6579Ns01 Optional Non Stock --- No Tpi Agency Inr (G1) Spares (Y) Cost Of Optional Accessories With Breakup Of Individual Items As Specified In Clause 4.3 Of Sec Tion Iv, Which In The Opinion Of The Tenderer Can Contribute To Better Performance / Operation Shall Be Clearl Y Indicated And Quoted Separately As Optional Accessory. The Advantages Should Be Clearly Explained. ] Consignee Sse/C And W/Ipn, Sr Kerala 1.00 Set Inspection Details Stage Inspection Not Required 7 6579Ns02 Optional Non Stock --- No Tpi Agency Inr (G1) Spares (Y) Cost Of Consumables As Per Clause 6.0 Of Section V With Breakup Of Individual Items As Applic Able. ] Consignee Sse/C And W/Ipn, Sr Kerala 1.00 Set Inspection Details Stage Inspection Not Required 8 6579Ns03 Optional Non Stock --- No Tpi Agency Inr (G1) Spares (Y) Cost Of Spares Required For Maintenance Of Machine After Camc Period And The Current Servic E Charges For Each Items Of Work Of Repair Of M&P Beyond The Camc Period As Per Clause 13.5 Of Section V Vide Format Annexure K Of Section Vi ] Consignee Sse/C And W/Ipn, Sr Kerala 1.00 Set Inspection Details Stage Inspection Not Required 9 6579Ser1 Essential Non Stock --- Yes Consignee Inr (G1) Services (Y) Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc., ] At (Location) Sse/C And W/Ipn, Sr Kerala 1.00 Numbers Group G2-Ss/Ws/Goc 1 657901000539 Basic Non Stock --- Yes Tpi Agency Inr (G2) Machine (Y) Cnc Surface Wheel Lathe Machine (Bg) [ Warranty Period: 24 Months After The Date Of Delivery ] ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Numbers Product Inspection:Stage 1: Raw Material Inspection As Per Tender Schedule Inspection Details (100% Of Po Qty ), Stage 2: Manufacturing And Fabrication Inspection (100% Of Po Qty ) 2 6579Ser4 Amc (Y) Non Stock --- Yes Consignee Inr (G2) Page 2 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 Cost Of Comprehensive Annual Maintenance Contract (Camc) Charges After The Warranty As P Er Clause 17 Of Section V. The Tenderers Should Quote Camc Rates For Each Of The Five Years (Which Includes Recalibration Of Master Wheel Set, Please Refer To Cl. 1.2.27 Of Section V). The Camc Prices For Each Year Wil L Be Firm. The Camc Charges Shall Be Separately Payable In Indian Rupees Only. The Camc Charges Would B E Added To The F.O.R. Destination Price Quoted For M&P For The Purpose Of Comparative Evaluation Of Offer. I N Order To Equitably Compare Different Camc Charges Fordifferent Years, The Concept Of Npv (Net Present V Alue) Will Be Used At 10% Rate Of Discounting To Bring The Camc Charges At The Same Footing In The Assessm Ent Of For Destination Price [ Warranty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 1 0 % ] ] At (Location) Sse/Ws/Goc, Sr Tamil Nadu 1.00 Numbers 3 6579Ns04 Essential Non Stock --- Yes Tpi Agency Inr (G2) Spares (Y) Concomitant Accessories For Cnc Surface Wheel Lathe Machine (Bg) As Listed In Schedule - I Of Bid Document Part Ii, Are To Be Supplied Along With The Machine. ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 4 6579Ns05 Essential Non Stock --- Yes Tpi Agency Inr (G2) Spares (Y) Tools Required For The Maintenance Of The Machine Should Be Supplied With The Machine As D Eemed Required By The Supplier As Per Enclosed Format Schedule V Of Bid Document Part Ii ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 5 6579Ns06 Optional Non Stock --- No Tpi Agency Inr (G2) Spares (Y) Cost Of Optional Accessories With Breakup Of Individual Items As Specified In Clause 4.3 Of Sec Tion Iv, Which In The Opinion Of The Tenderer Can Contribute To Better Performance / Operation Shall Be Clearl Y Indicated And Quoted Separately As Optional Accessory. The Advantages Should Be Clearly Explained. ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 6 6579Ns07 Optional Non Stock --- No Tpi Agency Inr (G2) Spares (Y) Cost Of Consumables As Per Clause 6.0 Of Section V With Breakup Of Individual Items As Applic Able. ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 7 6579Ns08 Optional Non Stock --- No Tpi Agency Inr (G2) Spares (Y) Cost Of Spares Required For Maintenance Of Machine After Camc Period And The Current Servic E Charges For Each Items Of Work Of Repair Of M&P Beyond The Camc Period As Per Clause 13.5 Of Section V Vide Format Annexure K Of Section Vi ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 8 6579Ser2 Essential Non Stock --- Yes Consignee Inr (G2) Services (Y) Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc., ] At (Location) Sse/Ws/Goc, Sr Tamil Nadu 1.00 Numbers 9 6579Ser3 Essential Non Stock --- Yes Consignee Inr (G2) Services (Y) Cost Of Preventive Maintenance Of Cnc Surface Wheel Lathe - Bg During 1St & 2Nd Year Of Warranty Period, Which Starts From The Date Of Commissioning. ] At (Location) Sse/Ws/Goc, Sr Tamil Nadu 1.00 Numbers Group G3-Sse/Gc/Cw/Per Page 3 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 1 659039460018 Basic Non Stock --- Yes Tpi Agency Inr (G3) Machine (Y) Cnc Surface Wheel Lathe As Per Specification Enclosed [ Warranty Period: 24 Months After The Date Of Delivery ] ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers Product Inspection:Stage 1: Raw Material Inspection As Per Tender Schedule Inspection Details (100% Of Po Qty ), Stage 2: Manufacturing And Fabrication Inspection (100% Of Po Qty ) 2 6590Ser7 Amc (Y) Non Stock --- Yes Consignee Inr (G3) Cost Of Comprehensive Annual Maintenance Contract (Camc) Charges After The Warranty As P Er Clause 17 Of Section V. The Tenderers Should Quote Camc Rates For Each Of The Five Years (Which Includes Recalibration Of Master Wheel Set, Please Refer To Cl. 1.2.27 Of Section V). The Camc Prices For Each Year Wil L Be Firm. The Camc Charges Shall Be Separately Payable In Indian Rupees Only. The Camc Charges Would B E Added To The F.O.R. Destination Price Quoted For M&P For The Purpose Of Comparative Evaluation Of Offer. I N Order To Equitably Compare Different Camc Charges Fordifferent Years, The Concept Of Npv (Net Present V Alue) Will Be Used At 10% Rate Of Discounting To Bring The Camc Charges At The Same Footing In The Assessm Ent Of For Destination Price [ Warranty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 1 0 % ] ] At (Location) Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers 3 6590Ns09 Essential Non Stock --- Yes Tpi Agency Inr (G3) Spares (Y) Concomitant Accessories For Cnc Surface Wheel Lathe Machine (Bg) As Listed In Schedule - I Of Bid Document Part Ii, Are To Be Supplied Along With The Machine. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 4 6590Ns10 Essential Non Stock --- Yes Tpi Agency Inr (G3) Spares (Y) Tools Required For The Maintenance Of The Machine Should Be Supplied With The Machine As D Eemed Required By The Supplier As Per Enclosed Format Schedule V Of Bid Document Part Ii ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 5 6590Ns11 Optional Non Stock --- No Tpi Agency Inr (G3) Spares (Y) Cost Of Optional Accessories With Breakup Of Individual Items As Specified In Clause 4.3 Of Sec Tion Iv, Which In The Opinion Of The Tenderer Can Contribute To Better Performance / Operation Shall Be Clearl Y Indicated And Quoted Separately As Optional Accessory. The Advantages Should Be Clearly Explained. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 6 6590Ns12 Optional Non Stock --- No Tpi Agency Inr (G3) Spares (Y) Cost Of Consumables As Per Clause 6.0 Of Section V With Breakup Of Individual Items As Applic Able. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 7 6590Ns13 Optional Non Stock --- No Tpi Agency Inr (G3) Spares (Y) Cost Of Spares Required For Maintenance Of Machine After Camc Period And The Current Servic E Charges For Each Items Of Work Of Repair Of M&P Beyond The Camc Period As Per Clause 13.5 Of Section V Vide Format Annexure K Of Section Vi ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required Page 4 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 8 6590Ser5 Essential Non Stock --- Yes Consignee Inr (G3) Services (Y) Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc., ] At (Location) Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers 9 6590Ser6 Essential Non Stock --- Yes Consignee Inr (G3) Spares (Y) Cost Of Preventive Maintenance Of Cnc Surface Wheel Lathe - Bg During 1St & 2Nd Year Of Warranty Period, Which Starts From The Date Of Commissioning. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 4 Months Of Issue Of Contract, However Delivery Completion : Within 6 Months Thereafter Period Shall Not Exceed No.Of Days As Mentioned As Per Clause 7 "Delivery Schedule Chart" In Section-Iv Of Bid Documents Part Ii. Payment Terms S.No Description Payment Terms 1 As Per Clause 1800 Of Section-Ii Of Bid Documents Part I Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of MisclassifiCation By The Supplier/ Contractor. Standard Governing Conditions S.No Description 1 The Bidder Agrees To Supply The Tendered Stores At The Rates Quoted By Him In Accordance With The Latest Version Of Irs Conditions Of Contract (Attached As " Irs Conditions Of Contract " To This Tender Document For Ready Reference) And Southern Railway Tender Conditions (Attached As "Sr Tender Conditions" To This Tender Document For Ready Reference). 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Supply To Be Strictly As Per SpecifiCations Normal Applicable To Yes Yes Not Allowed Document Uploaded With This Tender. All Bidders 2 As Per "Special Conditions Of Tender" Normal Applicable To Yes Yes Allowed Annexure To Section-I Of Bid Documents All Bidders (Optional) Part I Page 5 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 5. Compliance Conditions Check List S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Have You Attached Documents To Prove Normal Applicable To No No Not Allowed Your Eligibility And Past Performance As All Bidders Per Tender Requirement? 2 Have You Attached CertifiCation Of Local Normal Applicable To No No Not Allowed Content From Statutory Auditor/ Cost All Bidders Accountant? 3 Have You Quoted Warranty Obligations As Normal Applicable To No No Not Allowed Per Tender Requirement? All Bidders 4 Have You Quoted Delivery Period Correctly Normal Applicable To No No Not Allowed And Precisely? All Bidders 5 Have You Submitted All Supporting Normal Applicable To No No Not Allowed Documents Required? All Bidders 6 Have You Read The Security Deposit (Sd) Normal Applicable To No No Not Allowed Condition At Para 10 Of Part A Of "Sr All Bidders Tender Conditions" Attached With This Tender Document And Uploaded Relevant Document For Seeking Exemption From Submission Of Sd? If Not, Are You Ready To Pay Security Deposit? 7 Are You Coming Under Mse Status Given Normal Applicable To No No Not Allowed As Per Guidelines Issued By Railway Board All Bidders For Purchase Preference Vide Letter No. 2010-Rs [G] -363-1 Dt. 05.07.2012 Or Latest. If Yes,Have You Attached Valid Documents (Udyam Registration Certificate) Towards Being Mse? 8 Have You Furnished The Statement Of Normal Applicable To No No Not Allowed Deviations?[Preferably Nil] All Bidders 9 Have You Quoted The Discount If Any In The Normal Applicable To No No Not Allowed Specified Column Only In Ireps? All Bidders 10 Have You Furnished Bank Account Details Normal Applicable To No No Not Allowed Such As Name Of The Bank And Address, All Bidders Account No., Micr, Ifsc Code And Type Of Account To Facilitate Eft Payment? 11 Please Check Our Website Before Normal Applicable To No No Not Allowed Submitting OffEr, Whether Any All Bidders Corrigendum To The Tender Has Been Issued Or Not. 12 Firm To Indicate Make-Model-Brand Normal Applicable To No No Not Allowed Offered, If Any. All Bidders 13 Have You Kept Your OffEr Valid For 120 Normal Applicable To No No Not Allowed Days? All Bidders Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Insurance Charges Should Be Quoted In Normal Applicable To No No Not Allowed Other Charges Column Against The All Bidders Particular Items. No Separate Line Has Been Provided For Insurance Charges. 2 In Case Of Road Delivery, The Date Of Normal Applicable To Yes Yes Not Allowed Delivery At Destination [Consignees End] All Bidders Shall Only Be Treated As Delivery Date Irrespective Of F.O.R. / F.O.T. Condition Mentioned Elsewhere In The Contract / Tender. Page 6 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 3 Tenderers May Note That Their OffEred Normal Applicable To Yes Yes Not Allowed Delivery Schedule Should Clearly Indicate All Bidders The Starting Time, Quarterly Rate Of Supply And ϬNishing Time. For OffErs With Vague Delivery Schedule Like -02 To 12 Months- Or Like -06 To 10 Months-, Delivery Period Shall Be Given As Per The Requirement Best Suited To This Oï¬Ƒce Within The Quoted Range. 4 The Bidder ConfiRms That Rates And Other Normal Applicable To Yes Yes Not Allowed ϬNancial Terms Quoted In Relevant All Bidders Columns Of ϬNancial Bid Will Only Be Ruling Terms For Acceptance, And Such Terms Quoted Anywhere Else Should Be Ignored. 5 Whenever Tender Is Ϭ‚Oated With Purchase Normal Applicable To Yes Yes Not Allowed Restriction From Sources Approved By All Bidders Nominated Authorities And There Exists A Suspected Cartel Situation By Approved Sources Or The Rates Available From Approved Source/Sources Are Adjudged Unreasonably High, Despite Fair EffOrts As Permissible, The Purchaser Reserves The Right To Place Orders On ϬRm(S) Outside The Approved Vendor List, Without Any Restrictions.(Please Refer Para 4.0 Of Part B Of "Sr Tender Conditions" Document Attached To This Tender Document For Further Details.) Page 7 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 6 Hsn Code 8458 Normal Applicable To Yes Yes Not Allowed [A] All The Bidders/Tenderers Should Ensure All Bidders That They Are Gst Compliant And Their Quoted Tax Structure/Rates Are As Per The Gst Law. Firms Must Indicate Its Gst Registration Number Along With Their Offer. [B] In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst/Igst / Utgst/Sgst Act, The Railway Shall Deduct The Applicable Gst From His/Their Bills Under Reverse Charge Mechanism (Rcm) And Deposit The Same To The Concerned Tax Authority. [C] The ϬRm Should Indicate The Tariff Code (Hsn Code) For Claiming Gst For The Tendered Item. [D] The OffEr Shall Be Evaluated Based On The Gst Rate As Quoted By Each Bidder And Same Will Be Used For Determining The Inter-Se Ranking. While Submitting OffEr, It Shall Be The Responsibility Of The Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. [E] It Shall Be The Responsibility Of The Bidders To Quote Correct Hsn Number And Corresponding Gst Rate. The Purchaser Shall Not Be Responsible For Any MisclassifiCation Of Hsn Number Or Incorrect Gst Rate, If Quoted By The Bidder. [F] Wherever, The Successful Bidder Invoices The Goods At Gst Rate Or Hsn Number Which Is DiffErent From That Incorporated In The Purchase Order, Payment Shall Be Made As Per Gst Rate Which Is Lower Of The Gst Rate Incorporated In The Purchase Order Or Billed. [G] Vendor Is Informed That She/He Would Be Required To Adjust Her/His Basic Price To The Extent Required By Higher Tax Bill As Per Invoice To Match The All Inclusive Price As Mentioned In The Purchase Order. [H] Any Amendment To Gst Rate Or Hsn Number In The Contract Shall Be As Per The Contractual Conditions And Statutory Amendments In The Quoted Gst Rate And Hsn Number, Under Svc. 7 Please Refer Para 15.0 Of Part - B Of "Sr Normal Applicable To Yes Yes Not Allowed Tender Conditions" Attached With This All Bidders Tender Document For Details Regarding "Benefits Of Mse As Per Public Procurement Policy". 8 For "Public Procurement (Preference To Normal Applicable To Yes Yes Not Allowed Make In India)" Policy Is Applicble. Please All Bidders Refer Para 16.0 Of Part- B Of "Sr Tender Conditions" Attached To This Tender Document. Page 8 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 9 Bidder Shall Accept The Following Normal Applicable To Yes Yes Allowed Declaration [Land Border Condition] By All Bidders (Optional) Quoting "Yes" Against Conf. Allowed" Or "Complied" Column For Compliance Of Oï¬Ƒce Memorandum Of Department Of Expenditure, Ministry Of Finance Om No. F.No.6/18/2019-Ppd Dated 23.07.2020. If Such CertifiCate Given By A Bidder Whose Bid Is Accepted Is Found To Be False, This Would Be A Ground For Immediate Termination And Further Legal Action In Accordance With Law. "I/We Have Read The Clause Regarding Restrictions On Procurement From A Bidder Of A Country Which Shares A Land Border With India. I/We Certify That This Bidder Is Not From Such A Country Or , If From Such A Country, Has Been Registered With The Competent Authority. I/We Hereby Certify That This Bidder, Fulfills All Requirements In This Regard, And Is Eligible To Be Considered. (Where Applicable, Evidence Of Valid Registration By The Competent Authority Shall Be Attached.) 10 1) Bidders Are Instructed Not To Indulge In Normal Applicable To Yes Yes Not Allowed Any Anti-Competitive Practices. As Per The All Bidders Provisions Of Competition Act,2002, Railways Can Make A Reference To The Competition Commission Of India For Making An Enquiry In Case Of Suspected Anti-Competitive Behavior By The Bidders. 2) Collusive Bidding, Bid Rotation, Bid Suppression, Complementary Bidding, Market Allocation And Sub-Contracting Arrangements Fall Under The Purview Of "Bid Rigging" Which Would Cause Appreciable Adverse EffEct On Competition. 3) Competition Commission Of India Can Impose Heavy Penalties Such As: Penalty Upto 10% Of The Average Turnover For The Last Three Preceding ϬNancial Years Upon Each Of Such Enterprises Which Are Parties To Bid-Rigging And Can Even Order The Parties To Cease And Desist. Page 9 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 11 A) For : Destination. By Road. Normal Applicable To Yes Yes Not Allowed Accordingly, The ϬRms Are Advised To All Bidders Quote On "For Destination Basis By Road" And Offers With Deviations Are Liable To Be Ignored. B) Door Delivery Shall Be Made To The Consignees Along With Delivery Challan Postal Addresses Of The Consignees Is: S.No. Consignee Consignee Code 1. Senior Section Engineer/ C&W/Ipn, Irumpanam C&W Depot, Ernakulam, Kerala-682309 (Consignee Code - 053405) 2. Sse/Wheel Shop/Goc, Central Workshops, Southern Railway, Golden Rock, Trichy - 620 004. Tamil Nadu, India. (Consignee Code-012373) 3. Senior Section Engineer/ Millwright Shop, Office Of The Chief Workshop Manager, Carriage & Wagon Workshop, Perambur, Chennai, Southern Railway (Consignee Code - 010248) Southern Railway Gst No. 32Aaagm0289c1zs (Kerala) 33Aaagm0289c1zq. (Tamilnadu) 12 Failure Consequences: In Case The ϬRm Normal Applicable To Yes Yes Not Allowed Fails To Execute The Contract Within The All Bidders Original Delivery Period, The Purchaser Will Be Entitled To Impose Liquidated Damages For Extension Of Delivery Period. For Any Reason, If The Supplier Fails To Supply Goods And/Or Service As Per The Conditions Of Contract, As Amended From Time To Time, Purchaser Shall Have The Right To Levy Damages From The Supplier For Failing To Comply With The Contractual Conditions, Not By The Way Of Penalty, An Amount Equal To Security Deposit Of The Defaulted Order Amount. These Damages Shall Be Treated As Recoveries Outstanding Against The Vendor And Dealt With Accordingly. 13 Tenderers To Acknowledge Having Read Normal Applicable To Yes Yes Allowed And Also Accept The "Irs Conditions Of All Bidders (Optional) Contract", "Sr Tender Conditions", "Special And Other Conditions" SpecifiEd In This Tender Document/Attached To This Tender Document. 14 Security Deposit (Sd):- Normal Applicable To Yes Yes Not Allowed (I) Security Deposit Shall Be 5 % Of Total All Bidders Value Of Contract And Shall Be Taken From All Vendors For Contract Value Above Rs. 25 Lakh Subject To The Applicable Exemptions. For Details Please Refer 10.0 Part A Of "Sr Tender Conditions" Enclosed To This Tender Document. In Case Of Submission Of Security Deposit In The Form Of Bank Guarantee, Please Refer Annexure 5 Of Part-B Of Southern Railway Tender Conditions (Ii) Security Deposit Will Be Released After Completion Of Warranty Period Of 24 Months And Proof Of Submission Of 10% Bg For Camc To Respective Consignee. Page 10 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 15 A) Free Delivery To Consignee. Supply Of Normal Applicable To Yes Yes Not Allowed Machine Shall Be Made As Per The All Bidders Delivery Schedule. (B) Bill Payment: After Successful Completion Of Purchase Order, ϬRm Has To Submit The Bill On-Line Through Ireps Portal Only For Payment. In This Regard, The Following Documents Have To Be Uploaded Based On The Crn (R-Note) Issued By Railway Invoice, Gst Declaration( I.E. Self Declaration Regarding Aggregate Annual Turnover In A ϬNancial Year, Rnote, Neft Mandatory. Warranty/Guarantee CertifiCate, Rites CertifiCate, Test Report, Dealership CertifiCate (Or) Proof Of Purchase From Authorized Dealer, Calibration CertifiCate, Commissioning Report Whichever Is Applicable. 16 Earnest Money Deposit (Emd) : Normal Applicable To Yes Yes Allowed 1)Emd Shall Be Deposited By All Vendors All Bidders (Optional) For Tenders With Estimated Value Above Rs.25 Lakhs Subject To The Applicable Exemptions. For The Exemptions And Other Details Please Refer Para 2.0 Part A Of Southern Railway Tender Conditions. 2)In Case Of Submission Of Earnest Money Deposit In The Form Of Bank Guarantee, Please Refer Annexure- 6 Of Part - B Of Southern Railway Tender Conditions. 17 All The Tenderers Shall Have To Submit Normal Applicable To Yes Yes Allowed Clause-Wise Compliance Of Terms And All Bidders (Mandatory) Conditions In Bid Documents And Drawings Enclosed Along With This Tender, Spelling Out Deviations, If Any, To Ascertain Technical Suitability. An OffEr, Whose Technical Suitability Cannot Be Ascertained, May Be Liable To Be Ignored. 18 Inter - Se Position Of Offers Would Normal Applicable To Yes Yes Not Allowed Be Determined Based On The Sum Of All Bidders Cost Of The Basic Machine, Cost Of Concomitant Accessories, Cost Of Tools, Cost Of Turnkey Works, Cost Of Preventive And Break Down Maintenance, And The Cost Towards Comprehensive Annual Maintenance Contract For 5 Years (With Npv Factor At Discount Of 10% Per Year) Following Free Comprehensive Warranty For 2 Years. (Excluding Cost Of Optional Accessories, Consumables And Spares). 19 Firm To Upload List Of Spares With Cost Normal Applicable To Yes Yes Allowed Breakup That Will Be Used During All Bidders (Optional) Operation And Camc Period. 20 Firm To Upload List Of Tools Required For Normal Applicable To Yes Yes Allowed Maintenance Of The Machine With Cost All Bidders (Optional) Breakup. 21 Please Enter The Percentage Of Local Normal Applicable To Yes Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The DefiNition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. Page 11 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 22 Procurement Of The Item Is Restricted To Normal Applicable To Yes Yes Allowed Local Suppliers With Minimum Local All Bidders (Optional) Content Of 20% (Class-I Or Class-Ii Local Supplier As DefiNed In Railway Board Letter No.2020/Rs(G)/779/2/Pt.1 Dated 25.09.2020 With Latest Amendments, If Any) Only And The Vendors Who Do Not Qualify To Be "Local Suppliers" (I.E.), "Non- Local Suppliers" With Local Content Less Than 20%) Should Not Quote In The Tender As Their OffErs Shall Not Be Considered For Any Ordering. In Case Any Vendor Who Does Not Qualify To Be A "Local Supplier" For The Tendered Item Participates In The Tender, It Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Vendor. OffEr Of The ϬRm Shall Be Summarily Rejected In Case Of Non-Compliance Of Above Declaration. For More Details, The Tenderer Shall Refer Para 16.0 Of Part B Of Sr Tender Conditions Attached To This Tender Document 23 Bidders Must Quote On ϬRm Price Basis Normal Applicable To Yes Yes Not Allowed Only As Price Is Not Subject To Any All Bidders Variation. OffErs Quoted With Price Variation Clause (Pvc) Will Be Considered Unresponsive And Will Be Summarily Rejected. 24 Ca CertifiCate Clause:- : Tenderers Shall Normal Applicable To Yes Yes Allowed Provide A CertifiCate From The Statutory All Bidders (Optional) Auditor Or Cost Auditor Of The Company Or From A Practicing Cost Accountant /Chartered Account Giving The Percentage Of Local Content. The Bidder Shall Give Self-CertifiCation For Local Content In The Quoted Item (Goods/Works/Services) At The Time Of Tendering. However, At The Time Of Execution Of The Project, For All Contract Above Inr 10 Crore, The Contractor/Supplier Shall Be Required To Give Local Content CertifiCation Duly CertifiEd By Cost/Chartered Accountant In Practice. For Cases Where It Is Not Possible To Provide CertifiCation By Cost/Chartered Accountant At The Time Of Execution Of Project, The Supplier Shall Be Permitted To Provide The CertifiCate For Local Content From Cost/Chartered Accountant After Completion Of The Contract, Within Time Limit Acceptable To The Procuring Entity. In Case The Contractor/ Supplier Does Not Meet The Stipulated Local Content Requirement And The Category Of The Supplier Changes From Class-I To Class- Ii/Non-Local Or From Class-Ii To Non-Local, A Penalty Upto 10% Of The Contract Value May Be Imposed. However, Contract Once Awarded Shall Not Be Terminated On This Account. The Tenderer Shall Refer Para.16.1 Of Part.B Of Sr Tender Conditions Attached To This Tender Document. Page 12 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 25 Preferably Manufacturers Should Normal Applicable To Yes Yes Not Allowed Participate. Participating Traders/Agents All Bidders Must Attach Authorization Letter Issued By The Oem Or Oem Authorized Stockiest Along With Their OffEr. Authorization Letter Should Preferably Be Tender SpecifiC. In Case Of General Authorization Letter, It Must Clearly Indicate The Validity Period/Expiry Date. OffErs With General Authorization Letter Silent On Validity Period/Expiry Date Will Not Be Considered For Placement Of Order And That OffEr Is Liable To Be Ignored. (Please Refer Para 3.4 Of Part B Of "Sr Tender Conditions"). 26 Evaluation Criteria Will Be Groupwise. Normal Applicable To Yes Yes Not Allowed All Bidders 27 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The DefiNition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Railway Is Not Bound To Accept The Lowest Normal Applicable To No No Not Allowed Or Any Tender Or To Assign Any Reason For All Bidders Doing So And Railway Reserves The Right To Accept/Cancel Any Tender In Respect Of The Whole Or Any Portion Of The Items Specified In The Schedule Annexed (Or Tender Schedule) And The Contractor Shall Be Required To Supply The Same At The Rate Quoted. 2 1. For Any Queries Against This Tender, Normal Applicable To No No Not Allowed Please Contact Dy. Cmm/Tr/Sr At All Bidders 9003060774 And Mail Id Dycmmdsl@Sr.Railnet.Gov.In 2. Any Technical ClarifiCation Regarding Drawing/SpecifiCation Can Be Obtained From The Oï¬Ƒce Of The Pcme/Sr/Mas. Dy. Cme/Plg/Hq/Mas Mobile No. 9003060403. Drawing (S) / Specification(S) Can Also Be Obtained From The Above Office After Payment Requisite Cost, If Any. 3 Tenderers May Please Note That Giving Normal Applicable To No No Not Allowed Intimation Regarding The Tender In Open All Bidders Tender Cases Or Giving Limited Tender Enquiry Does Not Guarantee The Suitability Of OffEr For Placement Of Purchase Order. Railway Reserve The Right To Place Purchase Order Subject To FulfiLlment Of Technical/Commercial Eligibility Conditions/Tender Conditions. Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 As Per Clause 9 Of Section-V Of Bid Normal Applicable To No No Not Allowed Documents Part Ii All Bidders Page 13 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 2 A) Inspection By Tpi (Third Party Normal Applicable To No No Not Allowed Inspection Agency). Firm To Indicate All Bidders Complete Works Address Where Inspection Will Be Conducted. The Tenderer Shall Refer Annexure 13 Of "Sr Tender Conditions" For Further Details Regarding Tpi Clause. Please Note That OffErs With Inspection/Visual Inspection By Tpi Against Test CertifiCate/Guarantee CertifiCate / Work Test CertifiCate Is Liable To Be Ignored. For Further Details Regarding Tpi Clause, The Tenderer Shall Refer Annexure 13 Of "Sr Tender Conditions" Attached To This Tender Document. B) Bidder Shall Indicate Place Of Inspection For Pre-Dispatch Inspection Duly Enclosing The Documentary Evidence. Note:- Any Request For Change In Place Of Inspection Shall Only Be Entertained With Documentary Evidence. 3 No. Of Stages Of Inspection: 2; Description Normal Applicable To No No Not Allowed Of Stage-1 Inspection: Raw Material All Bidders Inspection As Per Tender Schedule (As 100% Of Po Qty.), Description Of Stage-2 Inspection: Manufacturing And Fabrication Inspection As Per Tender Schedule (As 100% Of Po Qty.). This Is Excluding Final Product Inspection At Firms Premises As Per Tender Schedule (As 100% Of Po Qty.) 4 Marking : Manufacturer To Mark His Normal Applicable To Yes Yes Not Allowed Name And Date Of Manufacture As Per All Bidders Drawing, Wherever Indicated, Or At A Location Where It May Not Get Obliterated In Service On The Item Being Supplied By Them Against The Purchase Order. Supplies Received Without This Are Liable To Be Rejected By Consignee. 5 /We Agree To Supply The Tendered Stores Normal Applicable To Yes Yes Not Allowed At The Rates Quoted By Me/Us In All Bidders Accordance With The "Irs Conditions Of Contract", "Sr Tender Conditions", Special And Other Conditions SpecifiEd In This Tender Document/ Attached With This Tender Document. 6 No Developmental Order Will Be Placed For Normal Applicable To Yes Yes Not Allowed The Tendered Item All Bidders 7 Post Warranty Camc Will Be Concluded By Normal Applicable To Yes Yes Not Allowed End-User Consignee At Their End After All Bidders Warranty Period, If Required. 8 In Case, ϬRm Is Submitting Security Normal Applicable To Yes Yes Not Allowed Deposit In The Form Bank Guarantee, It Is All Bidders To Be In Favour Of Bill Paying Officer As Mentioned Below. Format For Bank Guarantee Is Available In Uploaded Document Conditions For Electronic Tenders . Contract Will Be Executed By President Of India Acting Through Principal Chief Materials Manager. Signature, Name And Address Of Two Witnesses Is Mandatory. Consignee Bill Paying Officer Sse/C&W/Ipn Sr.Dfm/Tvc Sse/Wbs/Goc Dy.Fa&Cao/W&S/Goc Sse/Cw/Per Fa&Cao/W/Per Technical-Compliances Page 14 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Bidders Must Submit Their Technical Bids Normal Applicable To Yes Yes Allowed As Per Format Annexure A. Tenderers Are All Bidders (Optional) Required To Submit Complete Details Including Values, Write-Up, Drawings, Sketch, Brochure Etc. As Per Requirement SpecifiEd In Respective Clauses Mentioned Therein. In Case Of Incomplete / Sketchy Information, The Technical OffEr Being Incomplete Is Liable To Be Rejected. Tenderers Should Clearly Indicate Compliance. 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration To The 3 Content Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The Offer 5 And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are Fully 6 Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department Of 7 Govt. Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided In The 8 Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time After The 9 Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With The 10 Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 5569076.Pdf Bid Document Part I 2 5605765.Pdf Annexure_E 3 5569082.Pdf Drawing For Consignees At Goc & Ipn - 1 4 5569087.Pdf Drawing For Consignees At Goc & Ipn - 2 5 5569092.Pdf Drawing For Consignees At Goc & Ipn - 3 6 5569094.Pdf Drawing For Consignees At Goc & Ipn - 4 7 5569096.Pdf Drawing For Consignees At Goc & Ipn - 5 8 5569099.Pdf Drawing For Consignees At Goc & Ipn - 6 9 5569209.Pdf Drawing For Consignees At Goc& Ipn - 7 10 5569220.Pdf Drawing For Consignees At Cw/Per - 1 11 5569229.Pdf Drawing For Consignees At Cw/Per - 2 12 5569248.Pdf Drawing For Consignees At Cw/Per - 3 13 5605816.Pdf Sr Tender Conditions 14 5605829.Pdf Irs Conditions 15 5569078.Pdf Bid Document Part Ii 7. Responsiveness S.No. Description Page 15 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 1 Validity Of Offer:-120 Days, No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. I/We Have Carefully Gone Through The Irs Conditions Of Contract, 2025 (Included And Uploaded Along With The Bid Document) Particularly Clause 20 Pertaining To "Code Of Lntegrity: Misdemeanours And Penalties" And The Provisions Regarding Code Of Lntegrity, Obligations For Proactive Disclosures, Misdemeanours, Penalties For Misdemeanours (As Per Attached Document, Annexure-E). I/We Hereby Certify That No Other Concerns Or Aï¬Ƒliates (Such As Having Common Partner/Director/Promoter/Owner/Holding Company Decision Control Etc.) Have Participated In This Tender Which Can Give Rise To A ConflIct Of Interest Or Fall Under 2 Anticompetitive Practices. We Understand That The OffErs Of All Such Sister Concerns Including Ours Are Liable To Be Rejected As Per Relevant Provisions Of Irs Terms And Conditions, And Enclosures. I/ We, Aï¬Ƒrm That We Shall Abide By The Code Of Integrity In General, With SpecifiC Reference To ConflIct Of Interest, Anti Competitive Practices And Obligation To Proactive Disclosures. I/We Understand That We Are Fully Responsible For The Above Declaration And It Shall Not Be The Railways Responsibility To Verify The Same. I/We Are Aware That We Shall Be Liable For All Consequences Of Violation Of Code Of Integrity, If Detected, At Any Stage. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm/Traction ( A N Veeraraghavan ) , Cost Of Preventive Maintenance Of Cnc Surface Wheel Lathe - Bg During 1St & 2Nd Year Of Warranty Period, Which Starts From The Date Of Commissioning. ] At (Location) Sse/C And W/Ipn, Sr Kerala 1.00 Numbers 6 6579Ns01 Optional Non Stock --- No Tpi Agency Inr (G1) Spares (Y) Cost Of Optional Accessories With Breakup Of Individual Items As Specified In Clause 4.3 Of Sec Tion Iv, Which In The Opinion Of The Tenderer Can Contribute To Better Performance / Operation Shall Be Clearl Y Indicated And Quoted Separately As Optional Accessory. The Advantages Should Be Clearly Explained. ] Consignee Sse/C And W/Ipn, Sr Kerala 1.00 Set Inspection Details Stage Inspection Not Required 7 6579Ns02 Optional Non Stock --- No Tpi Agency Inr (G1) Spares (Y) Cost Of Consumables As Per Clause 6.0 Of Section V With Breakup Of Individual Items As Applic Able. ] Consignee Sse/C And W/Ipn, Sr Kerala 1.00 Set Inspection Details Stage Inspection Not Required 8 6579Ns03 Optional Non Stock --- No Tpi Agency Inr (G1) Spares (Y) Cost Of Spares Required For Maintenance Of Machine After Camc Period And The Current Servic E Charges For Each Items Of Work Of Repair Of M&P Beyond The Camc Period As Per Clause 13.5 Of Section V Vide Format Annexure K Of Section Vi ] Consignee Sse/C And W/Ipn, Sr Kerala 1.00 Set Inspection Details Stage Inspection Not Required 9 6579Ser1 Essential Non Stock --- Yes Consignee Inr (G1) Services (Y) Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc., ] At (Location) Sse/C And W/Ipn, Sr Kerala 1.00 Numbers Group G2-Ss/Ws/Goc 1 657901000539 Basic Non Stock --- Yes Tpi Agency Inr (G2) Machine (Y) Cnc Surface Wheel Lathe Machine (Bg) [ Warranty Period: 24 Months After The Date Of Delivery ] ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Numbers Product Inspection:Stage 1: Raw Material Inspection As Per Tender Schedule Inspection Details (100% Of Po Qty ), Stage 2: Manufacturing And Fabrication Inspection (100% Of Po Qty ) 2 6579Ser4 Amc (Y) Non Stock --- Yes Consignee Inr (G2) Page 2 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 Cost Of Comprehensive Annual Maintenance Contract (Camc) Charges After The Warranty As P Er Clause 17 Of Section V. The Tenderers Should Quote Camc Rates For Each Of The Five Years (Which Includes Recalibration Of Master Wheel Set, Please Refer To Cl. 1.2.27 Of Section V). The Camc Prices For Each Year Wil L Be Firm. The Camc Charges Shall Be Separately Payable In Indian Rupees Only. The Camc Charges Would B E Added To The F.O.R. Destination Price Quoted For M&P For The Purpose Of Comparative Evaluation Of Offer. I N Order To Equitably Compare Different Camc Charges Fordifferent Years, The Concept Of Npv (Net Present V Alue) Will Be Used At 10% Rate Of Discounting To Bring The Camc Charges At The Same Footing In The Assessm Ent Of For Destination Price [ Warranty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 1 0 % ] ] At (Location) Sse/Ws/Goc, Sr Tamil Nadu 1.00 Numbers 3 6579Ns04 Essential Non Stock --- Yes Tpi Agency Inr (G2) Spares (Y) Concomitant Accessories For Cnc Surface Wheel Lathe Machine (Bg) As Listed In Schedule - I Of Bid Document Part Ii, Are To Be Supplied Along With The Machine. ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 4 6579Ns05 Essential Non Stock --- Yes Tpi Agency Inr (G2) Spares (Y) Tools Required For The Maintenance Of The Machine Should Be Supplied With The Machine As D Eemed Required By The Supplier As Per Enclosed Format Schedule V Of Bid Document Part Ii ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 5 6579Ns06 Optional Non Stock --- No Tpi Agency Inr (G2) Spares (Y) Cost Of Optional Accessories With Breakup Of Individual Items As Specified In Clause 4.3 Of Sec Tion Iv, Which In The Opinion Of The Tenderer Can Contribute To Better Performance / Operation Shall Be Clearl Y Indicated And Quoted Separately As Optional Accessory. The Advantages Should Be Clearly Explained. ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 6 6579Ns07 Optional Non Stock --- No Tpi Agency Inr (G2) Spares (Y) Cost Of Consumables As Per Clause 6.0 Of Section V With Breakup Of Individual Items As Applic Able. ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 7 6579Ns08 Optional Non Stock --- No Tpi Agency Inr (G2) Spares (Y) Cost Of Spares Required For Maintenance Of Machine After Camc Period And The Current Servic E Charges For Each Items Of Work Of Repair Of M&P Beyond The Camc Period As Per Clause 13.5 Of Section V Vide Format Annexure K Of Section Vi ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 8 6579Ser2 Essential Non Stock --- Yes Consignee Inr (G2) Services (Y) Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc., ] At (Location) Sse/Ws/Goc, Sr Tamil Nadu 1.00 Numbers 9 6579Ser3 Essential Non Stock --- Yes Consignee Inr (G2) Services (Y) Cost Of Preventive Maintenance Of Cnc Surface Wheel Lathe - Bg During 1St & 2Nd Year Of Warranty Period, Which Starts From The Date Of Commissioning. ] At (Location) Sse/Ws/Goc, Sr Tamil Nadu 1.00 Numbers Group G3-Sse/Gc/Cw/Per Page 3 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 1 659039460018 Basic Non Stock --- Yes Tpi Agency Inr (G3) Machine (Y) Cnc Surface Wheel Lathe As Per Specification Enclosed [ Warranty Period: 24 Months After The Date Of Delivery ] ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers Product Inspection:Stage 1: Raw Material Inspection As Per Tender Schedule Inspection Details (100% Of Po Qty ), Stage 2: Manufacturing And Fabrication Inspection (100% Of Po Qty ) 2 6590Ser7 Amc (Y) Non Stock --- Yes Consignee Inr (G3) Cost Of Comprehensive Annual Maintenance Contract (Camc) Charges After The Warranty As P Er Clause 17 Of Section V. The Tenderers Should Quote Camc Rates For Each Of The Five Years (Which Includes Recalibration Of Master Wheel Set, Please Refer To Cl. 1.2.27 Of Section V). The Camc Prices For Each Year Wil L Be Firm. The Camc Charges Shall Be Separately Payable In Indian Rupees Only. The Camc Charges Would B E Added To The F.O.R. Destination Price Quoted For M&P For The Purpose Of Comparative Evaluation Of Offer. I N Order To Equitably Compare Different Camc Charges Fordifferent Years, The Concept Of Npv (Net Present V Alue) Will Be Used At 10% Rate Of Discounting To Bring The Camc Charges At The Same Footing In The Assessm Ent Of For Destination Price [ Warranty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 1 0 % ] ] At (Location) Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers 3 6590Ns09 Essential Non Stock --- Yes Tpi Agency Inr (G3) Spares (Y) Concomitant Accessories For Cnc Surface Wheel Lathe Machine (Bg) As Listed In Schedule - I Of Bid Document Part Ii, Are To Be Supplied Along With The Machine. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 4 6590Ns10 Essential Non Stock --- Yes Tpi Agency Inr (G3) Spares (Y) Tools Required For The Maintenance Of The Machine Should Be Supplied With The Machine As D Eemed Required By The Supplier As Per Enclosed Format Schedule V Of Bid Document Part Ii ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 5 6590Ns11 Optional Non Stock --- No Tpi Agency Inr (G3) Spares (Y) Cost Of Optional Accessories With Breakup Of Individual Items As Specified In Clause 4.3 Of Sec Tion Iv, Which In The Opinion Of The Tenderer Can Contribute To Better Performance / Operation Shall Be Clearl Y Indicated And Quoted Separately As Optional Accessory. The Advantages Should Be Clearly Explained. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 6 6590Ns12 Optional Non Stock --- No Tpi Agency Inr (G3) Spares (Y) Cost Of Consumables As Per Clause 6.0 Of Section V With Breakup Of Individual Items As Applic Able. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 7 6590Ns13 Optional Non Stock --- No Tpi Agency Inr (G3) Spares (Y) Cost Of Spares Required For Maintenance Of Machine After Camc Period And The Current Servic E Charges For Each Items Of Work Of Repair Of M&P Beyond The Camc Period As Per Clause 13.5 Of Section V Vide Format Annexure K Of Section Vi ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required Page 4 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 8 6590Ser5 Essential Non Stock --- Yes Consignee Inr (G3) Services (Y) Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc., ] At (Location) Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers 9 6590Ser6 Essential Non Stock --- Yes Consignee Inr (G3) Spares (Y) Cost Of Preventive Maintenance Of Cnc Surface Wheel Lathe - Bg During 1St & 2Nd Year Of Warranty Period, Which Starts From The Date Of Commissioning. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 4 Months Of Issue Of Contract, However Delivery Completion : Within 6 Months Thereafter Period Shall Not Exceed No.Of Days As Mentioned As Per Clause 7 "Delivery Schedule Chart" In Section-Iv Of Bid Documents Part Ii. Payment Terms S.No Description Payment Terms 1 As Per Clause 1800 Of Section-Ii Of Bid Documents Part I Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of MisclassifiCation By The Supplier/ Contractor. Standard Governing Conditions S.No Description 1 The Bidder Agrees To Supply The Tendered Stores At The Rates Quoted By Him In Accordance With The Latest Version Of Irs Conditions Of Contract (Attached As " Irs Conditions Of Contract " To This Tender Document For Ready Reference) And Southern Railway Tender Conditions (Attached As "Sr Tender Conditions" To This Tender Document For Ready Reference). 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Supply To Be Strictly As Per SpecifiCations Normal Applicable To Yes Yes Not Allowed Document Uploaded With This Tender. All Bidders 2 As Per "Special Conditions Of Tender" Normal Applicable To Yes Yes Allowed Annexure To Section-I Of Bid Documents All Bidders (Optional) Part I Page 5 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 5. Compliance Conditions Check List S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Have You Attached Documents To Prove Normal Applicable To No No Not Allowed Your Eligibility And Past Performance As All Bidders Per Tender Requirement? 2 Have You Attached CertifiCation Of Local Normal Applicable To No No Not Allowed Content From Statutory Auditor/ Cost All Bidders Accountant? 3 Have You Quoted Warranty Obligations As Normal Applicable To No No Not Allowed Per Tender Requirement? All Bidders 4 Have You Quoted Delivery Period Correctly Normal Applicable To No No Not Allowed And Precisely? All Bidders 5 Have You Submitted All Supporting Normal Applicable To No No Not Allowed Documents Required? All Bidders 6 Have You Read The Security Deposit (Sd) Normal Applicable To No No Not Allowed Condition At Para 10 Of Part A Of "Sr All Bidders Tender Conditions" Attached With This Tender Document And Uploaded Relevant Document For Seeking Exemption From Submission Of Sd? If Not, Are You Ready To Pay Security Deposit? 7 Are You Coming Under Mse Status Given Normal Applicable To No No Not Allowed As Per Guidelines Issued By Railway Board All Bidders For Purchase Preference Vide Letter No. 2010-Rs [G] -363-1 Dt. 05.07.2012 Or Latest. If Yes,Have You Attached Valid Documents (Udyam Registration Certificate) Towards Being Mse? 8 Have You Furnished The Statement Of Normal Applicable To No No Not Allowed Deviations?[Preferably Nil] All Bidders 9 Have You Quoted The Discount If Any In The Normal Applicable To No No Not Allowed Specified Column Only In Ireps? All Bidders 10 Have You Furnished Bank Account Details Normal Applicable To No No Not Allowed Such As Name Of The Bank And Address, All Bidders Account No., Micr, Ifsc Code And Type Of Account To Facilitate Eft Payment? 11 Please Check Our Website Before Normal Applicable To No No Not Allowed Submitting OffEr, Whether Any All Bidders Corrigendum To The Tender Has Been Issued Or Not. 12 Firm To Indicate Make-Model-Brand Normal Applicable To No No Not Allowed Offered, If Any. All Bidders 13 Have You Kept Your OffEr Valid For 120 Normal Applicable To No No Not Allowed Days? All Bidders Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Insurance Charges Should Be Quoted In Normal Applicable To No No Not Allowed Other Charges Column Against The All Bidders Particular Items. No Separate Line Has Been Provided For Insurance Charges. 2 In Case Of Road Delivery, The Date Of Normal Applicable To Yes Yes Not Allowed Delivery At Destination [Consignees End] All Bidders Shall Only Be Treated As Delivery Date Irrespective Of F.O.R. / F.O.T. Condition Mentioned Elsewhere In The Contract / Tender. Page 6 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 3 Tenderers May Note That Their OffEred Normal Applicable To Yes Yes Not Allowed Delivery Schedule Should Clearly Indicate All Bidders The Starting Time, Quarterly Rate Of Supply And ϬNishing Time. For OffErs With Vague Delivery Schedule Like -02 To 12 Months- Or Like -06 To 10 Months-, Delivery Period Shall Be Given As Per The Requirement Best Suited To This Oï¬Ƒce Within The Quoted Range. 4 The Bidder ConfiRms That Rates And Other Normal Applicable To Yes Yes Not Allowed ϬNancial Terms Quoted In Relevant All Bidders Columns Of ϬNancial Bid Will Only Be Ruling Terms For Acceptance, And Such Terms Quoted Anywhere Else Should Be Ignored. 5 Whenever Tender Is Ϭ‚Oated With Purchase Normal Applicable To Yes Yes Not Allowed Restriction From Sources Approved By All Bidders Nominated Authorities And There Exists A Suspected Cartel Situation By Approved Sources Or The Rates Available From Approved Source/Sources Are Adjudged Unreasonably High, Despite Fair EffOrts As Permissible, The Purchaser Reserves The Right To Place Orders On ϬRm(S) Outside The Approved Vendor List, Without Any Restrictions.(Please Refer Para 4.0 Of Part B Of "Sr Tender Conditions" Document Attached To This Tender Document For Further Details.) Page 7 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 6 Hsn Code 8458 Normal Applicable To Yes Yes Not Allowed [A] All The Bidders/Tenderers Should Ensure All Bidders That They Are Gst Compliant And Their Quoted Tax Structure/Rates Are As Per The Gst Law. Firms Must Indicate Its Gst Registration Number Along With Their Offer. [B] In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst/Igst / Utgst/Sgst Act, The Railway Shall Deduct The Applicable Gst From His/Their Bills Under Reverse Charge Mechanism (Rcm) And Deposit The Same To The Concerned Tax Authority. [C] The ϬRm Should Indicate The Tariff Code (Hsn Code) For Claiming Gst For The Tendered Item. [D] The OffEr Shall Be Evaluated Based On The Gst Rate As Quoted By Each Bidder And Same Will Be Used For Determining The Inter-Se Ranking. While Submitting OffEr, It Shall Be The Responsibility Of The Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. [E] It Shall Be The Responsibility Of The Bidders To Quote Correct Hsn Number And Corresponding Gst Rate. The Purchaser Shall Not Be Responsible For Any MisclassifiCation Of Hsn Number Or Incorrect Gst Rate, If Quoted By The Bidder. [F] Wherever, The Successful Bidder Invoices The Goods At Gst Rate Or Hsn Number Which Is DiffErent From That Incorporated In The Purchase Order, Payment Shall Be Made As Per Gst Rate Which Is Lower Of The Gst Rate Incorporated In The Purchase Order Or Billed. [G] Vendor Is Informed That She/He Would Be Required To Adjust Her/His Basic Price To The Extent Required By Higher Tax Bill As Per Invoice To Match The All Inclusive Price As Mentioned In The Purchase Order. [H] Any Amendment To Gst Rate Or Hsn Number In The Contract Shall Be As Per The Contractual Conditions And Statutory Amendments In The Quoted Gst Rate And Hsn Number, Under Svc. 7 Please Refer Para 15.0 Of Part - B Of "Sr Normal Applicable To Yes Yes Not Allowed Tender Conditions" Attached With This All Bidders Tender Document For Details Regarding "Benefits Of Mse As Per Public Procurement Policy". 8 For "Public Procurement (Preference To Normal Applicable To Yes Yes Not Allowed Make In India)" Policy Is Applicble. Please All Bidders Refer Para 16.0 Of Part- B Of "Sr Tender Conditions" Attached To This Tender Document. Page 8 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 9 Bidder Shall Accept The Following Normal Applicable To Yes Yes Allowed Declaration [Land Border Condition] By All Bidders (Optional) Quoting "Yes" Against Conf. Allowed" Or "Complied" Column For Compliance Of Oï¬Ƒce Memorandum Of Department Of Expenditure, Ministry Of Finance Om No. F.No.6/18/2019-Ppd Dated 23.07.2020. If Such CertifiCate Given By A Bidder Whose Bid Is Accepted Is Found To Be False, This Would Be A Ground For Immediate Termination And Further Legal Action In Accordance With Law. "I/We Have Read The Clause Regarding Restrictions On Procurement From A Bidder Of A Country Which Shares A Land Border With India. I/We Certify That This Bidder Is Not From Such A Country Or , If From Such A Country, Has Been Registered With The Competent Authority. I/We Hereby Certify That This Bidder, Fulfills All Requirements In This Regard, And Is Eligible To Be Considered. (Where Applicable, Evidence Of Valid Registration By The Competent Authority Shall Be Attached.) 10 1) Bidders Are Instructed Not To Indulge In Normal Applicable To Yes Yes Not Allowed Any Anti-Competitive Practices. As Per The All Bidders Provisions Of Competition Act,2002, Railways Can Make A Reference To The Competition Commission Of India For Making An Enquiry In Case Of Suspected Anti-Competitive Behavior By The Bidders. 2) Collusive Bidding, Bid Rotation, Bid Suppression, Complementary Bidding, Market Allocation And Sub-Contracting Arrangements Fall Under The Purview Of "Bid Rigging" Which Would Cause Appreciable Adverse EffEct On Competition. 3) Competition Commission Of India Can Impose Heavy Penalties Such As: Penalty Upto 10% Of The Average Turnover For The Last Three Preceding ϬNancial Years Upon Each Of Such Enterprises Which Are Parties To Bid-Rigging And Can Even Order The Parties To Cease And Desist. Page 9 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 11 A) For : Destination. By Road. Normal Applicable To Yes Yes Not Allowed Accordingly, The ϬRms Are Advised To All Bidders Quote On "For Destination Basis By Road" And Offers With Deviations Are Liable To Be Ignored. B) Door Delivery Shall Be Made To The Consignees Along With Delivery Challan Postal Addresses Of The Consignees Is: S.No. Consignee Consignee Code 1. Senior Section Engineer/ C&W/Ipn, Irumpanam C&W Depot, Ernakulam, Kerala-682309 (Consignee Code - 053405) 2. Sse/Wheel Shop/Goc, Central Workshops, Southern Railway, Golden Rock, Trichy - 620 004. Tamil Nadu, India. (Consignee Code-012373) 3. Senior Section Engineer/ Millwright Shop, Office Of The Chief Workshop Manager, Carriage & Wagon Workshop, Perambur, Chennai, Southern Railway (Consignee Code - 010248) Southern Railway Gst No. 32Aaagm0289c1zs (Kerala) 33Aaagm0289c1zq. (Tamilnadu) 12 Failure Consequences: In Case The ϬRm Normal Applicable To Yes Yes Not Allowed Fails To Execute The Contract Within The All Bidders Original Delivery Period, The Purchaser Will Be Entitled To Impose Liquidated Damages For Extension Of Delivery Period. For Any Reason, If The Supplier Fails To Supply Goods And/Or Service As Per The Conditions Of Contract, As Amended From Time To Time, Purchaser Shall Have The Right To Levy Damages From The Supplier For Failing To Comply With The Contractual Conditions, Not By The Way Of Penalty, An Amount Equal To Security Deposit Of The Defaulted Order Amount. These Damages Shall Be Treated As Recoveries Outstanding Against The Vendor And Dealt With Accordingly. 13 Tenderers To Acknowledge Having Read Normal Applicable To Yes Yes Allowed And Also Accept The "Irs Conditions Of All Bidders (Optional) Contract", "Sr Tender Conditions", "Special And Other Conditions" SpecifiEd In This Tender Document/Attached To This Tender Document. 14 Security Deposit (Sd):- Normal Applicable To Yes Yes Not Allowed (I) Security Deposit Shall Be 5 % Of Total All Bidders Value Of Contract And Shall Be Taken From All Vendors For Contract Value Above Rs. 25 Lakh Subject To The Applicable Exemptions. For Details Please Refer 10.0 Part A Of "Sr Tender Conditions" Enclosed To This Tender Document. In Case Of Submission Of Security Deposit In The Form Of Bank Guarantee, Please Refer Annexure 5 Of Part-B Of Southern Railway Tender Conditions (Ii) Security Deposit Will Be Released After Completion Of Warranty Period Of 24 Months And Proof Of Submission Of 10% Bg For Camc To Respective Consignee. Page 10 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 15 A) Free Delivery To Consignee. Supply Of Normal Applicable To Yes Yes Not Allowed Machine Shall Be Made As Per The All Bidders Delivery Schedule. (B) Bill Payment: After Successful Completion Of Purchase Order, ϬRm Has To Submit The Bill On-Line Through Ireps Portal Only For Payment. In This Regard, The Following Documents Have To Be Uploaded Based On The Crn (R-Note) Issued By Railway Invoice, Gst Declaration( I.E. Self Declaration Regarding Aggregate Annual Turnover In A ϬNancial Year, Rnote, Neft Mandatory. Warranty/Guarantee CertifiCate, Rites CertifiCate, Test Report, Dealership CertifiCate (Or) Proof Of Purchase From Authorized Dealer, Calibration CertifiCate, Commissioning Report Whichever Is Applicable. 16 Earnest Money Deposit (Emd) : Normal Applicable To Yes Yes Allowed 1)Emd Shall Be Deposited By All Vendors All Bidders (Optional) For Tenders With Estimated Value Above Rs.25 Lakhs Subject To The Applicable Exemptions. For The Exemptions And Other Details Please Refer Para 2.0 Part A Of Southern Railway Tender Conditions. 2)In Case Of Submission Of Earnest Money Deposit In The Form Of Bank Guarantee, Please Refer Annexure- 6 Of Part - B Of Southern Railway Tender Conditions. 17 All The Tenderers Shall Have To Submit Normal Applicable To Yes Yes Allowed Clause-Wise Compliance Of Terms And All Bidders (Mandatory) Conditions In Bid Documents And Drawings Enclosed Along With This Tender, Spelling Out Deviations, If Any, To Ascertain Technical Suitability. An OffEr, Whose Technical Suitability Cannot Be Ascertained, May Be Liable To Be Ignored. 18 Inter - Se Position Of Offers Would Normal Applicable To Yes Yes Not Allowed Be Determined Based On The Sum Of All Bidders Cost Of The Basic Machine, Cost Of Concomitant Accessories, Cost Of Tools, Cost Of Turnkey Works, Cost Of Preventive And Break Down Maintenance, And The Cost Towards Comprehensive Annual Maintenance Contract For 5 Years (With Npv Factor At Discount Of 10% Per Year) Following Free Comprehensive Warranty For 2 Years. (Excluding Cost Of Optional Accessories, Consumables And Spares). 19 Firm To Upload List Of Spares With Cost Normal Applicable To Yes Yes Allowed Breakup That Will Be Used During All Bidders (Optional) Operation And Camc Period. 20 Firm To Upload List Of Tools Required For Normal Applicable To Yes Yes Allowed Maintenance Of The Machine With Cost All Bidders (Optional) Breakup. 21 Please Enter The Percentage Of Local Normal Applicable To Yes Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The DefiNition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. Page 11 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 22 Procurement Of The Item Is Restricted To Normal Applicable To Yes Yes Allowed Local Suppliers With Minimum Local All Bidders (Optional) Content Of 20% (Class-I Or Class-Ii Local Supplier As DefiNed In Railway Board Letter No.2020/Rs(G)/779/2/Pt.1 Dated 25.09.2020 With Latest Amendments, If Any) Only And The Vendors Who Do Not Qualify To Be "Local Suppliers" (I.E.), "Non- Local Suppliers" With Local Content Less Than 20%) Should Not Quote In The Tender As Their OffErs Shall Not Be Considered For Any Ordering. In Case Any Vendor Who Does Not Qualify To Be A "Local Supplier" For The Tendered Item Participates In The Tender, It Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Vendor. OffEr Of The ϬRm Shall Be Summarily Rejected In Case Of Non-Compliance Of Above Declaration. For More Details, The Tenderer Shall Refer Para 16.0 Of Part B Of Sr Tender Conditions Attached To This Tender Document 23 Bidders Must Quote On ϬRm Price Basis Normal Applicable To Yes Yes Not Allowed Only As Price Is Not Subject To Any All Bidders Variation. OffErs Quoted With Price Variation Clause (Pvc) Will Be Considered Unresponsive And Will Be Summarily Rejected. 24 Ca CertifiCate Clause:- : Tenderers Shall Normal Applicable To Yes Yes Allowed Provide A CertifiCate From The Statutory All Bidders (Optional) Auditor Or Cost Auditor Of The Company Or From A Practicing Cost Accountant /Chartered Account Giving The Percentage Of Local Content. The Bidder Shall Give Self-CertifiCation For Local Content In The Quoted Item (Goods/Works/Services) At The Time Of Tendering. However, At The Time Of Execution Of The Project, For All Contract Above Inr 10 Crore, The Contractor/Supplier Shall Be Required To Give Local Content CertifiCation Duly CertifiEd By Cost/Chartered Accountant In Practice. For Cases Where It Is Not Possible To Provide CertifiCation By Cost/Chartered Accountant At The Time Of Execution Of Project, The Supplier Shall Be Permitted To Provide The CertifiCate For Local Content From Cost/Chartered Accountant After Completion Of The Contract, Within Time Limit Acceptable To The Procuring Entity. In Case The Contractor/ Supplier Does Not Meet The Stipulated Local Content Requirement And The Category Of The Supplier Changes From Class-I To Class- Ii/Non-Local Or From Class-Ii To Non-Local, A Penalty Upto 10% Of The Contract Value May Be Imposed. However, Contract Once Awarded Shall Not Be Terminated On This Account. The Tenderer Shall Refer Para.16.1 Of Part.B Of Sr Tender Conditions Attached To This Tender Document. Page 12 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 25 Preferably Manufacturers Should Normal Applicable To Yes Yes Not Allowed Participate. Participating Traders/Agents All Bidders Must Attach Authorization Letter Issued By The Oem Or Oem Authorized Stockiest Along With Their OffEr. Authorization Letter Should Preferably Be Tender SpecifiC. In Case Of General Authorization Letter, It Must Clearly Indicate The Validity Period/Expiry Date. OffErs With General Authorization Letter Silent On Validity Period/Expiry Date Will Not Be Considered For Placement Of Order And That OffEr Is Liable To Be Ignored. (Please Refer Para 3.4 Of Part B Of "Sr Tender Conditions"). 26 Evaluation Criteria Will Be Groupwise. Normal Applicable To Yes Yes Not Allowed All Bidders 27 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The DefiNition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Railway Is Not Bound To Accept The Lowest Normal Applicable To No No Not Allowed Or Any Tender Or To Assign Any Reason For All Bidders Doing So And Railway Reserves The Right To Accept/Cancel Any Tender In Respect Of The Whole Or Any Portion Of The Items Specified In The Schedule Annexed (Or Tender Schedule) And The Contractor Shall Be Required To Supply The Same At The Rate Quoted. 2 1. For Any Queries Against This Tender, Normal Applicable To No No Not Allowed Please Contact Dy. Cmm/Tr/Sr At All Bidders 9003060774 And Mail Id Dycmmdsl@Sr.Railnet.Gov.In 2. Any Technical ClarifiCation Regarding Drawing/SpecifiCation Can Be Obtained From The Oï¬Ƒce Of The Pcme/Sr/Mas. Dy. Cme/Plg/Hq/Mas Mobile No. 9003060403. Drawing (S) / Specification(S) Can Also Be Obtained From The Above Office After Payment Requisite Cost, If Any. 3 Tenderers May Please Note That Giving Normal Applicable To No No Not Allowed Intimation Regarding The Tender In Open All Bidders Tender Cases Or Giving Limited Tender Enquiry Does Not Guarantee The Suitability Of OffEr For Placement Of Purchase Order. Railway Reserve The Right To Place Purchase Order Subject To FulfiLlment Of Technical/Commercial Eligibility Conditions/Tender Conditions. Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 As Per Clause 9 Of Section-V Of Bid Normal Applicable To No No Not Allowed Documents Part Ii All Bidders Page 13 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 2 A) Inspection By Tpi (Third Party Normal Applicable To No No Not Allowed Inspection Agency). Firm To Indicate All Bidders Complete Works Address Where Inspection Will Be Conducted. The Tenderer Shall Refer Annexure 13 Of "Sr Tender Conditions" For Further Details Regarding Tpi Clause. Please Note That OffErs With Inspection/Visual Inspection By Tpi Against Test CertifiCate/Guarantee CertifiCate / Work Test CertifiCate Is Liable To Be Ignored. For Further Details Regarding Tpi Clause, The Tenderer Shall Refer Annexure 13 Of "Sr Tender Conditions" Attached To This Tender Document. B) Bidder Shall Indicate Place Of Inspection For Pre-Dispatch Inspection Duly Enclosing The Documentary Evidence. Note:- Any Request For Change In Place Of Inspection Shall Only Be Entertained With Documentary Evidence. 3 No. Of Stages Of Inspection: 2; Description Normal Applicable To No No Not Allowed Of Stage-1 Inspection: Raw Material All Bidders Inspection As Per Tender Schedule (As 100% Of Po Qty.), Description Of Stage-2 Inspection: Manufacturing And Fabrication Inspection As Per Tender Schedule (As 100% Of Po Qty.). This Is Excluding Final Product Inspection At Firms Premises As Per Tender Schedule (As 100% Of Po Qty.) 4 Marking : Manufacturer To Mark His Normal Applicable To Yes Yes Not Allowed Name And Date Of Manufacture As Per All Bidders Drawing, Wherever Indicated, Or At A Location Where It May Not Get Obliterated In Service On The Item Being Supplied By Them Against The Purchase Order. Supplies Received Without This Are Liable To Be Rejected By Consignee. 5 /We Agree To Supply The Tendered Stores Normal Applicable To Yes Yes Not Allowed At The Rates Quoted By Me/Us In All Bidders Accordance With The "Irs Conditions Of Contract", "Sr Tender Conditions", Special And Other Conditions SpecifiEd In This Tender Document/ Attached With This Tender Document. 6 No Developmental Order Will Be Placed For Normal Applicable To Yes Yes Not Allowed The Tendered Item All Bidders 7 Post Warranty Camc Will Be Concluded By Normal Applicable To Yes Yes Not Allowed End-User Consignee At Their End After All Bidders Warranty Period, If Required. 8 In Case, ϬRm Is Submitting Security Normal Applicable To Yes Yes Not Allowed Deposit In The Form Bank Guarantee, It Is All Bidders To Be In Favour Of Bill Paying Officer As Mentioned Below. Format For Bank Guarantee Is Available In Uploaded Document Conditions For Electronic Tenders . Contract Will Be Executed By President Of India Acting Through Principal Chief Materials Manager. Signature, Name And Address Of Two Witnesses Is Mandatory. Consignee Bill Paying Officer Sse/C&W/Ipn Sr.Dfm/Tvc Sse/Wbs/Goc Dy.Fa&Cao/W&S/Goc Sse/Cw/Per Fa&Cao/W/Per Technical-Compliances Page 14 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Bidders Must Submit Their Technical Bids Normal Applicable To Yes Yes Allowed As Per Format Annexure A. Tenderers Are All Bidders (Optional) Required To Submit Complete Details Including Values, Write-Up, Drawings, Sketch, Brochure Etc. As Per Requirement SpecifiEd In Respective Clauses Mentioned Therein. In Case Of Incomplete / Sketchy Information, The Technical OffEr Being Incomplete Is Liable To Be Rejected. Tenderers Should Clearly Indicate Compliance. 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration To The 3 Content Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The Offer 5 And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are Fully 6 Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department Of 7 Govt. Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided In The 8 Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time After The 9 Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With The 10 Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 5569076.Pdf Bid Document Part I 2 5605765.Pdf Annexure_E 3 5569082.Pdf Drawing For Consignees At Goc & Ipn - 1 4 5569087.Pdf Drawing For Consignees At Goc & Ipn - 2 5 5569092.Pdf Drawing For Consignees At Goc & Ipn - 3 6 5569094.Pdf Drawing For Consignees At Goc & Ipn - 4 7 5569096.Pdf Drawing For Consignees At Goc & Ipn - 5 8 5569099.Pdf Drawing For Consignees At Goc & Ipn - 6 9 5569209.Pdf Drawing For Consignees At Goc& Ipn - 7 10 5569220.Pdf Drawing For Consignees At Cw/Per - 1 11 5569229.Pdf Drawing For Consignees At Cw/Per - 2 12 5569248.Pdf Drawing For Consignees At Cw/Per - 3 13 5605816.Pdf Sr Tender Conditions 14 5605829.Pdf Irs Conditions 15 5569078.Pdf Bid Document Part Ii 7. Responsiveness S.No. Description Page 15 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 1 Validity Of Offer:-120 Days, No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. I/We Have Carefully Gone Through The Irs Conditions Of Contract, 2025 (Included And Uploaded Along With The Bid Document) Particularly Clause 20 Pertaining To "Code Of Lntegrity: Misdemeanours And Penalties" And The Provisions Regarding Code Of Lntegrity, Obligations For Proactive Disclosures, Misdemeanours, Penalties For Misdemeanours (As Per Attached Document, Annexure-E). I/We Hereby Certify That No Other Concerns Or Aï¬Ƒliates (Such As Having Common Partner/Director/Promoter/Owner/Holding Company Decision Control Etc.) Have Participated In This Tender Which Can Give Rise To A ConflIct Of Interest Or Fall Under 2 Anticompetitive Practices. We Understand That The OffErs Of All Such Sister Concerns Including Ours Are Liable To Be Rejected As Per Relevant Provisions Of Irs Terms And Conditions, And Enclosures. I/ We, Aï¬Ƒrm That We Shall Abide By The Code Of Integrity In General, With SpecifiC Reference To ConflIct Of Interest, Anti Competitive Practices And Obligation To Proactive Disclosures. I/We Understand That We Are Fully Responsible For The Above Declaration And It Shall Not Be The Railways Responsibility To Verify The Same. I/We Are Aware That We Shall Be Liable For All Consequences Of Violation Of Code Of Integrity, If Detected, At Any Stage. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm/Traction ( A N Veeraraghavan ) , Cost Of Optional Accessories With Breakup Of Individual Items As Specified In Clause 4.3 Of Sec Tion Iv, Which In The Opinion Of The Tenderer Can Contribute To Better Performance / Operation Shall Be Clearl Y Indicated And Quoted Separately As Optional Accessory. The Advantages Should Be Clearly Explained. ] , Cost Of Consumables As Per Clause 6.0 Of Section V With Breakup Of Individual Items As Applic Able. ] , Cost Of Spares Required For Maintenance Of Machine After Camc Period And The Current Servic E Charges For Each Items Of Work Of Repair Of M&P Beyond The Camc Period As Per Clause 13.5 Of Section V Vide Format Annexure K Of Section Vi ] , Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc., ] At (Location) Sse/C And W/Ipn, Sr Kerala 1.00 Numbers Group G2-Ss/Ws/Goc 1 657901000539 Basic Non Stock --- Yes Tpi Agency Inr (G2) Machine (Y) Cnc Surface Wheel Lathe Machine (Bg) [ Warranty Period: 24 Months After The Date Of Delivery ] ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Numbers Product Inspection:Stage 1: Raw Material Inspection As Per Tender Schedule Inspection Details (100% Of Po Qty ), Stage 2: Manufacturing And Fabrication Inspection (100% Of Po Qty ) 2 6579Ser4 Amc (Y) Non Stock --- Yes Consignee Inr (G2) Page 2 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 Cost Of Comprehensive Annual Maintenance Contract (Camc) Charges After The Warranty As P Er Clause 17 Of Section V. The Tenderers Should Quote Camc Rates For Each Of The Five Years (Which Includes Recalibration Of Master Wheel Set, Please Refer To Cl. 1.2.27 Of Section V). The Camc Prices For Each Year Wil L Be Firm. The Camc Charges Shall Be Separately Payable In Indian Rupees Only. The Camc Charges Would B E Added To The F.O.R. Destination Price Quoted For M&P For The Purpose Of Comparative Evaluation Of Offer. I N Order To Equitably Compare Different Camc Charges Fordifferent Years, The Concept Of Npv (Net Present V Alue) Will Be Used At 10% Rate Of Discounting To Bring The Camc Charges At The Same Footing In The Assessm Ent Of For Destination Price [ Warranty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 1 0 % ] ] At (Location) Sse/Ws/Goc, Sr Tamil Nadu 1.00 Numbers 3 6579Ns04 Essential Non Stock --- Yes Tpi Agency Inr (G2) Spares (Y) Concomitant Accessories For Cnc Surface Wheel Lathe Machine (Bg) As Listed In Schedule - I Of Bid Document Part Ii, Are To Be Supplied Along With The Machine. ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 4 6579Ns05 Essential Non Stock --- Yes Tpi Agency Inr (G2) Spares (Y) Tools Required For The Maintenance Of The Machine Should Be Supplied With The Machine As D Eemed Required By The Supplier As Per Enclosed Format Schedule V Of Bid Document Part Ii ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 5 6579Ns06 Optional Non Stock --- No Tpi Agency Inr (G2) Spares (Y) Cost Of Optional Accessories With Breakup Of Individual Items As Specified In Clause 4.3 Of Sec Tion Iv, Which In The Opinion Of The Tenderer Can Contribute To Better Performance / Operation Shall Be Clearl Y Indicated And Quoted Separately As Optional Accessory. The Advantages Should Be Clearly Explained. ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 6 6579Ns07 Optional Non Stock --- No Tpi Agency Inr (G2) Spares (Y) Cost Of Consumables As Per Clause 6.0 Of Section V With Breakup Of Individual Items As Applic Able. ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 7 6579Ns08 Optional Non Stock --- No Tpi Agency Inr (G2) Spares (Y) Cost Of Spares Required For Maintenance Of Machine After Camc Period And The Current Servic E Charges For Each Items Of Work Of Repair Of M&P Beyond The Camc Period As Per Clause 13.5 Of Section V Vide Format Annexure K Of Section Vi ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 8 6579Ser2 Essential Non Stock --- Yes Consignee Inr (G2) Services (Y) Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc., ] At (Location) Sse/Ws/Goc, Sr Tamil Nadu 1.00 Numbers 9 6579Ser3 Essential Non Stock --- Yes Consignee Inr (G2) Services (Y) Cost Of Preventive Maintenance Of Cnc Surface Wheel Lathe - Bg During 1St & 2Nd Year Of Warranty Period, Which Starts From The Date Of Commissioning. ] At (Location) Sse/Ws/Goc, Sr Tamil Nadu 1.00 Numbers Group G3-Sse/Gc/Cw/Per Page 3 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 1 659039460018 Basic Non Stock --- Yes Tpi Agency Inr (G3) Machine (Y) Cnc Surface Wheel Lathe As Per Specification Enclosed [ Warranty Period: 24 Months After The Date Of Delivery ] ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers Product Inspection:Stage 1: Raw Material Inspection As Per Tender Schedule Inspection Details (100% Of Po Qty ), Stage 2: Manufacturing And Fabrication Inspection (100% Of Po Qty ) 2 6590Ser7 Amc (Y) Non Stock --- Yes Consignee Inr (G3) Cost Of Comprehensive Annual Maintenance Contract (Camc) Charges After The Warranty As P Er Clause 17 Of Section V. The Tenderers Should Quote Camc Rates For Each Of The Five Years (Which Includes Recalibration Of Master Wheel Set, Please Refer To Cl. 1.2.27 Of Section V). The Camc Prices For Each Year Wil L Be Firm. The Camc Charges Shall Be Separately Payable In Indian Rupees Only. The Camc Charges Would B E Added To The F.O.R. Destination Price Quoted For M&P For The Purpose Of Comparative Evaluation Of Offer. I N Order To Equitably Compare Different Camc Charges Fordifferent Years, The Concept Of Npv (Net Present V Alue) Will Be Used At 10% Rate Of Discounting To Bring The Camc Charges At The Same Footing In The Assessm Ent Of For Destination Price [ Warranty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 1 0 % ] ] At (Location) Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers 3 6590Ns09 Essential Non Stock --- Yes Tpi Agency Inr (G3) Spares (Y) Concomitant Accessories For Cnc Surface Wheel Lathe Machine (Bg) As Listed In Schedule - I Of Bid Document Part Ii, Are To Be Supplied Along With The Machine. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 4 6590Ns10 Essential Non Stock --- Yes Tpi Agency Inr (G3) Spares (Y) Tools Required For The Maintenance Of The Machine Should Be Supplied With The Machine As D Eemed Required By The Supplier As Per Enclosed Format Schedule V Of Bid Document Part Ii ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 5 6590Ns11 Optional Non Stock --- No Tpi Agency Inr (G3) Spares (Y) Cost Of Optional Accessories With Breakup Of Individual Items As Specified In Clause 4.3 Of Sec Tion Iv, Which In The Opinion Of The Tenderer Can Contribute To Better Performance / Operation Shall Be Clearl Y Indicated And Quoted Separately As Optional Accessory. The Advantages Should Be Clearly Explained. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 6 6590Ns12 Optional Non Stock --- No Tpi Agency Inr (G3) Spares (Y) Cost Of Consumables As Per Clause 6.0 Of Section V With Breakup Of Individual Items As Applic Able. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 7 6590Ns13 Optional Non Stock --- No Tpi Agency Inr (G3) Spares (Y) Cost Of Spares Required For Maintenance Of Machine After Camc Period And The Current Servic E Charges For Each Items Of Work Of Repair Of M&P Beyond The Camc Period As Per Clause 13.5 Of Section V Vide Format Annexure K Of Section Vi ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required Page 4 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 8 6590Ser5 Essential Non Stock --- Yes Consignee Inr (G3) Services (Y) Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc., ] At (Location) Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers 9 6590Ser6 Essential Non Stock --- Yes Consignee Inr (G3) Spares (Y) Cost Of Preventive Maintenance Of Cnc Surface Wheel Lathe - Bg During 1St & 2Nd Year Of Warranty Period, Which Starts From The Date Of Commissioning. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 4 Months Of Issue Of Contract, However Delivery Completion : Within 6 Months Thereafter Period Shall Not Exceed No.Of Days As Mentioned As Per Clause 7 "Delivery Schedule Chart" In Section-Iv Of Bid Documents Part Ii. Payment Terms S.No Description Payment Terms 1 As Per Clause 1800 Of Section-Ii Of Bid Documents Part I Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of MisclassifiCation By The Supplier/ Contractor. Standard Governing Conditions S.No Description 1 The Bidder Agrees To Supply The Tendered Stores At The Rates Quoted By Him In Accordance With The Latest Version Of Irs Conditions Of Contract (Attached As " Irs Conditions Of Contract " To This Tender Document For Ready Reference) And Southern Railway Tender Conditions (Attached As "Sr Tender Conditions" To This Tender Document For Ready Reference). 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Supply To Be Strictly As Per SpecifiCations Normal Applicable To Yes Yes Not Allowed Document Uploaded With This Tender. All Bidders 2 As Per "Special Conditions Of Tender" Normal Applicable To Yes Yes Allowed Annexure To Section-I Of Bid Documents All Bidders (Optional) Part I Page 5 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 5. Compliance Conditions Check List S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Have You Attached Documents To Prove Normal Applicable To No No Not Allowed Your Eligibility And Past Performance As All Bidders Per Tender Requirement? 2 Have You Attached CertifiCation Of Local Normal Applicable To No No Not Allowed Content From Statutory Auditor/ Cost All Bidders Accountant? 3 Have You Quoted Warranty Obligations As Normal Applicable To No No Not Allowed Per Tender Requirement? All Bidders 4 Have You Quoted Delivery Period Correctly Normal Applicable To No No Not Allowed And Precisely? All Bidders 5 Have You Submitted All Supporting Normal Applicable To No No Not Allowed Documents Required? All Bidders 6 Have You Read The Security Deposit (Sd) Normal Applicable To No No Not Allowed Condition At Para 10 Of Part A Of "Sr All Bidders Tender Conditions" Attached With This Tender Document And Uploaded Relevant Document For Seeking Exemption From Submission Of Sd? If Not, Are You Ready To Pay Security Deposit? 7 Are You Coming Under Mse Status Given Normal Applicable To No No Not Allowed As Per Guidelines Issued By Railway Board All Bidders For Purchase Preference Vide Letter No. 2010-Rs [G] -363-1 Dt. 05.07.2012 Or Latest. If Yes,Have You Attached Valid Documents (Udyam Registration Certificate) Towards Being Mse? 8 Have You Furnished The Statement Of Normal Applicable To No No Not Allowed Deviations?[Preferably Nil] All Bidders 9 Have You Quoted The Discount If Any In The Normal Applicable To No No Not Allowed Specified Column Only In Ireps? All Bidders 10 Have You Furnished Bank Account Details Normal Applicable To No No Not Allowed Such As Name Of The Bank And Address, All Bidders Account No., Micr, Ifsc Code And Type Of Account To Facilitate Eft Payment? 11 Please Check Our Website Before Normal Applicable To No No Not Allowed Submitting OffEr, Whether Any All Bidders Corrigendum To The Tender Has Been Issued Or Not. 12 Firm To Indicate Make-Model-Brand Normal Applicable To No No Not Allowed Offered, If Any. All Bidders 13 Have You Kept Your OffEr Valid For 120 Normal Applicable To No No Not Allowed Days? All Bidders Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Insurance Charges Should Be Quoted In Normal Applicable To No No Not Allowed Other Charges Column Against The All Bidders Particular Items. No Separate Line Has Been Provided For Insurance Charges. 2 In Case Of Road Delivery, The Date Of Normal Applicable To Yes Yes Not Allowed Delivery At Destination [Consignees End] All Bidders Shall Only Be Treated As Delivery Date Irrespective Of F.O.R. / F.O.T. Condition Mentioned Elsewhere In The Contract / Tender. Page 6 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 3 Tenderers May Note That Their OffEred Normal Applicable To Yes Yes Not Allowed Delivery Schedule Should Clearly Indicate All Bidders The Starting Time, Quarterly Rate Of Supply And ϬNishing Time. For OffErs With Vague Delivery Schedule Like -02 To 12 Months- Or Like -06 To 10 Months-, Delivery Period Shall Be Given As Per The Requirement Best Suited To This Oï¬Ƒce Within The Quoted Range. 4 The Bidder ConfiRms That Rates And Other Normal Applicable To Yes Yes Not Allowed ϬNancial Terms Quoted In Relevant All Bidders Columns Of ϬNancial Bid Will Only Be Ruling Terms For Acceptance, And Such Terms Quoted Anywhere Else Should Be Ignored. 5 Whenever Tender Is Ϭ‚Oated With Purchase Normal Applicable To Yes Yes Not Allowed Restriction From Sources Approved By All Bidders Nominated Authorities And There Exists A Suspected Cartel Situation By Approved Sources Or The Rates Available From Approved Source/Sources Are Adjudged Unreasonably High, Despite Fair EffOrts As Permissible, The Purchaser Reserves The Right To Place Orders On ϬRm(S) Outside The Approved Vendor List, Without Any Restrictions.(Please Refer Para 4.0 Of Part B Of "Sr Tender Conditions" Document Attached To This Tender Document For Further Details.) Page 7 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 6 Hsn Code 8458 Normal Applicable To Yes Yes Not Allowed [A] All The Bidders/Tenderers Should Ensure All Bidders That They Are Gst Compliant And Their Quoted Tax Structure/Rates Are As Per The Gst Law. Firms Must Indicate Its Gst Registration Number Along With Their Offer. [B] In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst/Igst / Utgst/Sgst Act, The Railway Shall Deduct The Applicable Gst From His/Their Bills Under Reverse Charge Mechanism (Rcm) And Deposit The Same To The Concerned Tax Authority. [C] The ϬRm Should Indicate The Tariff Code (Hsn Code) For Claiming Gst For The Tendered Item. [D] The OffEr Shall Be Evaluated Based On The Gst Rate As Quoted By Each Bidder And Same Will Be Used For Determining The Inter-Se Ranking. While Submitting OffEr, It Shall Be The Responsibility Of The Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. [E] It Shall Be The Responsibility Of The Bidders To Quote Correct Hsn Number And Corresponding Gst Rate. The Purchaser Shall Not Be Responsible For Any MisclassifiCation Of Hsn Number Or Incorrect Gst Rate, If Quoted By The Bidder. [F] Wherever, The Successful Bidder Invoices The Goods At Gst Rate Or Hsn Number Which Is DiffErent From That Incorporated In The Purchase Order, Payment Shall Be Made As Per Gst Rate Which Is Lower Of The Gst Rate Incorporated In The Purchase Order Or Billed. [G] Vendor Is Informed That She/He Would Be Required To Adjust Her/His Basic Price To The Extent Required By Higher Tax Bill As Per Invoice To Match The All Inclusive Price As Mentioned In The Purchase Order. [H] Any Amendment To Gst Rate Or Hsn Number In The Contract Shall Be As Per The Contractual Conditions And Statutory Amendments In The Quoted Gst Rate And Hsn Number, Under Svc. 7 Please Refer Para 15.0 Of Part - B Of "Sr Normal Applicable To Yes Yes Not Allowed Tender Conditions" Attached With This All Bidders Tender Document For Details Regarding "Benefits Of Mse As Per Public Procurement Policy". 8 For "Public Procurement (Preference To Normal Applicable To Yes Yes Not Allowed Make In India)" Policy Is Applicble. Please All Bidders Refer Para 16.0 Of Part- B Of "Sr Tender Conditions" Attached To This Tender Document. Page 8 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 9 Bidder Shall Accept The Following Normal Applicable To Yes Yes Allowed Declaration [Land Border Condition] By All Bidders (Optional) Quoting "Yes" Against Conf. Allowed" Or "Complied" Column For Compliance Of Oï¬Ƒce Memorandum Of Department Of Expenditure, Ministry Of Finance Om No. F.No.6/18/2019-Ppd Dated 23.07.2020. If Such CertifiCate Given By A Bidder Whose Bid Is Accepted Is Found To Be False, This Would Be A Ground For Immediate Termination And Further Legal Action In Accordance With Law. "I/We Have Read The Clause Regarding Restrictions On Procurement From A Bidder Of A Country Which Shares A Land Border With India. I/We Certify That This Bidder Is Not From Such A Country Or , If From Such A Country, Has Been Registered With The Competent Authority. I/We Hereby Certify That This Bidder, Fulfills All Requirements In This Regard, And Is Eligible To Be Considered. (Where Applicable, Evidence Of Valid Registration By The Competent Authority Shall Be Attached.) 10 1) Bidders Are Instructed Not To Indulge In Normal Applicable To Yes Yes Not Allowed Any Anti-Competitive Practices. As Per The All Bidders Provisions Of Competition Act,2002, Railways Can Make A Reference To The Competition Commission Of India For Making An Enquiry In Case Of Suspected Anti-Competitive Behavior By The Bidders. 2) Collusive Bidding, Bid Rotation, Bid Suppression, Complementary Bidding, Market Allocation And Sub-Contracting Arrangements Fall Under The Purview Of "Bid Rigging" Which Would Cause Appreciable Adverse EffEct On Competition. 3) Competition Commission Of India Can Impose Heavy Penalties Such As: Penalty Upto 10% Of The Average Turnover For The Last Three Preceding ϬNancial Years Upon Each Of Such Enterprises Which Are Parties To Bid-Rigging And Can Even Order The Parties To Cease And Desist. Page 9 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 11 A) For : Destination. By Road. Normal Applicable To Yes Yes Not Allowed Accordingly, The ϬRms Are Advised To All Bidders Quote On "For Destination Basis By Road" And Offers With Deviations Are Liable To Be Ignored. B) Door Delivery Shall Be Made To The Consignees Along With Delivery Challan Postal Addresses Of The Consignees Is: S.No. Consignee Consignee Code 1. Senior Section Engineer/ C&W/Ipn, Irumpanam C&W Depot, Ernakulam, Kerala-682309 (Consignee Code - 053405) 2. Sse/Wheel Shop/Goc, Central Workshops, Southern Railway, Golden Rock, Trichy - 620 004. Tamil Nadu, India. (Consignee Code-012373) 3. Senior Section Engineer/ Millwright Shop, Office Of The Chief Workshop Manager, Carriage & Wagon Workshop, Perambur, Chennai, Southern Railway (Consignee Code - 010248) Southern Railway Gst No. 32Aaagm0289c1zs (Kerala) 33Aaagm0289c1zq. (Tamilnadu) 12 Failure Consequences: In Case The ϬRm Normal Applicable To Yes Yes Not Allowed Fails To Execute The Contract Within The All Bidders Original Delivery Period, The Purchaser Will Be Entitled To Impose Liquidated Damages For Extension Of Delivery Period. For Any Reason, If The Supplier Fails To Supply Goods And/Or Service As Per The Conditions Of Contract, As Amended From Time To Time, Purchaser Shall Have The Right To Levy Damages From The Supplier For Failing To Comply With The Contractual Conditions, Not By The Way Of Penalty, An Amount Equal To Security Deposit Of The Defaulted Order Amount. These Damages Shall Be Treated As Recoveries Outstanding Against The Vendor And Dealt With Accordingly. 13 Tenderers To Acknowledge Having Read Normal Applicable To Yes Yes Allowed And Also Accept The "Irs Conditions Of All Bidders (Optional) Contract", "Sr Tender Conditions", "Special And Other Conditions" SpecifiEd In This Tender Document/Attached To This Tender Document. 14 Security Deposit (Sd):- Normal Applicable To Yes Yes Not Allowed (I) Security Deposit Shall Be 5 % Of Total All Bidders Value Of Contract And Shall Be Taken From All Vendors For Contract Value Above Rs. 25 Lakh Subject To The Applicable Exemptions. For Details Please Refer 10.0 Part A Of "Sr Tender Conditions" Enclosed To This Tender Document. In Case Of Submission Of Security Deposit In The Form Of Bank Guarantee, Please Refer Annexure 5 Of Part-B Of Southern Railway Tender Conditions (Ii) Security Deposit Will Be Released After Completion Of Warranty Period Of 24 Months And Proof Of Submission Of 10% Bg For Camc To Respective Consignee. Page 10 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 15 A) Free Delivery To Consignee. Supply Of Normal Applicable To Yes Yes Not Allowed Machine Shall Be Made As Per The All Bidders Delivery Schedule. (B) Bill Payment: After Successful Completion Of Purchase Order, ϬRm Has To Submit The Bill On-Line Through Ireps Portal Only For Payment. In This Regard, The Following Documents Have To Be Uploaded Based On The Crn (R-Note) Issued By Railway Invoice, Gst Declaration( I.E. Self Declaration Regarding Aggregate Annual Turnover In A ϬNancial Year, Rnote, Neft Mandatory. Warranty/Guarantee CertifiCate, Rites CertifiCate, Test Report, Dealership CertifiCate (Or) Proof Of Purchase From Authorized Dealer, Calibration CertifiCate, Commissioning Report Whichever Is Applicable. 16 Earnest Money Deposit (Emd) : Normal Applicable To Yes Yes Allowed 1)Emd Shall Be Deposited By All Vendors All Bidders (Optional) For Tenders With Estimated Value Above Rs.25 Lakhs Subject To The Applicable Exemptions. For The Exemptions And Other Details Please Refer Para 2.0 Part A Of Southern Railway Tender Conditions. 2)In Case Of Submission Of Earnest Money Deposit In The Form Of Bank Guarantee, Please Refer Annexure- 6 Of Part - B Of Southern Railway Tender Conditions. 17 All The Tenderers Shall Have To Submit Normal Applicable To Yes Yes Allowed Clause-Wise Compliance Of Terms And All Bidders (Mandatory) Conditions In Bid Documents And Drawings Enclosed Along With This Tender, Spelling Out Deviations, If Any, To Ascertain Technical Suitability. An OffEr, Whose Technical Suitability Cannot Be Ascertained, May Be Liable To Be Ignored. 18 Inter - Se Position Of Offers Would Normal Applicable To Yes Yes Not Allowed Be Determined Based On The Sum Of All Bidders Cost Of The Basic Machine, Cost Of Concomitant Accessories, Cost Of Tools, Cost Of Turnkey Works, Cost Of Preventive And Break Down Maintenance, And The Cost Towards Comprehensive Annual Maintenance Contract For 5 Years (With Npv Factor At Discount Of 10% Per Year) Following Free Comprehensive Warranty For 2 Years. (Excluding Cost Of Optional Accessories, Consumables And Spares). 19 Firm To Upload List Of Spares With Cost Normal Applicable To Yes Yes Allowed Breakup That Will Be Used During All Bidders (Optional) Operation And Camc Period. 20 Firm To Upload List Of Tools Required For Normal Applicable To Yes Yes Allowed Maintenance Of The Machine With Cost All Bidders (Optional) Breakup. 21 Please Enter The Percentage Of Local Normal Applicable To Yes Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The DefiNition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. Page 11 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 22 Procurement Of The Item Is Restricted To Normal Applicable To Yes Yes Allowed Local Suppliers With Minimum Local All Bidders (Optional) Content Of 20% (Class-I Or Class-Ii Local Supplier As DefiNed In Railway Board Letter No.2020/Rs(G)/779/2/Pt.1 Dated 25.09.2020 With Latest Amendments, If Any) Only And The Vendors Who Do Not Qualify To Be "Local Suppliers" (I.E.), "Non- Local Suppliers" With Local Content Less Than 20%) Should Not Quote In The Tender As Their OffErs Shall Not Be Considered For Any Ordering. In Case Any Vendor Who Does Not Qualify To Be A "Local Supplier" For The Tendered Item Participates In The Tender, It Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Vendor. OffEr Of The ϬRm Shall Be Summarily Rejected In Case Of Non-Compliance Of Above Declaration. For More Details, The Tenderer Shall Refer Para 16.0 Of Part B Of Sr Tender Conditions Attached To This Tender Document 23 Bidders Must Quote On ϬRm Price Basis Normal Applicable To Yes Yes Not Allowed Only As Price Is Not Subject To Any All Bidders Variation. OffErs Quoted With Price Variation Clause (Pvc) Will Be Considered Unresponsive And Will Be Summarily Rejected. 24 Ca CertifiCate Clause:- : Tenderers Shall Normal Applicable To Yes Yes Allowed Provide A CertifiCate From The Statutory All Bidders (Optional) Auditor Or Cost Auditor Of The Company Or From A Practicing Cost Accountant /Chartered Account Giving The Percentage Of Local Content. The Bidder Shall Give Self-CertifiCation For Local Content In The Quoted Item (Goods/Works/Services) At The Time Of Tendering. However, At The Time Of Execution Of The Project, For All Contract Above Inr 10 Crore, The Contractor/Supplier Shall Be Required To Give Local Content CertifiCation Duly CertifiEd By Cost/Chartered Accountant In Practice. For Cases Where It Is Not Possible To Provide CertifiCation By Cost/Chartered Accountant At The Time Of Execution Of Project, The Supplier Shall Be Permitted To Provide The CertifiCate For Local Content From Cost/Chartered Accountant After Completion Of The Contract, Within Time Limit Acceptable To The Procuring Entity. In Case The Contractor/ Supplier Does Not Meet The Stipulated Local Content Requirement And The Category Of The Supplier Changes From Class-I To Class- Ii/Non-Local Or From Class-Ii To Non-Local, A Penalty Upto 10% Of The Contract Value May Be Imposed. However, Contract Once Awarded Shall Not Be Terminated On This Account. The Tenderer Shall Refer Para.16.1 Of Part.B Of Sr Tender Conditions Attached To This Tender Document. Page 12 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 25 Preferably Manufacturers Should Normal Applicable To Yes Yes Not Allowed Participate. Participating Traders/Agents All Bidders Must Attach Authorization Letter Issued By The Oem Or Oem Authorized Stockiest Along With Their OffEr. Authorization Letter Should Preferably Be Tender SpecifiC. In Case Of General Authorization Letter, It Must Clearly Indicate The Validity Period/Expiry Date. OffErs With General Authorization Letter Silent On Validity Period/Expiry Date Will Not Be Considered For Placement Of Order And That OffEr Is Liable To Be Ignored. (Please Refer Para 3.4 Of Part B Of "Sr Tender Conditions"). 26 Evaluation Criteria Will Be Groupwise. Normal Applicable To Yes Yes Not Allowed All Bidders 27 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The DefiNition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Railway Is Not Bound To Accept The Lowest Normal Applicable To No No Not Allowed Or Any Tender Or To Assign Any Reason For All Bidders Doing So And Railway Reserves The Right To Accept/Cancel Any Tender In Respect Of The Whole Or Any Portion Of The Items Specified In The Schedule Annexed (Or Tender Schedule) And The Contractor Shall Be Required To Supply The Same At The Rate Quoted. 2 1. For Any Queries Against This Tender, Normal Applicable To No No Not Allowed Please Contact Dy. Cmm/Tr/Sr At All Bidders 9003060774 And Mail Id Dycmmdsl@Sr.Railnet.Gov.In 2. Any Technical ClarifiCation Regarding Drawing/SpecifiCation Can Be Obtained From The Oï¬Ƒce Of The Pcme/Sr/Mas. Dy. Cme/Plg/Hq/Mas Mobile No. 9003060403. Drawing (S) / Specification(S) Can Also Be Obtained From The Above Office After Payment Requisite Cost, If Any. 3 Tenderers May Please Note That Giving Normal Applicable To No No Not Allowed Intimation Regarding The Tender In Open All Bidders Tender Cases Or Giving Limited Tender Enquiry Does Not Guarantee The Suitability Of OffEr For Placement Of Purchase Order. Railway Reserve The Right To Place Purchase Order Subject To FulfiLlment Of Technical/Commercial Eligibility Conditions/Tender Conditions. Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 As Per Clause 9 Of Section-V Of Bid Normal Applicable To No No Not Allowed Documents Part Ii All Bidders Page 13 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 2 A) Inspection By Tpi (Third Party Normal Applicable To No No Not Allowed Inspection Agency). Firm To Indicate All Bidders Complete Works Address Where Inspection Will Be Conducted. The Tenderer Shall Refer Annexure 13 Of "Sr Tender Conditions" For Further Details Regarding Tpi Clause. Please Note That OffErs With Inspection/Visual Inspection By Tpi Against Test CertifiCate/Guarantee CertifiCate / Work Test CertifiCate Is Liable To Be Ignored. For Further Details Regarding Tpi Clause, The Tenderer Shall Refer Annexure 13 Of "Sr Tender Conditions" Attached To This Tender Document. B) Bidder Shall Indicate Place Of Inspection For Pre-Dispatch Inspection Duly Enclosing The Documentary Evidence. Note:- Any Request For Change In Place Of Inspection Shall Only Be Entertained With Documentary Evidence. 3 No. Of Stages Of Inspection: 2; Description Normal Applicable To No No Not Allowed Of Stage-1 Inspection: Raw Material All Bidders Inspection As Per Tender Schedule (As 100% Of Po Qty.), Description Of Stage-2 Inspection: Manufacturing And Fabrication Inspection As Per Tender Schedule (As 100% Of Po Qty.). This Is Excluding Final Product Inspection At Firms Premises As Per Tender Schedule (As 100% Of Po Qty.) 4 Marking : Manufacturer To Mark His Normal Applicable To Yes Yes Not Allowed Name And Date Of Manufacture As Per All Bidders Drawing, Wherever Indicated, Or At A Location Where It May Not Get Obliterated In Service On The Item Being Supplied By Them Against The Purchase Order. Supplies Received Without This Are Liable To Be Rejected By Consignee. 5 /We Agree To Supply The Tendered Stores Normal Applicable To Yes Yes Not Allowed At The Rates Quoted By Me/Us In All Bidders Accordance With The "Irs Conditions Of Contract", "Sr Tender Conditions", Special And Other Conditions SpecifiEd In This Tender Document/ Attached With This Tender Document. 6 No Developmental Order Will Be Placed For Normal Applicable To Yes Yes Not Allowed The Tendered Item All Bidders 7 Post Warranty Camc Will Be Concluded By Normal Applicable To Yes Yes Not Allowed End-User Consignee At Their End After All Bidders Warranty Period, If Required. 8 In Case, ϬRm Is Submitting Security Normal Applicable To Yes Yes Not Allowed Deposit In The Form Bank Guarantee, It Is All Bidders To Be In Favour Of Bill Paying Officer As Mentioned Below. Format For Bank Guarantee Is Available In Uploaded Document Conditions For Electronic Tenders . Contract Will Be Executed By President Of India Acting Through Principal Chief Materials Manager. Signature, Name And Address Of Two Witnesses Is Mandatory. Consignee Bill Paying Officer Sse/C&W/Ipn Sr.Dfm/Tvc Sse/Wbs/Goc Dy.Fa&Cao/W&S/Goc Sse/Cw/Per Fa&Cao/W/Per Technical-Compliances Page 14 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Bidders Must Submit Their Technical Bids Normal Applicable To Yes Yes Allowed As Per Format Annexure A. Tenderers Are All Bidders (Optional) Required To Submit Complete Details Including Values, Write-Up, Drawings, Sketch, Brochure Etc. As Per Requirement SpecifiEd In Respective Clauses Mentioned Therein. In Case Of Incomplete / Sketchy Information, The Technical OffEr Being Incomplete Is Liable To Be Rejected. Tenderers Should Clearly Indicate Compliance. 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration To The 3 Content Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The Offer 5 And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are Fully 6 Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department Of 7 Govt. Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided In The 8 Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time After The 9 Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With The 10 Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 5569076.Pdf Bid Document Part I 2 5605765.Pdf Annexure_E 3 5569082.Pdf Drawing For Consignees At Goc & Ipn - 1 4 5569087.Pdf Drawing For Consignees At Goc & Ipn - 2 5 5569092.Pdf Drawing For Consignees At Goc & Ipn - 3 6 5569094.Pdf Drawing For Consignees At Goc & Ipn - 4 7 5569096.Pdf Drawing For Consignees At Goc & Ipn - 5 8 5569099.Pdf Drawing For Consignees At Goc & Ipn - 6 9 5569209.Pdf Drawing For Consignees At Goc& Ipn - 7 10 5569220.Pdf Drawing For Consignees At Cw/Per - 1 11 5569229.Pdf Drawing For Consignees At Cw/Per - 2 12 5569248.Pdf Drawing For Consignees At Cw/Per - 3 13 5605816.Pdf Sr Tender Conditions 14 5605829.Pdf Irs Conditions 15 5569078.Pdf Bid Document Part Ii 7. Responsiveness S.No. Description Page 15 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 1 Validity Of Offer:-120 Days, No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. I/We Have Carefully Gone Through The Irs Conditions Of Contract, 2025 (Included And Uploaded Along With The Bid Document) Particularly Clause 20 Pertaining To "Code Of Lntegrity: Misdemeanours And Penalties" And The Provisions Regarding Code Of Lntegrity, Obligations For Proactive Disclosures, Misdemeanours, Penalties For Misdemeanours (As Per Attached Document, Annexure-E). I/We Hereby Certify That No Other Concerns Or Aï¬Ƒliates (Such As Having Common Partner/Director/Promoter/Owner/Holding Company Decision Control Etc.) Have Participated In This Tender Which Can Give Rise To A ConflIct Of Interest Or Fall Under 2 Anticompetitive Practices. We Understand That The OffErs Of All Such Sister Concerns Including Ours Are Liable To Be Rejected As Per Relevant Provisions Of Irs Terms And Conditions, And Enclosures. I/ We, Aï¬Ƒrm That We Shall Abide By The Code Of Integrity In General, With SpecifiC Reference To ConflIct Of Interest, Anti Competitive Practices And Obligation To Proactive Disclosures. I/We Understand That We Are Fully Responsible For The Above Declaration And It Shall Not Be The Railways Responsibility To Verify The Same. I/We Are Aware That We Shall Be Liable For All Consequences Of Violation Of Code Of Integrity, If Detected, At Any Stage. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm/Traction ( A N Veeraraghavan ) , Cnc Surface Wheel Lathe Machine (Bg) [ Warranty Period: 24 Months After The Date Of Delivery ] ] , Cost Of Comprehensive Annual Maintenance Contract (Camc) Charges After The Warranty As P Er Clause 17 Of Section V. The Tenderers Should Quote Camc Rates For Each Of The Five Years (Which Includes Recalibration Of Master Wheel Set, Please Refer To Cl. 1.2.27 Of Section V). The Camc Prices For Each Year Wil L Be Firm. The Camc Charges Shall Be Separately Payable In Indian Rupees Only. The Camc Charges Would B E Added To The F.O.R. Destination Price Quoted For M&P For The Purpose Of Comparative Evaluation Of Offer. I N Order To Equitably Compare Different Camc Charges Fordifferent Years, The Concept Of Npv (Net Present V Alue) Will Be Used At 10% Rate Of Discounting To Bring The Camc Charges At The Same Footing In The Assessm Ent Of For Destination Price [ Warranty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 1 0 % ] ] At (Location) Sse/Ws/Goc, Sr Tamil Nadu 1.00 Numbers 3 6579Ns04 Essential Non Stock --- Yes Tpi Agency Inr (G2) Spares (Y) Concomitant Accessories For Cnc Surface Wheel Lathe Machine (Bg) As Listed In Schedule - I Of Bid Document Part Ii, Are To Be Supplied Along With The Machine. ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 4 6579Ns05 Essential Non Stock --- Yes Tpi Agency Inr (G2) Spares (Y) Tools Required For The Maintenance Of The Machine Should Be Supplied With The Machine As D Eemed Required By The Supplier As Per Enclosed Format Schedule V Of Bid Document Part Ii ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 5 6579Ns06 Optional Non Stock --- No Tpi Agency Inr (G2) Spares (Y) Cost Of Optional Accessories With Breakup Of Individual Items As Specified In Clause 4.3 Of Sec Tion Iv, Which In The Opinion Of The Tenderer Can Contribute To Better Performance / Operation Shall Be Clearl Y Indicated And Quoted Separately As Optional Accessory. The Advantages Should Be Clearly Explained. ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 6 6579Ns07 Optional Non Stock --- No Tpi Agency Inr (G2) Spares (Y) Cost Of Consumables As Per Clause 6.0 Of Section V With Breakup Of Individual Items As Applic Able. ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 7 6579Ns08 Optional Non Stock --- No Tpi Agency Inr (G2) Spares (Y) Cost Of Spares Required For Maintenance Of Machine After Camc Period And The Current Servic E Charges For Each Items Of Work Of Repair Of M&P Beyond The Camc Period As Per Clause 13.5 Of Section V Vide Format Annexure K Of Section Vi ] Consignee Sse/Ws/Goc, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 8 6579Ser2 Essential Non Stock --- Yes Consignee Inr (G2) Services (Y) Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc., ] At (Location) Sse/Ws/Goc, Sr Tamil Nadu 1.00 Numbers 9 6579Ser3 Essential Non Stock --- Yes Consignee Inr (G2) Services (Y) Cost Of Preventive Maintenance Of Cnc Surface Wheel Lathe - Bg During 1St & 2Nd Year Of Warranty Period, Which Starts From The Date Of Commissioning. ] At (Location) Sse/Ws/Goc, Sr Tamil Nadu 1.00 Numbers Group G3-Sse/Gc/Cw/Per Page 3 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 1 659039460018 Basic Non Stock --- Yes Tpi Agency Inr (G3) Machine (Y) Cnc Surface Wheel Lathe As Per Specification Enclosed [ Warranty Period: 24 Months After The Date Of Delivery ] ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers Product Inspection:Stage 1: Raw Material Inspection As Per Tender Schedule Inspection Details (100% Of Po Qty ), Stage 2: Manufacturing And Fabrication Inspection (100% Of Po Qty ) 2 6590Ser7 Amc (Y) Non Stock --- Yes Consignee Inr (G3) Cost Of Comprehensive Annual Maintenance Contract (Camc) Charges After The Warranty As P Er Clause 17 Of Section V. The Tenderers Should Quote Camc Rates For Each Of The Five Years (Which Includes Recalibration Of Master Wheel Set, Please Refer To Cl. 1.2.27 Of Section V). The Camc Prices For Each Year Wil L Be Firm. The Camc Charges Shall Be Separately Payable In Indian Rupees Only. The Camc Charges Would B E Added To The F.O.R. Destination Price Quoted For M&P For The Purpose Of Comparative Evaluation Of Offer. I N Order To Equitably Compare Different Camc Charges Fordifferent Years, The Concept Of Npv (Net Present V Alue) Will Be Used At 10% Rate Of Discounting To Bring The Camc Charges At The Same Footing In The Assessm Ent Of For Destination Price [ Warranty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 1 0 % ] ] At (Location) Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers 3 6590Ns09 Essential Non Stock --- Yes Tpi Agency Inr (G3) Spares (Y) Concomitant Accessories For Cnc Surface Wheel Lathe Machine (Bg) As Listed In Schedule - I Of Bid Document Part Ii, Are To Be Supplied Along With The Machine. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 4 6590Ns10 Essential Non Stock --- Yes Tpi Agency Inr (G3) Spares (Y) Tools Required For The Maintenance Of The Machine Should Be Supplied With The Machine As D Eemed Required By The Supplier As Per Enclosed Format Schedule V Of Bid Document Part Ii ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 5 6590Ns11 Optional Non Stock --- No Tpi Agency Inr (G3) Spares (Y) Cost Of Optional Accessories With Breakup Of Individual Items As Specified In Clause 4.3 Of Sec Tion Iv, Which In The Opinion Of The Tenderer Can Contribute To Better Performance / Operation Shall Be Clearl Y Indicated And Quoted Separately As Optional Accessory. The Advantages Should Be Clearly Explained. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 6 6590Ns12 Optional Non Stock --- No Tpi Agency Inr (G3) Spares (Y) Cost Of Consumables As Per Clause 6.0 Of Section V With Breakup Of Individual Items As Applic Able. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 7 6590Ns13 Optional Non Stock --- No Tpi Agency Inr (G3) Spares (Y) Cost Of Spares Required For Maintenance Of Machine After Camc Period And The Current Servic E Charges For Each Items Of Work Of Repair Of M&P Beyond The Camc Period As Per Clause 13.5 Of Section V Vide Format Annexure K Of Section Vi ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required Page 4 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 8 6590Ser5 Essential Non Stock --- Yes Consignee Inr (G3) Services (Y) Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc., ] At (Location) Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers 9 6590Ser6 Essential Non Stock --- Yes Consignee Inr (G3) Spares (Y) Cost Of Preventive Maintenance Of Cnc Surface Wheel Lathe - Bg During 1St & 2Nd Year Of Warranty Period, Which Starts From The Date Of Commissioning. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 4 Months Of Issue Of Contract, However Delivery Completion : Within 6 Months Thereafter Period Shall Not Exceed No.Of Days As Mentioned As Per Clause 7 "Delivery Schedule Chart" In Section-Iv Of Bid Documents Part Ii. Payment Terms S.No Description Payment Terms 1 As Per Clause 1800 Of Section-Ii Of Bid Documents Part I Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of MisclassifiCation By The Supplier/ Contractor. Standard Governing Conditions S.No Description 1 The Bidder Agrees To Supply The Tendered Stores At The Rates Quoted By Him In Accordance With The Latest Version Of Irs Conditions Of Contract (Attached As " Irs Conditions Of Contract " To This Tender Document For Ready Reference) And Southern Railway Tender Conditions (Attached As "Sr Tender Conditions" To This Tender Document For Ready Reference). 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Supply To Be Strictly As Per SpecifiCations Normal Applicable To Yes Yes Not Allowed Document Uploaded With This Tender. All Bidders 2 As Per "Special Conditions Of Tender" Normal Applicable To Yes Yes Allowed Annexure To Section-I Of Bid Documents All Bidders (Optional) Part I Page 5 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 5. Compliance Conditions Check List S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Have You Attached Documents To Prove Normal Applicable To No No Not Allowed Your Eligibility And Past Performance As All Bidders Per Tender Requirement? 2 Have You Attached CertifiCation Of Local Normal Applicable To No No Not Allowed Content From Statutory Auditor/ Cost All Bidders Accountant? 3 Have You Quoted Warranty Obligations As Normal Applicable To No No Not Allowed Per Tender Requirement? All Bidders 4 Have You Quoted Delivery Period Correctly Normal Applicable To No No Not Allowed And Precisely? All Bidders 5 Have You Submitted All Supporting Normal Applicable To No No Not Allowed Documents Required? All Bidders 6 Have You Read The Security Deposit (Sd) Normal Applicable To No No Not Allowed Condition At Para 10 Of Part A Of "Sr All Bidders Tender Conditions" Attached With This Tender Document And Uploaded Relevant Document For Seeking Exemption From Submission Of Sd? If Not, Are You Ready To Pay Security Deposit? 7 Are You Coming Under Mse Status Given Normal Applicable To No No Not Allowed As Per Guidelines Issued By Railway Board All Bidders For Purchase Preference Vide Letter No. 2010-Rs [G] -363-1 Dt. 05.07.2012 Or Latest. If Yes,Have You Attached Valid Documents (Udyam Registration Certificate) Towards Being Mse? 8 Have You Furnished The Statement Of Normal Applicable To No No Not Allowed Deviations?[Preferably Nil] All Bidders 9 Have You Quoted The Discount If Any In The Normal Applicable To No No Not Allowed Specified Column Only In Ireps? All Bidders 10 Have You Furnished Bank Account Details Normal Applicable To No No Not Allowed Such As Name Of The Bank And Address, All Bidders Account No., Micr, Ifsc Code And Type Of Account To Facilitate Eft Payment? 11 Please Check Our Website Before Normal Applicable To No No Not Allowed Submitting OffEr, Whether Any All Bidders Corrigendum To The Tender Has Been Issued Or Not. 12 Firm To Indicate Make-Model-Brand Normal Applicable To No No Not Allowed Offered, If Any. All Bidders 13 Have You Kept Your OffEr Valid For 120 Normal Applicable To No No Not Allowed Days? All Bidders Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Insurance Charges Should Be Quoted In Normal Applicable To No No Not Allowed Other Charges Column Against The All Bidders Particular Items. No Separate Line Has Been Provided For Insurance Charges. 2 In Case Of Road Delivery, The Date Of Normal Applicable To Yes Yes Not Allowed Delivery At Destination [Consignees End] All Bidders Shall Only Be Treated As Delivery Date Irrespective Of F.O.R. / F.O.T. Condition Mentioned Elsewhere In The Contract / Tender. Page 6 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 3 Tenderers May Note That Their OffEred Normal Applicable To Yes Yes Not Allowed Delivery Schedule Should Clearly Indicate All Bidders The Starting Time, Quarterly Rate Of Supply And ϬNishing Time. For OffErs With Vague Delivery Schedule Like -02 To 12 Months- Or Like -06 To 10 Months-, Delivery Period Shall Be Given As Per The Requirement Best Suited To This Oï¬Ƒce Within The Quoted Range. 4 The Bidder ConfiRms That Rates And Other Normal Applicable To Yes Yes Not Allowed ϬNancial Terms Quoted In Relevant All Bidders Columns Of ϬNancial Bid Will Only Be Ruling Terms For Acceptance, And Such Terms Quoted Anywhere Else Should Be Ignored. 5 Whenever Tender Is Ϭ‚Oated With Purchase Normal Applicable To Yes Yes Not Allowed Restriction From Sources Approved By All Bidders Nominated Authorities And There Exists A Suspected Cartel Situation By Approved Sources Or The Rates Available From Approved Source/Sources Are Adjudged Unreasonably High, Despite Fair EffOrts As Permissible, The Purchaser Reserves The Right To Place Orders On ϬRm(S) Outside The Approved Vendor List, Without Any Restrictions.(Please Refer Para 4.0 Of Part B Of "Sr Tender Conditions" Document Attached To This Tender Document For Further Details.) Page 7 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 6 Hsn Code 8458 Normal Applicable To Yes Yes Not Allowed [A] All The Bidders/Tenderers Should Ensure All Bidders That They Are Gst Compliant And Their Quoted Tax Structure/Rates Are As Per The Gst Law. Firms Must Indicate Its Gst Registration Number Along With Their Offer. [B] In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst/Igst / Utgst/Sgst Act, The Railway Shall Deduct The Applicable Gst From His/Their Bills Under Reverse Charge Mechanism (Rcm) And Deposit The Same To The Concerned Tax Authority. [C] The ϬRm Should Indicate The Tariff Code (Hsn Code) For Claiming Gst For The Tendered Item. [D] The OffEr Shall Be Evaluated Based On The Gst Rate As Quoted By Each Bidder And Same Will Be Used For Determining The Inter-Se Ranking. While Submitting OffEr, It Shall Be The Responsibility Of The Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. [E] It Shall Be The Responsibility Of The Bidders To Quote Correct Hsn Number And Corresponding Gst Rate. The Purchaser Shall Not Be Responsible For Any MisclassifiCation Of Hsn Number Or Incorrect Gst Rate, If Quoted By The Bidder. [F] Wherever, The Successful Bidder Invoices The Goods At Gst Rate Or Hsn Number Which Is DiffErent From That Incorporated In The Purchase Order, Payment Shall Be Made As Per Gst Rate Which Is Lower Of The Gst Rate Incorporated In The Purchase Order Or Billed. [G] Vendor Is Informed That She/He Would Be Required To Adjust Her/His Basic Price To The Extent Required By Higher Tax Bill As Per Invoice To Match The All Inclusive Price As Mentioned In The Purchase Order. [H] Any Amendment To Gst Rate Or Hsn Number In The Contract Shall Be As Per The Contractual Conditions And Statutory Amendments In The Quoted Gst Rate And Hsn Number, Under Svc. 7 Please Refer Para 15.0 Of Part - B Of "Sr Normal Applicable To Yes Yes Not Allowed Tender Conditions" Attached With This All Bidders Tender Document For Details Regarding "Benefits Of Mse As Per Public Procurement Policy". 8 For "Public Procurement (Preference To Normal Applicable To Yes Yes Not Allowed Make In India)" Policy Is Applicble. Please All Bidders Refer Para 16.0 Of Part- B Of "Sr Tender Conditions" Attached To This Tender Document. Page 8 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 9 Bidder Shall Accept The Following Normal Applicable To Yes Yes Allowed Declaration [Land Border Condition] By All Bidders (Optional) Quoting "Yes" Against Conf. Allowed" Or "Complied" Column For Compliance Of Oï¬Ƒce Memorandum Of Department Of Expenditure, Ministry Of Finance Om No. F.No.6/18/2019-Ppd Dated 23.07.2020. If Such CertifiCate Given By A Bidder Whose Bid Is Accepted Is Found To Be False, This Would Be A Ground For Immediate Termination And Further Legal Action In Accordance With Law. "I/We Have Read The Clause Regarding Restrictions On Procurement From A Bidder Of A Country Which Shares A Land Border With India. I/We Certify That This Bidder Is Not From Such A Country Or , If From Such A Country, Has Been Registered With The Competent Authority. I/We Hereby Certify That This Bidder, Fulfills All Requirements In This Regard, And Is Eligible To Be Considered. (Where Applicable, Evidence Of Valid Registration By The Competent Authority Shall Be Attached.) 10 1) Bidders Are Instructed Not To Indulge In Normal Applicable To Yes Yes Not Allowed Any Anti-Competitive Practices. As Per The All Bidders Provisions Of Competition Act,2002, Railways Can Make A Reference To The Competition Commission Of India For Making An Enquiry In Case Of Suspected Anti-Competitive Behavior By The Bidders. 2) Collusive Bidding, Bid Rotation, Bid Suppression, Complementary Bidding, Market Allocation And Sub-Contracting Arrangements Fall Under The Purview Of "Bid Rigging" Which Would Cause Appreciable Adverse EffEct On Competition. 3) Competition Commission Of India Can Impose Heavy Penalties Such As: Penalty Upto 10% Of The Average Turnover For The Last Three Preceding ϬNancial Years Upon Each Of Such Enterprises Which Are Parties To Bid-Rigging And Can Even Order The Parties To Cease And Desist. Page 9 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 11 A) For : Destination. By Road. Normal Applicable To Yes Yes Not Allowed Accordingly, The ϬRms Are Advised To All Bidders Quote On "For Destination Basis By Road" And Offers With Deviations Are Liable To Be Ignored. B) Door Delivery Shall Be Made To The Consignees Along With Delivery Challan Postal Addresses Of The Consignees Is: S.No. Consignee Consignee Code 1. Senior Section Engineer/ C&W/Ipn, Irumpanam C&W Depot, Ernakulam, Kerala-682309 (Consignee Code - 053405) 2. Sse/Wheel Shop/Goc, Central Workshops, Southern Railway, Golden Rock, Trichy - 620 004. Tamil Nadu, India. (Consignee Code-012373) 3. Senior Section Engineer/ Millwright Shop, Office Of The Chief Workshop Manager, Carriage & Wagon Workshop, Perambur, Chennai, Southern Railway (Consignee Code - 010248) Southern Railway Gst No. 32Aaagm0289c1zs (Kerala) 33Aaagm0289c1zq. (Tamilnadu) 12 Failure Consequences: In Case The ϬRm Normal Applicable To Yes Yes Not Allowed Fails To Execute The Contract Within The All Bidders Original Delivery Period, The Purchaser Will Be Entitled To Impose Liquidated Damages For Extension Of Delivery Period. For Any Reason, If The Supplier Fails To Supply Goods And/Or Service As Per The Conditions Of Contract, As Amended From Time To Time, Purchaser Shall Have The Right To Levy Damages From The Supplier For Failing To Comply With The Contractual Conditions, Not By The Way Of Penalty, An Amount Equal To Security Deposit Of The Defaulted Order Amount. These Damages Shall Be Treated As Recoveries Outstanding Against The Vendor And Dealt With Accordingly. 13 Tenderers To Acknowledge Having Read Normal Applicable To Yes Yes Allowed And Also Accept The "Irs Conditions Of All Bidders (Optional) Contract", "Sr Tender Conditions", "Special And Other Conditions" SpecifiEd In This Tender Document/Attached To This Tender Document. 14 Security Deposit (Sd):- Normal Applicable To Yes Yes Not Allowed (I) Security Deposit Shall Be 5 % Of Total All Bidders Value Of Contract And Shall Be Taken From All Vendors For Contract Value Above Rs. 25 Lakh Subject To The Applicable Exemptions. For Details Please Refer 10.0 Part A Of "Sr Tender Conditions" Enclosed To This Tender Document. In Case Of Submission Of Security Deposit In The Form Of Bank Guarantee, Please Refer Annexure 5 Of Part-B Of Southern Railway Tender Conditions (Ii) Security Deposit Will Be Released After Completion Of Warranty Period Of 24 Months And Proof Of Submission Of 10% Bg For Camc To Respective Consignee. Page 10 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 15 A) Free Delivery To Consignee. Supply Of Normal Applicable To Yes Yes Not Allowed Machine Shall Be Made As Per The All Bidders Delivery Schedule. (B) Bill Payment: After Successful Completion Of Purchase Order, ϬRm Has To Submit The Bill On-Line Through Ireps Portal Only For Payment. In This Regard, The Following Documents Have To Be Uploaded Based On The Crn (R-Note) Issued By Railway Invoice, Gst Declaration( I.E. Self Declaration Regarding Aggregate Annual Turnover In A ϬNancial Year, Rnote, Neft Mandatory. Warranty/Guarantee CertifiCate, Rites CertifiCate, Test Report, Dealership CertifiCate (Or) Proof Of Purchase From Authorized Dealer, Calibration CertifiCate, Commissioning Report Whichever Is Applicable. 16 Earnest Money Deposit (Emd) : Normal Applicable To Yes Yes Allowed 1)Emd Shall Be Deposited By All Vendors All Bidders (Optional) For Tenders With Estimated Value Above Rs.25 Lakhs Subject To The Applicable Exemptions. For The Exemptions And Other Details Please Refer Para 2.0 Part A Of Southern Railway Tender Conditions. 2)In Case Of Submission Of Earnest Money Deposit In The Form Of Bank Guarantee, Please Refer Annexure- 6 Of Part - B Of Southern Railway Tender Conditions. 17 All The Tenderers Shall Have To Submit Normal Applicable To Yes Yes Allowed Clause-Wise Compliance Of Terms And All Bidders (Mandatory) Conditions In Bid Documents And Drawings Enclosed Along With This Tender, Spelling Out Deviations, If Any, To Ascertain Technical Suitability. An OffEr, Whose Technical Suitability Cannot Be Ascertained, May Be Liable To Be Ignored. 18 Inter - Se Position Of Offers Would Normal Applicable To Yes Yes Not Allowed Be Determined Based On The Sum Of All Bidders Cost Of The Basic Machine, Cost Of Concomitant Accessories, Cost Of Tools, Cost Of Turnkey Works, Cost Of Preventive And Break Down Maintenance, And The Cost Towards Comprehensive Annual Maintenance Contract For 5 Years (With Npv Factor At Discount Of 10% Per Year) Following Free Comprehensive Warranty For 2 Years. (Excluding Cost Of Optional Accessories, Consumables And Spares). 19 Firm To Upload List Of Spares With Cost Normal Applicable To Yes Yes Allowed Breakup That Will Be Used During All Bidders (Optional) Operation And Camc Period. 20 Firm To Upload List Of Tools Required For Normal Applicable To Yes Yes Allowed Maintenance Of The Machine With Cost All Bidders (Optional) Breakup. 21 Please Enter The Percentage Of Local Normal Applicable To Yes Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The DefiNition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. Page 11 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 22 Procurement Of The Item Is Restricted To Normal Applicable To Yes Yes Allowed Local Suppliers With Minimum Local All Bidders (Optional) Content Of 20% (Class-I Or Class-Ii Local Supplier As DefiNed In Railway Board Letter No.2020/Rs(G)/779/2/Pt.1 Dated 25.09.2020 With Latest Amendments, If Any) Only And The Vendors Who Do Not Qualify To Be "Local Suppliers" (I.E.), "Non- Local Suppliers" With Local Content Less Than 20%) Should Not Quote In The Tender As Their OffErs Shall Not Be Considered For Any Ordering. In Case Any Vendor Who Does Not Qualify To Be A "Local Supplier" For The Tendered Item Participates In The Tender, It Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Vendor. OffEr Of The ϬRm Shall Be Summarily Rejected In Case Of Non-Compliance Of Above Declaration. For More Details, The Tenderer Shall Refer Para 16.0 Of Part B Of Sr Tender Conditions Attached To This Tender Document 23 Bidders Must Quote On ϬRm Price Basis Normal Applicable To Yes Yes Not Allowed Only As Price Is Not Subject To Any All Bidders Variation. OffErs Quoted With Price Variation Clause (Pvc) Will Be Considered Unresponsive And Will Be Summarily Rejected. 24 Ca CertifiCate Clause:- : Tenderers Shall Normal Applicable To Yes Yes Allowed Provide A CertifiCate From The Statutory All Bidders (Optional) Auditor Or Cost Auditor Of The Company Or From A Practicing Cost Accountant /Chartered Account Giving The Percentage Of Local Content. The Bidder Shall Give Self-CertifiCation For Local Content In The Quoted Item (Goods/Works/Services) At The Time Of Tendering. However, At The Time Of Execution Of The Project, For All Contract Above Inr 10 Crore, The Contractor/Supplier Shall Be Required To Give Local Content CertifiCation Duly CertifiEd By Cost/Chartered Accountant In Practice. For Cases Where It Is Not Possible To Provide CertifiCation By Cost/Chartered Accountant At The Time Of Execution Of Project, The Supplier Shall Be Permitted To Provide The CertifiCate For Local Content From Cost/Chartered Accountant After Completion Of The Contract, Within Time Limit Acceptable To The Procuring Entity. In Case The Contractor/ Supplier Does Not Meet The Stipulated Local Content Requirement And The Category Of The Supplier Changes From Class-I To Class- Ii/Non-Local Or From Class-Ii To Non-Local, A Penalty Upto 10% Of The Contract Value May Be Imposed. However, Contract Once Awarded Shall Not Be Terminated On This Account. The Tenderer Shall Refer Para.16.1 Of Part.B Of Sr Tender Conditions Attached To This Tender Document. Page 12 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 25 Preferably Manufacturers Should Normal Applicable To Yes Yes Not Allowed Participate. Participating Traders/Agents All Bidders Must Attach Authorization Letter Issued By The Oem Or Oem Authorized Stockiest Along With Their OffEr. Authorization Letter Should Preferably Be Tender SpecifiC. In Case Of General Authorization Letter, It Must Clearly Indicate The Validity Period/Expiry Date. OffErs With General Authorization Letter Silent On Validity Period/Expiry Date Will Not Be Considered For Placement Of Order And That OffEr Is Liable To Be Ignored. (Please Refer Para 3.4 Of Part B Of "Sr Tender Conditions"). 26 Evaluation Criteria Will Be Groupwise. Normal Applicable To Yes Yes Not Allowed All Bidders 27 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The DefiNition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Railway Is Not Bound To Accept The Lowest Normal Applicable To No No Not Allowed Or Any Tender Or To Assign Any Reason For All Bidders Doing So And Railway Reserves The Right To Accept/Cancel Any Tender In Respect Of The Whole Or Any Portion Of The Items Specified In The Schedule Annexed (Or Tender Schedule) And The Contractor Shall Be Required To Supply The Same At The Rate Quoted. 2 1. For Any Queries Against This Tender, Normal Applicable To No No Not Allowed Please Contact Dy. Cmm/Tr/Sr At All Bidders 9003060774 And Mail Id Dycmmdsl@Sr.Railnet.Gov.In 2. Any Technical ClarifiCation Regarding Drawing/SpecifiCation Can Be Obtained From The Oï¬Ƒce Of The Pcme/Sr/Mas. Dy. Cme/Plg/Hq/Mas Mobile No. 9003060403. Drawing (S) / Specification(S) Can Also Be Obtained From The Above Office After Payment Requisite Cost, If Any. 3 Tenderers May Please Note That Giving Normal Applicable To No No Not Allowed Intimation Regarding The Tender In Open All Bidders Tender Cases Or Giving Limited Tender Enquiry Does Not Guarantee The Suitability Of OffEr For Placement Of Purchase Order. Railway Reserve The Right To Place Purchase Order Subject To FulfiLlment Of Technical/Commercial Eligibility Conditions/Tender Conditions. Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 As Per Clause 9 Of Section-V Of Bid Normal Applicable To No No Not Allowed Documents Part Ii All Bidders Page 13 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 2 A) Inspection By Tpi (Third Party Normal Applicable To No No Not Allowed Inspection Agency). Firm To Indicate All Bidders Complete Works Address Where Inspection Will Be Conducted. The Tenderer Shall Refer Annexure 13 Of "Sr Tender Conditions" For Further Details Regarding Tpi Clause. Please Note That OffErs With Inspection/Visual Inspection By Tpi Against Test CertifiCate/Guarantee CertifiCate / Work Test CertifiCate Is Liable To Be Ignored. For Further Details Regarding Tpi Clause, The Tenderer Shall Refer Annexure 13 Of "Sr Tender Conditions" Attached To This Tender Document. B) Bidder Shall Indicate Place Of Inspection For Pre-Dispatch Inspection Duly Enclosing The Documentary Evidence. Note:- Any Request For Change In Place Of Inspection Shall Only Be Entertained With Documentary Evidence. 3 No. Of Stages Of Inspection: 2; Description Normal Applicable To No No Not Allowed Of Stage-1 Inspection: Raw Material All Bidders Inspection As Per Tender Schedule (As 100% Of Po Qty.), Description Of Stage-2 Inspection: Manufacturing And Fabrication Inspection As Per Tender Schedule (As 100% Of Po Qty.). This Is Excluding Final Product Inspection At Firms Premises As Per Tender Schedule (As 100% Of Po Qty.) 4 Marking : Manufacturer To Mark His Normal Applicable To Yes Yes Not Allowed Name And Date Of Manufacture As Per All Bidders Drawing, Wherever Indicated, Or At A Location Where It May Not Get Obliterated In Service On The Item Being Supplied By Them Against The Purchase Order. Supplies Received Without This Are Liable To Be Rejected By Consignee. 5 /We Agree To Supply The Tendered Stores Normal Applicable To Yes Yes Not Allowed At The Rates Quoted By Me/Us In All Bidders Accordance With The "Irs Conditions Of Contract", "Sr Tender Conditions", Special And Other Conditions SpecifiEd In This Tender Document/ Attached With This Tender Document. 6 No Developmental Order Will Be Placed For Normal Applicable To Yes Yes Not Allowed The Tendered Item All Bidders 7 Post Warranty Camc Will Be Concluded By Normal Applicable To Yes Yes Not Allowed End-User Consignee At Their End After All Bidders Warranty Period, If Required. 8 In Case, ϬRm Is Submitting Security Normal Applicable To Yes Yes Not Allowed Deposit In The Form Bank Guarantee, It Is All Bidders To Be In Favour Of Bill Paying Officer As Mentioned Below. Format For Bank Guarantee Is Available In Uploaded Document Conditions For Electronic Tenders . Contract Will Be Executed By President Of India Acting Through Principal Chief Materials Manager. Signature, Name And Address Of Two Witnesses Is Mandatory. Consignee Bill Paying Officer Sse/C&W/Ipn Sr.Dfm/Tvc Sse/Wbs/Goc Dy.Fa&Cao/W&S/Goc Sse/Cw/Per Fa&Cao/W/Per Technical-Compliances Page 14 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Bidders Must Submit Their Technical Bids Normal Applicable To Yes Yes Allowed As Per Format Annexure A. Tenderers Are All Bidders (Optional) Required To Submit Complete Details Including Values, Write-Up, Drawings, Sketch, Brochure Etc. As Per Requirement SpecifiEd In Respective Clauses Mentioned Therein. In Case Of Incomplete / Sketchy Information, The Technical OffEr Being Incomplete Is Liable To Be Rejected. Tenderers Should Clearly Indicate Compliance. 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration To The 3 Content Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The Offer 5 And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are Fully 6 Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department Of 7 Govt. Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided In The 8 Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time After The 9 Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With The 10 Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 5569076.Pdf Bid Document Part I 2 5605765.Pdf Annexure_E 3 5569082.Pdf Drawing For Consignees At Goc & Ipn - 1 4 5569087.Pdf Drawing For Consignees At Goc & Ipn - 2 5 5569092.Pdf Drawing For Consignees At Goc & Ipn - 3 6 5569094.Pdf Drawing For Consignees At Goc & Ipn - 4 7 5569096.Pdf Drawing For Consignees At Goc & Ipn - 5 8 5569099.Pdf Drawing For Consignees At Goc & Ipn - 6 9 5569209.Pdf Drawing For Consignees At Goc& Ipn - 7 10 5569220.Pdf Drawing For Consignees At Cw/Per - 1 11 5569229.Pdf Drawing For Consignees At Cw/Per - 2 12 5569248.Pdf Drawing For Consignees At Cw/Per - 3 13 5605816.Pdf Sr Tender Conditions 14 5605829.Pdf Irs Conditions 15 5569078.Pdf Bid Document Part Ii 7. Responsiveness S.No. Description Page 15 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 1 Validity Of Offer:-120 Days, No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. I/We Have Carefully Gone Through The Irs Conditions Of Contract, 2025 (Included And Uploaded Along With The Bid Document) Particularly Clause 20 Pertaining To "Code Of Lntegrity: Misdemeanours And Penalties" And The Provisions Regarding Code Of Lntegrity, Obligations For Proactive Disclosures, Misdemeanours, Penalties For Misdemeanours (As Per Attached Document, Annexure-E). I/We Hereby Certify That No Other Concerns Or Aï¬Ƒliates (Such As Having Common Partner/Director/Promoter/Owner/Holding Company Decision Control Etc.) Have Participated In This Tender Which Can Give Rise To A ConflIct Of Interest Or Fall Under 2 Anticompetitive Practices. We Understand That The OffErs Of All Such Sister Concerns Including Ours Are Liable To Be Rejected As Per Relevant Provisions Of Irs Terms And Conditions, And Enclosures. I/ We, Aï¬Ƒrm That We Shall Abide By The Code Of Integrity In General, With SpecifiC Reference To ConflIct Of Interest, Anti Competitive Practices And Obligation To Proactive Disclosures. I/We Understand That We Are Fully Responsible For The Above Declaration And It Shall Not Be The Railways Responsibility To Verify The Same. I/We Are Aware That We Shall Be Liable For All Consequences Of Violation Of Code Of Integrity, If Detected, At Any Stage. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm/Traction ( A N Veeraraghavan ) , Concomitant Accessories For Cnc Surface Wheel Lathe Machine (Bg) As Listed In Schedule - I Of Bid Document Part Ii, Are To Be Supplied Along With The Machine. ] , Tools Required For The Maintenance Of The Machine Should Be Supplied With The Machine As D Eemed Required By The Supplier As Per Enclosed Format Schedule V Of Bid Document Part Ii ] , Cost Of Optional Accessories With Breakup Of Individual Items As Specified In Clause 4.3 Of Sec Tion Iv, Which In The Opinion Of The Tenderer Can Contribute To Better Performance / Operation Shall Be Clearl Y Indicated And Quoted Separately As Optional Accessory. The Advantages Should Be Clearly Explained. ] , Cost Of Consumables As Per Clause 6.0 Of Section V With Breakup Of Individual Items As Applic Able. ] , Cost Of Spares Required For Maintenance Of Machine After Camc Period And The Current Servic E Charges For Each Items Of Work Of Repair Of M&P Beyond The Camc Period As Per Clause 13.5 Of Section V Vide Format Annexure K Of Section Vi ] , Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc., ] At (Location) Sse/Ws/Goc, Sr Tamil Nadu 1.00 Numbers 9 6579Ser3 Essential Non Stock --- Yes Consignee Inr (G2) Services (Y) Cost Of Preventive Maintenance Of Cnc Surface Wheel Lathe - Bg During 1St & 2Nd Year Of Warranty Period, Which Starts From The Date Of Commissioning. ] At (Location) Sse/Ws/Goc, Sr Tamil Nadu 1.00 Numbers Group G3-Sse/Gc/Cw/Per Page 3 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 1 659039460018 Basic Non Stock --- Yes Tpi Agency Inr (G3) Machine (Y) Cnc Surface Wheel Lathe As Per Specification Enclosed [ Warranty Period: 24 Months After The Date Of Delivery ] ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers Product Inspection:Stage 1: Raw Material Inspection As Per Tender Schedule Inspection Details (100% Of Po Qty ), Stage 2: Manufacturing And Fabrication Inspection (100% Of Po Qty ) 2 6590Ser7 Amc (Y) Non Stock --- Yes Consignee Inr (G3) Cost Of Comprehensive Annual Maintenance Contract (Camc) Charges After The Warranty As P Er Clause 17 Of Section V. The Tenderers Should Quote Camc Rates For Each Of The Five Years (Which Includes Recalibration Of Master Wheel Set, Please Refer To Cl. 1.2.27 Of Section V). The Camc Prices For Each Year Wil L Be Firm. The Camc Charges Shall Be Separately Payable In Indian Rupees Only. The Camc Charges Would B E Added To The F.O.R. Destination Price Quoted For M&P For The Purpose Of Comparative Evaluation Of Offer. I N Order To Equitably Compare Different Camc Charges Fordifferent Years, The Concept Of Npv (Net Present V Alue) Will Be Used At 10% Rate Of Discounting To Bring The Camc Charges At The Same Footing In The Assessm Ent Of For Destination Price [ Warranty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 1 0 % ] ] At (Location) Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers 3 6590Ns09 Essential Non Stock --- Yes Tpi Agency Inr (G3) Spares (Y) Concomitant Accessories For Cnc Surface Wheel Lathe Machine (Bg) As Listed In Schedule - I Of Bid Document Part Ii, Are To Be Supplied Along With The Machine. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 4 6590Ns10 Essential Non Stock --- Yes Tpi Agency Inr (G3) Spares (Y) Tools Required For The Maintenance Of The Machine Should Be Supplied With The Machine As D Eemed Required By The Supplier As Per Enclosed Format Schedule V Of Bid Document Part Ii ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 5 6590Ns11 Optional Non Stock --- No Tpi Agency Inr (G3) Spares (Y) Cost Of Optional Accessories With Breakup Of Individual Items As Specified In Clause 4.3 Of Sec Tion Iv, Which In The Opinion Of The Tenderer Can Contribute To Better Performance / Operation Shall Be Clearl Y Indicated And Quoted Separately As Optional Accessory. The Advantages Should Be Clearly Explained. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 6 6590Ns12 Optional Non Stock --- No Tpi Agency Inr (G3) Spares (Y) Cost Of Consumables As Per Clause 6.0 Of Section V With Breakup Of Individual Items As Applic Able. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 7 6590Ns13 Optional Non Stock --- No Tpi Agency Inr (G3) Spares (Y) Cost Of Spares Required For Maintenance Of Machine After Camc Period And The Current Servic E Charges For Each Items Of Work Of Repair Of M&P Beyond The Camc Period As Per Clause 13.5 Of Section V Vide Format Annexure K Of Section Vi ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required Page 4 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 8 6590Ser5 Essential Non Stock --- Yes Consignee Inr (G3) Services (Y) Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc., ] At (Location) Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers 9 6590Ser6 Essential Non Stock --- Yes Consignee Inr (G3) Spares (Y) Cost Of Preventive Maintenance Of Cnc Surface Wheel Lathe - Bg During 1St & 2Nd Year Of Warranty Period, Which Starts From The Date Of Commissioning. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 4 Months Of Issue Of Contract, However Delivery Completion : Within 6 Months Thereafter Period Shall Not Exceed No.Of Days As Mentioned As Per Clause 7 "Delivery Schedule Chart" In Section-Iv Of Bid Documents Part Ii. Payment Terms S.No Description Payment Terms 1 As Per Clause 1800 Of Section-Ii Of Bid Documents Part I Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of MisclassifiCation By The Supplier/ Contractor. Standard Governing Conditions S.No Description 1 The Bidder Agrees To Supply The Tendered Stores At The Rates Quoted By Him In Accordance With The Latest Version Of Irs Conditions Of Contract (Attached As " Irs Conditions Of Contract " To This Tender Document For Ready Reference) And Southern Railway Tender Conditions (Attached As "Sr Tender Conditions" To This Tender Document For Ready Reference). 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Supply To Be Strictly As Per SpecifiCations Normal Applicable To Yes Yes Not Allowed Document Uploaded With This Tender. All Bidders 2 As Per "Special Conditions Of Tender" Normal Applicable To Yes Yes Allowed Annexure To Section-I Of Bid Documents All Bidders (Optional) Part I Page 5 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 5. Compliance Conditions Check List S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Have You Attached Documents To Prove Normal Applicable To No No Not Allowed Your Eligibility And Past Performance As All Bidders Per Tender Requirement? 2 Have You Attached CertifiCation Of Local Normal Applicable To No No Not Allowed Content From Statutory Auditor/ Cost All Bidders Accountant? 3 Have You Quoted Warranty Obligations As Normal Applicable To No No Not Allowed Per Tender Requirement? All Bidders 4 Have You Quoted Delivery Period Correctly Normal Applicable To No No Not Allowed And Precisely? All Bidders 5 Have You Submitted All Supporting Normal Applicable To No No Not Allowed Documents Required? All Bidders 6 Have You Read The Security Deposit (Sd) Normal Applicable To No No Not Allowed Condition At Para 10 Of Part A Of "Sr All Bidders Tender Conditions" Attached With This Tender Document And Uploaded Relevant Document For Seeking Exemption From Submission Of Sd? If Not, Are You Ready To Pay Security Deposit? 7 Are You Coming Under Mse Status Given Normal Applicable To No No Not Allowed As Per Guidelines Issued By Railway Board All Bidders For Purchase Preference Vide Letter No. 2010-Rs [G] -363-1 Dt. 05.07.2012 Or Latest. If Yes,Have You Attached Valid Documents (Udyam Registration Certificate) Towards Being Mse? 8 Have You Furnished The Statement Of Normal Applicable To No No Not Allowed Deviations?[Preferably Nil] All Bidders 9 Have You Quoted The Discount If Any In The Normal Applicable To No No Not Allowed Specified Column Only In Ireps? All Bidders 10 Have You Furnished Bank Account Details Normal Applicable To No No Not Allowed Such As Name Of The Bank And Address, All Bidders Account No., Micr, Ifsc Code And Type Of Account To Facilitate Eft Payment? 11 Please Check Our Website Before Normal Applicable To No No Not Allowed Submitting OffEr, Whether Any All Bidders Corrigendum To The Tender Has Been Issued Or Not. 12 Firm To Indicate Make-Model-Brand Normal Applicable To No No Not Allowed Offered, If Any. All Bidders 13 Have You Kept Your OffEr Valid For 120 Normal Applicable To No No Not Allowed Days? All Bidders Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Insurance Charges Should Be Quoted In Normal Applicable To No No Not Allowed Other Charges Column Against The All Bidders Particular Items. No Separate Line Has Been Provided For Insurance Charges. 2 In Case Of Road Delivery, The Date Of Normal Applicable To Yes Yes Not Allowed Delivery At Destination [Consignees End] All Bidders Shall Only Be Treated As Delivery Date Irrespective Of F.O.R. / F.O.T. Condition Mentioned Elsewhere In The Contract / Tender. Page 6 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 3 Tenderers May Note That Their OffEred Normal Applicable To Yes Yes Not Allowed Delivery Schedule Should Clearly Indicate All Bidders The Starting Time, Quarterly Rate Of Supply And ϬNishing Time. For OffErs With Vague Delivery Schedule Like -02 To 12 Months- Or Like -06 To 10 Months-, Delivery Period Shall Be Given As Per The Requirement Best Suited To This Oï¬Ƒce Within The Quoted Range. 4 The Bidder ConfiRms That Rates And Other Normal Applicable To Yes Yes Not Allowed ϬNancial Terms Quoted In Relevant All Bidders Columns Of ϬNancial Bid Will Only Be Ruling Terms For Acceptance, And Such Terms Quoted Anywhere Else Should Be Ignored. 5 Whenever Tender Is Ϭ‚Oated With Purchase Normal Applicable To Yes Yes Not Allowed Restriction From Sources Approved By All Bidders Nominated Authorities And There Exists A Suspected Cartel Situation By Approved Sources Or The Rates Available From Approved Source/Sources Are Adjudged Unreasonably High, Despite Fair EffOrts As Permissible, The Purchaser Reserves The Right To Place Orders On ϬRm(S) Outside The Approved Vendor List, Without Any Restrictions.(Please Refer Para 4.0 Of Part B Of "Sr Tender Conditions" Document Attached To This Tender Document For Further Details.) Page 7 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 6 Hsn Code 8458 Normal Applicable To Yes Yes Not Allowed [A] All The Bidders/Tenderers Should Ensure All Bidders That They Are Gst Compliant And Their Quoted Tax Structure/Rates Are As Per The Gst Law. Firms Must Indicate Its Gst Registration Number Along With Their Offer. [B] In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst/Igst / Utgst/Sgst Act, The Railway Shall Deduct The Applicable Gst From His/Their Bills Under Reverse Charge Mechanism (Rcm) And Deposit The Same To The Concerned Tax Authority. [C] The ϬRm Should Indicate The Tariff Code (Hsn Code) For Claiming Gst For The Tendered Item. [D] The OffEr Shall Be Evaluated Based On The Gst Rate As Quoted By Each Bidder And Same Will Be Used For Determining The Inter-Se Ranking. While Submitting OffEr, It Shall Be The Responsibility Of The Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. [E] It Shall Be The Responsibility Of The Bidders To Quote Correct Hsn Number And Corresponding Gst Rate. The Purchaser Shall Not Be Responsible For Any MisclassifiCation Of Hsn Number Or Incorrect Gst Rate, If Quoted By The Bidder. [F] Wherever, The Successful Bidder Invoices The Goods At Gst Rate Or Hsn Number Which Is DiffErent From That Incorporated In The Purchase Order, Payment Shall Be Made As Per Gst Rate Which Is Lower Of The Gst Rate Incorporated In The Purchase Order Or Billed. [G] Vendor Is Informed That She/He Would Be Required To Adjust Her/His Basic Price To The Extent Required By Higher Tax Bill As Per Invoice To Match The All Inclusive Price As Mentioned In The Purchase Order. [H] Any Amendment To Gst Rate Or Hsn Number In The Contract Shall Be As Per The Contractual Conditions And Statutory Amendments In The Quoted Gst Rate And Hsn Number, Under Svc. 7 Please Refer Para 15.0 Of Part - B Of "Sr Normal Applicable To Yes Yes Not Allowed Tender Conditions" Attached With This All Bidders Tender Document For Details Regarding "Benefits Of Mse As Per Public Procurement Policy". 8 For "Public Procurement (Preference To Normal Applicable To Yes Yes Not Allowed Make In India)" Policy Is Applicble. Please All Bidders Refer Para 16.0 Of Part- B Of "Sr Tender Conditions" Attached To This Tender Document. Page 8 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 9 Bidder Shall Accept The Following Normal Applicable To Yes Yes Allowed Declaration [Land Border Condition] By All Bidders (Optional) Quoting "Yes" Against Conf. Allowed" Or "Complied" Column For Compliance Of Oï¬Ƒce Memorandum Of Department Of Expenditure, Ministry Of Finance Om No. F.No.6/18/2019-Ppd Dated 23.07.2020. If Such CertifiCate Given By A Bidder Whose Bid Is Accepted Is Found To Be False, This Would Be A Ground For Immediate Termination And Further Legal Action In Accordance With Law. "I/We Have Read The Clause Regarding Restrictions On Procurement From A Bidder Of A Country Which Shares A Land Border With India. I/We Certify That This Bidder Is Not From Such A Country Or , If From Such A Country, Has Been Registered With The Competent Authority. I/We Hereby Certify That This Bidder, Fulfills All Requirements In This Regard, And Is Eligible To Be Considered. (Where Applicable, Evidence Of Valid Registration By The Competent Authority Shall Be Attached.) 10 1) Bidders Are Instructed Not To Indulge In Normal Applicable To Yes Yes Not Allowed Any Anti-Competitive Practices. As Per The All Bidders Provisions Of Competition Act,2002, Railways Can Make A Reference To The Competition Commission Of India For Making An Enquiry In Case Of Suspected Anti-Competitive Behavior By The Bidders. 2) Collusive Bidding, Bid Rotation, Bid Suppression, Complementary Bidding, Market Allocation And Sub-Contracting Arrangements Fall Under The Purview Of "Bid Rigging" Which Would Cause Appreciable Adverse EffEct On Competition. 3) Competition Commission Of India Can Impose Heavy Penalties Such As: Penalty Upto 10% Of The Average Turnover For The Last Three Preceding ϬNancial Years Upon Each Of Such Enterprises Which Are Parties To Bid-Rigging And Can Even Order The Parties To Cease And Desist. Page 9 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 11 A) For : Destination. By Road. Normal Applicable To Yes Yes Not Allowed Accordingly, The ϬRms Are Advised To All Bidders Quote On "For Destination Basis By Road" And Offers With Deviations Are Liable To Be Ignored. B) Door Delivery Shall Be Made To The Consignees Along With Delivery Challan Postal Addresses Of The Consignees Is: S.No. Consignee Consignee Code 1. Senior Section Engineer/ C&W/Ipn, Irumpanam C&W Depot, Ernakulam, Kerala-682309 (Consignee Code - 053405) 2. Sse/Wheel Shop/Goc, Central Workshops, Southern Railway, Golden Rock, Trichy - 620 004. Tamil Nadu, India. (Consignee Code-012373) 3. Senior Section Engineer/ Millwright Shop, Office Of The Chief Workshop Manager, Carriage & Wagon Workshop, Perambur, Chennai, Southern Railway (Consignee Code - 010248) Southern Railway Gst No. 32Aaagm0289c1zs (Kerala) 33Aaagm0289c1zq. (Tamilnadu) 12 Failure Consequences: In Case The ϬRm Normal Applicable To Yes Yes Not Allowed Fails To Execute The Contract Within The All Bidders Original Delivery Period, The Purchaser Will Be Entitled To Impose Liquidated Damages For Extension Of Delivery Period. For Any Reason, If The Supplier Fails To Supply Goods And/Or Service As Per The Conditions Of Contract, As Amended From Time To Time, Purchaser Shall Have The Right To Levy Damages From The Supplier For Failing To Comply With The Contractual Conditions, Not By The Way Of Penalty, An Amount Equal To Security Deposit Of The Defaulted Order Amount. These Damages Shall Be Treated As Recoveries Outstanding Against The Vendor And Dealt With Accordingly. 13 Tenderers To Acknowledge Having Read Normal Applicable To Yes Yes Allowed And Also Accept The "Irs Conditions Of All Bidders (Optional) Contract", "Sr Tender Conditions", "Special And Other Conditions" SpecifiEd In This Tender Document/Attached To This Tender Document. 14 Security Deposit (Sd):- Normal Applicable To Yes Yes Not Allowed (I) Security Deposit Shall Be 5 % Of Total All Bidders Value Of Contract And Shall Be Taken From All Vendors For Contract Value Above Rs. 25 Lakh Subject To The Applicable Exemptions. For Details Please Refer 10.0 Part A Of "Sr Tender Conditions" Enclosed To This Tender Document. In Case Of Submission Of Security Deposit In The Form Of Bank Guarantee, Please Refer Annexure 5 Of Part-B Of Southern Railway Tender Conditions (Ii) Security Deposit Will Be Released After Completion Of Warranty Period Of 24 Months And Proof Of Submission Of 10% Bg For Camc To Respective Consignee. Page 10 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 15 A) Free Delivery To Consignee. Supply Of Normal Applicable To Yes Yes Not Allowed Machine Shall Be Made As Per The All Bidders Delivery Schedule. (B) Bill Payment: After Successful Completion Of Purchase Order, ϬRm Has To Submit The Bill On-Line Through Ireps Portal Only For Payment. In This Regard, The Following Documents Have To Be Uploaded Based On The Crn (R-Note) Issued By Railway Invoice, Gst Declaration( I.E. Self Declaration Regarding Aggregate Annual Turnover In A ϬNancial Year, Rnote, Neft Mandatory. Warranty/Guarantee CertifiCate, Rites CertifiCate, Test Report, Dealership CertifiCate (Or) Proof Of Purchase From Authorized Dealer, Calibration CertifiCate, Commissioning Report Whichever Is Applicable. 16 Earnest Money Deposit (Emd) : Normal Applicable To Yes Yes Allowed 1)Emd Shall Be Deposited By All Vendors All Bidders (Optional) For Tenders With Estimated Value Above Rs.25 Lakhs Subject To The Applicable Exemptions. For The Exemptions And Other Details Please Refer Para 2.0 Part A Of Southern Railway Tender Conditions. 2)In Case Of Submission Of Earnest Money Deposit In The Form Of Bank Guarantee, Please Refer Annexure- 6 Of Part - B Of Southern Railway Tender Conditions. 17 All The Tenderers Shall Have To Submit Normal Applicable To Yes Yes Allowed Clause-Wise Compliance Of Terms And All Bidders (Mandatory) Conditions In Bid Documents And Drawings Enclosed Along With This Tender, Spelling Out Deviations, If Any, To Ascertain Technical Suitability. An OffEr, Whose Technical Suitability Cannot Be Ascertained, May Be Liable To Be Ignored. 18 Inter - Se Position Of Offers Would Normal Applicable To Yes Yes Not Allowed Be Determined Based On The Sum Of All Bidders Cost Of The Basic Machine, Cost Of Concomitant Accessories, Cost Of Tools, Cost Of Turnkey Works, Cost Of Preventive And Break Down Maintenance, And The Cost Towards Comprehensive Annual Maintenance Contract For 5 Years (With Npv Factor At Discount Of 10% Per Year) Following Free Comprehensive Warranty For 2 Years. (Excluding Cost Of Optional Accessories, Consumables And Spares). 19 Firm To Upload List Of Spares With Cost Normal Applicable To Yes Yes Allowed Breakup That Will Be Used During All Bidders (Optional) Operation And Camc Period. 20 Firm To Upload List Of Tools Required For Normal Applicable To Yes Yes Allowed Maintenance Of The Machine With Cost All Bidders (Optional) Breakup. 21 Please Enter The Percentage Of Local Normal Applicable To Yes Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The DefiNition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. Page 11 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 22 Procurement Of The Item Is Restricted To Normal Applicable To Yes Yes Allowed Local Suppliers With Minimum Local All Bidders (Optional) Content Of 20% (Class-I Or Class-Ii Local Supplier As DefiNed In Railway Board Letter No.2020/Rs(G)/779/2/Pt.1 Dated 25.09.2020 With Latest Amendments, If Any) Only And The Vendors Who Do Not Qualify To Be "Local Suppliers" (I.E.), "Non- Local Suppliers" With Local Content Less Than 20%) Should Not Quote In The Tender As Their OffErs Shall Not Be Considered For Any Ordering. In Case Any Vendor Who Does Not Qualify To Be A "Local Supplier" For The Tendered Item Participates In The Tender, It Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Vendor. OffEr Of The ϬRm Shall Be Summarily Rejected In Case Of Non-Compliance Of Above Declaration. For More Details, The Tenderer Shall Refer Para 16.0 Of Part B Of Sr Tender Conditions Attached To This Tender Document 23 Bidders Must Quote On ϬRm Price Basis Normal Applicable To Yes Yes Not Allowed Only As Price Is Not Subject To Any All Bidders Variation. OffErs Quoted With Price Variation Clause (Pvc) Will Be Considered Unresponsive And Will Be Summarily Rejected. 24 Ca CertifiCate Clause:- : Tenderers Shall Normal Applicable To Yes Yes Allowed Provide A CertifiCate From The Statutory All Bidders (Optional) Auditor Or Cost Auditor Of The Company Or From A Practicing Cost Accountant /Chartered Account Giving The Percentage Of Local Content. The Bidder Shall Give Self-CertifiCation For Local Content In The Quoted Item (Goods/Works/Services) At The Time Of Tendering. However, At The Time Of Execution Of The Project, For All Contract Above Inr 10 Crore, The Contractor/Supplier Shall Be Required To Give Local Content CertifiCation Duly CertifiEd By Cost/Chartered Accountant In Practice. For Cases Where It Is Not Possible To Provide CertifiCation By Cost/Chartered Accountant At The Time Of Execution Of Project, The Supplier Shall Be Permitted To Provide The CertifiCate For Local Content From Cost/Chartered Accountant After Completion Of The Contract, Within Time Limit Acceptable To The Procuring Entity. In Case The Contractor/ Supplier Does Not Meet The Stipulated Local Content Requirement And The Category Of The Supplier Changes From Class-I To Class- Ii/Non-Local Or From Class-Ii To Non-Local, A Penalty Upto 10% Of The Contract Value May Be Imposed. However, Contract Once Awarded Shall Not Be Terminated On This Account. The Tenderer Shall Refer Para.16.1 Of Part.B Of Sr Tender Conditions Attached To This Tender Document. Page 12 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 25 Preferably Manufacturers Should Normal Applicable To Yes Yes Not Allowed Participate. Participating Traders/Agents All Bidders Must Attach Authorization Letter Issued By The Oem Or Oem Authorized Stockiest Along With Their OffEr. Authorization Letter Should Preferably Be Tender SpecifiC. In Case Of General Authorization Letter, It Must Clearly Indicate The Validity Period/Expiry Date. OffErs With General Authorization Letter Silent On Validity Period/Expiry Date Will Not Be Considered For Placement Of Order And That OffEr Is Liable To Be Ignored. (Please Refer Para 3.4 Of Part B Of "Sr Tender Conditions"). 26 Evaluation Criteria Will Be Groupwise. Normal Applicable To Yes Yes Not Allowed All Bidders 27 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The DefiNition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Railway Is Not Bound To Accept The Lowest Normal Applicable To No No Not Allowed Or Any Tender Or To Assign Any Reason For All Bidders Doing So And Railway Reserves The Right To Accept/Cancel Any Tender In Respect Of The Whole Or Any Portion Of The Items Specified In The Schedule Annexed (Or Tender Schedule) And The Contractor Shall Be Required To Supply The Same At The Rate Quoted. 2 1. For Any Queries Against This Tender, Normal Applicable To No No Not Allowed Please Contact Dy. Cmm/Tr/Sr At All Bidders 9003060774 And Mail Id Dycmmdsl@Sr.Railnet.Gov.In 2. Any Technical ClarifiCation Regarding Drawing/SpecifiCation Can Be Obtained From The Oï¬Ƒce Of The Pcme/Sr/Mas. Dy. Cme/Plg/Hq/Mas Mobile No. 9003060403. Drawing (S) / Specification(S) Can Also Be Obtained From The Above Office After Payment Requisite Cost, If Any. 3 Tenderers May Please Note That Giving Normal Applicable To No No Not Allowed Intimation Regarding The Tender In Open All Bidders Tender Cases Or Giving Limited Tender Enquiry Does Not Guarantee The Suitability Of OffEr For Placement Of Purchase Order. Railway Reserve The Right To Place Purchase Order Subject To FulfiLlment Of Technical/Commercial Eligibility Conditions/Tender Conditions. Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 As Per Clause 9 Of Section-V Of Bid Normal Applicable To No No Not Allowed Documents Part Ii All Bidders Page 13 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 2 A) Inspection By Tpi (Third Party Normal Applicable To No No Not Allowed Inspection Agency). Firm To Indicate All Bidders Complete Works Address Where Inspection Will Be Conducted. The Tenderer Shall Refer Annexure 13 Of "Sr Tender Conditions" For Further Details Regarding Tpi Clause. Please Note That OffErs With Inspection/Visual Inspection By Tpi Against Test CertifiCate/Guarantee CertifiCate / Work Test CertifiCate Is Liable To Be Ignored. For Further Details Regarding Tpi Clause, The Tenderer Shall Refer Annexure 13 Of "Sr Tender Conditions" Attached To This Tender Document. B) Bidder Shall Indicate Place Of Inspection For Pre-Dispatch Inspection Duly Enclosing The Documentary Evidence. Note:- Any Request For Change In Place Of Inspection Shall Only Be Entertained With Documentary Evidence. 3 No. Of Stages Of Inspection: 2; Description Normal Applicable To No No Not Allowed Of Stage-1 Inspection: Raw Material All Bidders Inspection As Per Tender Schedule (As 100% Of Po Qty.), Description Of Stage-2 Inspection: Manufacturing And Fabrication Inspection As Per Tender Schedule (As 100% Of Po Qty.). This Is Excluding Final Product Inspection At Firms Premises As Per Tender Schedule (As 100% Of Po Qty.) 4 Marking : Manufacturer To Mark His Normal Applicable To Yes Yes Not Allowed Name And Date Of Manufacture As Per All Bidders Drawing, Wherever Indicated, Or At A Location Where It May Not Get Obliterated In Service On The Item Being Supplied By Them Against The Purchase Order. Supplies Received Without This Are Liable To Be Rejected By Consignee. 5 /We Agree To Supply The Tendered Stores Normal Applicable To Yes Yes Not Allowed At The Rates Quoted By Me/Us In All Bidders Accordance With The "Irs Conditions Of Contract", "Sr Tender Conditions", Special And Other Conditions SpecifiEd In This Tender Document/ Attached With This Tender Document. 6 No Developmental Order Will Be Placed For Normal Applicable To Yes Yes Not Allowed The Tendered Item All Bidders 7 Post Warranty Camc Will Be Concluded By Normal Applicable To Yes Yes Not Allowed End-User Consignee At Their End After All Bidders Warranty Period, If Required. 8 In Case, ϬRm Is Submitting Security Normal Applicable To Yes Yes Not Allowed Deposit In The Form Bank Guarantee, It Is All Bidders To Be In Favour Of Bill Paying Officer As Mentioned Below. Format For Bank Guarantee Is Available In Uploaded Document Conditions For Electronic Tenders . Contract Will Be Executed By President Of India Acting Through Principal Chief Materials Manager. Signature, Name And Address Of Two Witnesses Is Mandatory. Consignee Bill Paying Officer Sse/C&W/Ipn Sr.Dfm/Tvc Sse/Wbs/Goc Dy.Fa&Cao/W&S/Goc Sse/Cw/Per Fa&Cao/W/Per Technical-Compliances Page 14 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Bidders Must Submit Their Technical Bids Normal Applicable To Yes Yes Allowed As Per Format Annexure A. Tenderers Are All Bidders (Optional) Required To Submit Complete Details Including Values, Write-Up, Drawings, Sketch, Brochure Etc. As Per Requirement SpecifiEd In Respective Clauses Mentioned Therein. In Case Of Incomplete / Sketchy Information, The Technical OffEr Being Incomplete Is Liable To Be Rejected. Tenderers Should Clearly Indicate Compliance. 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration To The 3 Content Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The Offer 5 And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are Fully 6 Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department Of 7 Govt. Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided In The 8 Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time After The 9 Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With The 10 Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 5569076.Pdf Bid Document Part I 2 5605765.Pdf Annexure_E 3 5569082.Pdf Drawing For Consignees At Goc & Ipn - 1 4 5569087.Pdf Drawing For Consignees At Goc & Ipn - 2 5 5569092.Pdf Drawing For Consignees At Goc & Ipn - 3 6 5569094.Pdf Drawing For Consignees At Goc & Ipn - 4 7 5569096.Pdf Drawing For Consignees At Goc & Ipn - 5 8 5569099.Pdf Drawing For Consignees At Goc & Ipn - 6 9 5569209.Pdf Drawing For Consignees At Goc& Ipn - 7 10 5569220.Pdf Drawing For Consignees At Cw/Per - 1 11 5569229.Pdf Drawing For Consignees At Cw/Per - 2 12 5569248.Pdf Drawing For Consignees At Cw/Per - 3 13 5605816.Pdf Sr Tender Conditions 14 5605829.Pdf Irs Conditions 15 5569078.Pdf Bid Document Part Ii 7. Responsiveness S.No. Description Page 15 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 1 Validity Of Offer:-120 Days, No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. I/We Have Carefully Gone Through The Irs Conditions Of Contract, 2025 (Included And Uploaded Along With The Bid Document) Particularly Clause 20 Pertaining To "Code Of Lntegrity: Misdemeanours And Penalties" And The Provisions Regarding Code Of Lntegrity, Obligations For Proactive Disclosures, Misdemeanours, Penalties For Misdemeanours (As Per Attached Document, Annexure-E). I/We Hereby Certify That No Other Concerns Or Aï¬Ƒliates (Such As Having Common Partner/Director/Promoter/Owner/Holding Company Decision Control Etc.) Have Participated In This Tender Which Can Give Rise To A ConflIct Of Interest Or Fall Under 2 Anticompetitive Practices. We Understand That The OffErs Of All Such Sister Concerns Including Ours Are Liable To Be Rejected As Per Relevant Provisions Of Irs Terms And Conditions, And Enclosures. I/ We, Aï¬Ƒrm That We Shall Abide By The Code Of Integrity In General, With SpecifiC Reference To ConflIct Of Interest, Anti Competitive Practices And Obligation To Proactive Disclosures. I/We Understand That We Are Fully Responsible For The Above Declaration And It Shall Not Be The Railways Responsibility To Verify The Same. I/We Are Aware That We Shall Be Liable For All Consequences Of Violation Of Code Of Integrity, If Detected, At Any Stage. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm/Traction ( A N Veeraraghavan ) , Cost Of Preventive Maintenance Of Cnc Surface Wheel Lathe - Bg During 1St & 2Nd Year Of Warranty Period, Which Starts From The Date Of Commissioning. ] At (Location) Sse/Ws/Goc, Sr Tamil Nadu 1.00 Numbers Group G3-Sse/Gc/Cw/Per Page 3 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly , Cnc Surface Wheel Lathe As Per Specification Enclosed [ Warranty Period: 24 Months After The Date Of Delivery ] ] , Cost Of Comprehensive Annual Maintenance Contract (Camc) Charges After The Warranty As P Er Clause 17 Of Section V. The Tenderers Should Quote Camc Rates For Each Of The Five Years (Which Includes Recalibration Of Master Wheel Set, Please Refer To Cl. 1.2.27 Of Section V). The Camc Prices For Each Year Wil L Be Firm. The Camc Charges Shall Be Separately Payable In Indian Rupees Only. The Camc Charges Would B E Added To The F.O.R. Destination Price Quoted For M&P For The Purpose Of Comparative Evaluation Of Offer. I N Order To Equitably Compare Different Camc Charges Fordifferent Years, The Concept Of Npv (Net Present V Alue) Will Be Used At 10% Rate Of Discounting To Bring The Camc Charges At The Same Footing In The Assessm Ent Of For Destination Price [ Warranty Period: 2 Years, Amc Period: 5 Years, Rate Of Discounting: 1 0 % ] ] At (Location) Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers 3 6590Ns09 Essential Non Stock --- Yes Tpi Agency Inr (G3) Spares (Y) Concomitant Accessories For Cnc Surface Wheel Lathe Machine (Bg) As Listed In Schedule - I Of Bid Document Part Ii, Are To Be Supplied Along With The Machine. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 4 6590Ns10 Essential Non Stock --- Yes Tpi Agency Inr (G3) Spares (Y) Tools Required For The Maintenance Of The Machine Should Be Supplied With The Machine As D Eemed Required By The Supplier As Per Enclosed Format Schedule V Of Bid Document Part Ii ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 5 6590Ns11 Optional Non Stock --- No Tpi Agency Inr (G3) Spares (Y) Cost Of Optional Accessories With Breakup Of Individual Items As Specified In Clause 4.3 Of Sec Tion Iv, Which In The Opinion Of The Tenderer Can Contribute To Better Performance / Operation Shall Be Clearl Y Indicated And Quoted Separately As Optional Accessory. The Advantages Should Be Clearly Explained. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 6 6590Ns12 Optional Non Stock --- No Tpi Agency Inr (G3) Spares (Y) Cost Of Consumables As Per Clause 6.0 Of Section V With Breakup Of Individual Items As Applic Able. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required 7 6590Ns13 Optional Non Stock --- No Tpi Agency Inr (G3) Spares (Y) Cost Of Spares Required For Maintenance Of Machine After Camc Period And The Current Servic E Charges For Each Items Of Work Of Repair Of M&P Beyond The Camc Period As Per Clause 13.5 Of Section V Vide Format Annexure K Of Section Vi ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Set Inspection Details Stage Inspection Not Required Page 4 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 8 6590Ser5 Essential Non Stock --- Yes Consignee Inr (G3) Services (Y) Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc., ] At (Location) Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers 9 6590Ser6 Essential Non Stock --- Yes Consignee Inr (G3) Spares (Y) Cost Of Preventive Maintenance Of Cnc Surface Wheel Lathe - Bg During 1St & 2Nd Year Of Warranty Period, Which Starts From The Date Of Commissioning. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 4 Months Of Issue Of Contract, However Delivery Completion : Within 6 Months Thereafter Period Shall Not Exceed No.Of Days As Mentioned As Per Clause 7 "Delivery Schedule Chart" In Section-Iv Of Bid Documents Part Ii. Payment Terms S.No Description Payment Terms 1 As Per Clause 1800 Of Section-Ii Of Bid Documents Part I Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of MisclassifiCation By The Supplier/ Contractor. Standard Governing Conditions S.No Description 1 The Bidder Agrees To Supply The Tendered Stores At The Rates Quoted By Him In Accordance With The Latest Version Of Irs Conditions Of Contract (Attached As " Irs Conditions Of Contract " To This Tender Document For Ready Reference) And Southern Railway Tender Conditions (Attached As "Sr Tender Conditions" To This Tender Document For Ready Reference). 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Supply To Be Strictly As Per SpecifiCations Normal Applicable To Yes Yes Not Allowed Document Uploaded With This Tender. All Bidders 2 As Per "Special Conditions Of Tender" Normal Applicable To Yes Yes Allowed Annexure To Section-I Of Bid Documents All Bidders (Optional) Part I Page 5 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 5. Compliance Conditions Check List S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Have You Attached Documents To Prove Normal Applicable To No No Not Allowed Your Eligibility And Past Performance As All Bidders Per Tender Requirement? 2 Have You Attached CertifiCation Of Local Normal Applicable To No No Not Allowed Content From Statutory Auditor/ Cost All Bidders Accountant? 3 Have You Quoted Warranty Obligations As Normal Applicable To No No Not Allowed Per Tender Requirement? All Bidders 4 Have You Quoted Delivery Period Correctly Normal Applicable To No No Not Allowed And Precisely? All Bidders 5 Have You Submitted All Supporting Normal Applicable To No No Not Allowed Documents Required? All Bidders 6 Have You Read The Security Deposit (Sd) Normal Applicable To No No Not Allowed Condition At Para 10 Of Part A Of "Sr All Bidders Tender Conditions" Attached With This Tender Document And Uploaded Relevant Document For Seeking Exemption From Submission Of Sd? If Not, Are You Ready To Pay Security Deposit? 7 Are You Coming Under Mse Status Given Normal Applicable To No No Not Allowed As Per Guidelines Issued By Railway Board All Bidders For Purchase Preference Vide Letter No. 2010-Rs [G] -363-1 Dt. 05.07.2012 Or Latest. If Yes,Have You Attached Valid Documents (Udyam Registration Certificate) Towards Being Mse? 8 Have You Furnished The Statement Of Normal Applicable To No No Not Allowed Deviations?[Preferably Nil] All Bidders 9 Have You Quoted The Discount If Any In The Normal Applicable To No No Not Allowed Specified Column Only In Ireps? All Bidders 10 Have You Furnished Bank Account Details Normal Applicable To No No Not Allowed Such As Name Of The Bank And Address, All Bidders Account No., Micr, Ifsc Code And Type Of Account To Facilitate Eft Payment? 11 Please Check Our Website Before Normal Applicable To No No Not Allowed Submitting OffEr, Whether Any All Bidders Corrigendum To The Tender Has Been Issued Or Not. 12 Firm To Indicate Make-Model-Brand Normal Applicable To No No Not Allowed Offered, If Any. All Bidders 13 Have You Kept Your OffEr Valid For 120 Normal Applicable To No No Not Allowed Days? All Bidders Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Insurance Charges Should Be Quoted In Normal Applicable To No No Not Allowed Other Charges Column Against The All Bidders Particular Items. No Separate Line Has Been Provided For Insurance Charges. 2 In Case Of Road Delivery, The Date Of Normal Applicable To Yes Yes Not Allowed Delivery At Destination [Consignees End] All Bidders Shall Only Be Treated As Delivery Date Irrespective Of F.O.R. / F.O.T. Condition Mentioned Elsewhere In The Contract / Tender. Page 6 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 3 Tenderers May Note That Their OffEred Normal Applicable To Yes Yes Not Allowed Delivery Schedule Should Clearly Indicate All Bidders The Starting Time, Quarterly Rate Of Supply And ϬNishing Time. For OffErs With Vague Delivery Schedule Like -02 To 12 Months- Or Like -06 To 10 Months-, Delivery Period Shall Be Given As Per The Requirement Best Suited To This Oï¬Ƒce Within The Quoted Range. 4 The Bidder ConfiRms That Rates And Other Normal Applicable To Yes Yes Not Allowed ϬNancial Terms Quoted In Relevant All Bidders Columns Of ϬNancial Bid Will Only Be Ruling Terms For Acceptance, And Such Terms Quoted Anywhere Else Should Be Ignored. 5 Whenever Tender Is Ϭ‚Oated With Purchase Normal Applicable To Yes Yes Not Allowed Restriction From Sources Approved By All Bidders Nominated Authorities And There Exists A Suspected Cartel Situation By Approved Sources Or The Rates Available From Approved Source/Sources Are Adjudged Unreasonably High, Despite Fair EffOrts As Permissible, The Purchaser Reserves The Right To Place Orders On ϬRm(S) Outside The Approved Vendor List, Without Any Restrictions.(Please Refer Para 4.0 Of Part B Of "Sr Tender Conditions" Document Attached To This Tender Document For Further Details.) Page 7 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 6 Hsn Code 8458 Normal Applicable To Yes Yes Not Allowed [A] All The Bidders/Tenderers Should Ensure All Bidders That They Are Gst Compliant And Their Quoted Tax Structure/Rates Are As Per The Gst Law. Firms Must Indicate Its Gst Registration Number Along With Their Offer. [B] In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst/Igst / Utgst/Sgst Act, The Railway Shall Deduct The Applicable Gst From His/Their Bills Under Reverse Charge Mechanism (Rcm) And Deposit The Same To The Concerned Tax Authority. [C] The ϬRm Should Indicate The Tariff Code (Hsn Code) For Claiming Gst For The Tendered Item. [D] The OffEr Shall Be Evaluated Based On The Gst Rate As Quoted By Each Bidder And Same Will Be Used For Determining The Inter-Se Ranking. While Submitting OffEr, It Shall Be The Responsibility Of The Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. [E] It Shall Be The Responsibility Of The Bidders To Quote Correct Hsn Number And Corresponding Gst Rate. The Purchaser Shall Not Be Responsible For Any MisclassifiCation Of Hsn Number Or Incorrect Gst Rate, If Quoted By The Bidder. [F] Wherever, The Successful Bidder Invoices The Goods At Gst Rate Or Hsn Number Which Is DiffErent From That Incorporated In The Purchase Order, Payment Shall Be Made As Per Gst Rate Which Is Lower Of The Gst Rate Incorporated In The Purchase Order Or Billed. [G] Vendor Is Informed That She/He Would Be Required To Adjust Her/His Basic Price To The Extent Required By Higher Tax Bill As Per Invoice To Match The All Inclusive Price As Mentioned In The Purchase Order. [H] Any Amendment To Gst Rate Or Hsn Number In The Contract Shall Be As Per The Contractual Conditions And Statutory Amendments In The Quoted Gst Rate And Hsn Number, Under Svc. 7 Please Refer Para 15.0 Of Part - B Of "Sr Normal Applicable To Yes Yes Not Allowed Tender Conditions" Attached With This All Bidders Tender Document For Details Regarding "Benefits Of Mse As Per Public Procurement Policy". 8 For "Public Procurement (Preference To Normal Applicable To Yes Yes Not Allowed Make In India)" Policy Is Applicble. Please All Bidders Refer Para 16.0 Of Part- B Of "Sr Tender Conditions" Attached To This Tender Document. Page 8 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 9 Bidder Shall Accept The Following Normal Applicable To Yes Yes Allowed Declaration [Land Border Condition] By All Bidders (Optional) Quoting "Yes" Against Conf. Allowed" Or "Complied" Column For Compliance Of Oï¬Ƒce Memorandum Of Department Of Expenditure, Ministry Of Finance Om No. F.No.6/18/2019-Ppd Dated 23.07.2020. If Such CertifiCate Given By A Bidder Whose Bid Is Accepted Is Found To Be False, This Would Be A Ground For Immediate Termination And Further Legal Action In Accordance With Law. "I/We Have Read The Clause Regarding Restrictions On Procurement From A Bidder Of A Country Which Shares A Land Border With India. I/We Certify That This Bidder Is Not From Such A Country Or , If From Such A Country, Has Been Registered With The Competent Authority. I/We Hereby Certify That This Bidder, Fulfills All Requirements In This Regard, And Is Eligible To Be Considered. (Where Applicable, Evidence Of Valid Registration By The Competent Authority Shall Be Attached.) 10 1) Bidders Are Instructed Not To Indulge In Normal Applicable To Yes Yes Not Allowed Any Anti-Competitive Practices. As Per The All Bidders Provisions Of Competition Act,2002, Railways Can Make A Reference To The Competition Commission Of India For Making An Enquiry In Case Of Suspected Anti-Competitive Behavior By The Bidders. 2) Collusive Bidding, Bid Rotation, Bid Suppression, Complementary Bidding, Market Allocation And Sub-Contracting Arrangements Fall Under The Purview Of "Bid Rigging" Which Would Cause Appreciable Adverse EffEct On Competition. 3) Competition Commission Of India Can Impose Heavy Penalties Such As: Penalty Upto 10% Of The Average Turnover For The Last Three Preceding ϬNancial Years Upon Each Of Such Enterprises Which Are Parties To Bid-Rigging And Can Even Order The Parties To Cease And Desist. Page 9 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 11 A) For : Destination. By Road. Normal Applicable To Yes Yes Not Allowed Accordingly, The ϬRms Are Advised To All Bidders Quote On "For Destination Basis By Road" And Offers With Deviations Are Liable To Be Ignored. B) Door Delivery Shall Be Made To The Consignees Along With Delivery Challan Postal Addresses Of The Consignees Is: S.No. Consignee Consignee Code 1. Senior Section Engineer/ C&W/Ipn, Irumpanam C&W Depot, Ernakulam, Kerala-682309 (Consignee Code - 053405) 2. Sse/Wheel Shop/Goc, Central Workshops, Southern Railway, Golden Rock, Trichy - 620 004. Tamil Nadu, India. (Consignee Code-012373) 3. Senior Section Engineer/ Millwright Shop, Office Of The Chief Workshop Manager, Carriage & Wagon Workshop, Perambur, Chennai, Southern Railway (Consignee Code - 010248) Southern Railway Gst No. 32Aaagm0289c1zs (Kerala) 33Aaagm0289c1zq. (Tamilnadu) 12 Failure Consequences: In Case The ϬRm Normal Applicable To Yes Yes Not Allowed Fails To Execute The Contract Within The All Bidders Original Delivery Period, The Purchaser Will Be Entitled To Impose Liquidated Damages For Extension Of Delivery Period. For Any Reason, If The Supplier Fails To Supply Goods And/Or Service As Per The Conditions Of Contract, As Amended From Time To Time, Purchaser Shall Have The Right To Levy Damages From The Supplier For Failing To Comply With The Contractual Conditions, Not By The Way Of Penalty, An Amount Equal To Security Deposit Of The Defaulted Order Amount. These Damages Shall Be Treated As Recoveries Outstanding Against The Vendor And Dealt With Accordingly. 13 Tenderers To Acknowledge Having Read Normal Applicable To Yes Yes Allowed And Also Accept The "Irs Conditions Of All Bidders (Optional) Contract", "Sr Tender Conditions", "Special And Other Conditions" SpecifiEd In This Tender Document/Attached To This Tender Document. 14 Security Deposit (Sd):- Normal Applicable To Yes Yes Not Allowed (I) Security Deposit Shall Be 5 % Of Total All Bidders Value Of Contract And Shall Be Taken From All Vendors For Contract Value Above Rs. 25 Lakh Subject To The Applicable Exemptions. For Details Please Refer 10.0 Part A Of "Sr Tender Conditions" Enclosed To This Tender Document. In Case Of Submission Of Security Deposit In The Form Of Bank Guarantee, Please Refer Annexure 5 Of Part-B Of Southern Railway Tender Conditions (Ii) Security Deposit Will Be Released After Completion Of Warranty Period Of 24 Months And Proof Of Submission Of 10% Bg For Camc To Respective Consignee. Page 10 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 15 A) Free Delivery To Consignee. Supply Of Normal Applicable To Yes Yes Not Allowed Machine Shall Be Made As Per The All Bidders Delivery Schedule. (B) Bill Payment: After Successful Completion Of Purchase Order, ϬRm Has To Submit The Bill On-Line Through Ireps Portal Only For Payment. In This Regard, The Following Documents Have To Be Uploaded Based On The Crn (R-Note) Issued By Railway Invoice, Gst Declaration( I.E. Self Declaration Regarding Aggregate Annual Turnover In A ϬNancial Year, Rnote, Neft Mandatory. Warranty/Guarantee CertifiCate, Rites CertifiCate, Test Report, Dealership CertifiCate (Or) Proof Of Purchase From Authorized Dealer, Calibration CertifiCate, Commissioning Report Whichever Is Applicable. 16 Earnest Money Deposit (Emd) : Normal Applicable To Yes Yes Allowed 1)Emd Shall Be Deposited By All Vendors All Bidders (Optional) For Tenders With Estimated Value Above Rs.25 Lakhs Subject To The Applicable Exemptions. For The Exemptions And Other Details Please Refer Para 2.0 Part A Of Southern Railway Tender Conditions. 2)In Case Of Submission Of Earnest Money Deposit In The Form Of Bank Guarantee, Please Refer Annexure- 6 Of Part - B Of Southern Railway Tender Conditions. 17 All The Tenderers Shall Have To Submit Normal Applicable To Yes Yes Allowed Clause-Wise Compliance Of Terms And All Bidders (Mandatory) Conditions In Bid Documents And Drawings Enclosed Along With This Tender, Spelling Out Deviations, If Any, To Ascertain Technical Suitability. An OffEr, Whose Technical Suitability Cannot Be Ascertained, May Be Liable To Be Ignored. 18 Inter - Se Position Of Offers Would Normal Applicable To Yes Yes Not Allowed Be Determined Based On The Sum Of All Bidders Cost Of The Basic Machine, Cost Of Concomitant Accessories, Cost Of Tools, Cost Of Turnkey Works, Cost Of Preventive And Break Down Maintenance, And The Cost Towards Comprehensive Annual Maintenance Contract For 5 Years (With Npv Factor At Discount Of 10% Per Year) Following Free Comprehensive Warranty For 2 Years. (Excluding Cost Of Optional Accessories, Consumables And Spares). 19 Firm To Upload List Of Spares With Cost Normal Applicable To Yes Yes Allowed Breakup That Will Be Used During All Bidders (Optional) Operation And Camc Period. 20 Firm To Upload List Of Tools Required For Normal Applicable To Yes Yes Allowed Maintenance Of The Machine With Cost All Bidders (Optional) Breakup. 21 Please Enter The Percentage Of Local Normal Applicable To Yes Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The DefiNition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. Page 11 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 22 Procurement Of The Item Is Restricted To Normal Applicable To Yes Yes Allowed Local Suppliers With Minimum Local All Bidders (Optional) Content Of 20% (Class-I Or Class-Ii Local Supplier As DefiNed In Railway Board Letter No.2020/Rs(G)/779/2/Pt.1 Dated 25.09.2020 With Latest Amendments, If Any) Only And The Vendors Who Do Not Qualify To Be "Local Suppliers" (I.E.), "Non- Local Suppliers" With Local Content Less Than 20%) Should Not Quote In The Tender As Their OffErs Shall Not Be Considered For Any Ordering. In Case Any Vendor Who Does Not Qualify To Be A "Local Supplier" For The Tendered Item Participates In The Tender, It Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Vendor. OffEr Of The ϬRm Shall Be Summarily Rejected In Case Of Non-Compliance Of Above Declaration. For More Details, The Tenderer Shall Refer Para 16.0 Of Part B Of Sr Tender Conditions Attached To This Tender Document 23 Bidders Must Quote On ϬRm Price Basis Normal Applicable To Yes Yes Not Allowed Only As Price Is Not Subject To Any All Bidders Variation. OffErs Quoted With Price Variation Clause (Pvc) Will Be Considered Unresponsive And Will Be Summarily Rejected. 24 Ca CertifiCate Clause:- : Tenderers Shall Normal Applicable To Yes Yes Allowed Provide A CertifiCate From The Statutory All Bidders (Optional) Auditor Or Cost Auditor Of The Company Or From A Practicing Cost Accountant /Chartered Account Giving The Percentage Of Local Content. The Bidder Shall Give Self-CertifiCation For Local Content In The Quoted Item (Goods/Works/Services) At The Time Of Tendering. However, At The Time Of Execution Of The Project, For All Contract Above Inr 10 Crore, The Contractor/Supplier Shall Be Required To Give Local Content CertifiCation Duly CertifiEd By Cost/Chartered Accountant In Practice. For Cases Where It Is Not Possible To Provide CertifiCation By Cost/Chartered Accountant At The Time Of Execution Of Project, The Supplier Shall Be Permitted To Provide The CertifiCate For Local Content From Cost/Chartered Accountant After Completion Of The Contract, Within Time Limit Acceptable To The Procuring Entity. In Case The Contractor/ Supplier Does Not Meet The Stipulated Local Content Requirement And The Category Of The Supplier Changes From Class-I To Class- Ii/Non-Local Or From Class-Ii To Non-Local, A Penalty Upto 10% Of The Contract Value May Be Imposed. However, Contract Once Awarded Shall Not Be Terminated On This Account. The Tenderer Shall Refer Para.16.1 Of Part.B Of Sr Tender Conditions Attached To This Tender Document. Page 12 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 25 Preferably Manufacturers Should Normal Applicable To Yes Yes Not Allowed Participate. Participating Traders/Agents All Bidders Must Attach Authorization Letter Issued By The Oem Or Oem Authorized Stockiest Along With Their OffEr. Authorization Letter Should Preferably Be Tender SpecifiC. In Case Of General Authorization Letter, It Must Clearly Indicate The Validity Period/Expiry Date. OffErs With General Authorization Letter Silent On Validity Period/Expiry Date Will Not Be Considered For Placement Of Order And That OffEr Is Liable To Be Ignored. (Please Refer Para 3.4 Of Part B Of "Sr Tender Conditions"). 26 Evaluation Criteria Will Be Groupwise. Normal Applicable To Yes Yes Not Allowed All Bidders 27 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The DefiNition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Railway Is Not Bound To Accept The Lowest Normal Applicable To No No Not Allowed Or Any Tender Or To Assign Any Reason For All Bidders Doing So And Railway Reserves The Right To Accept/Cancel Any Tender In Respect Of The Whole Or Any Portion Of The Items Specified In The Schedule Annexed (Or Tender Schedule) And The Contractor Shall Be Required To Supply The Same At The Rate Quoted. 2 1. For Any Queries Against This Tender, Normal Applicable To No No Not Allowed Please Contact Dy. Cmm/Tr/Sr At All Bidders 9003060774 And Mail Id Dycmmdsl@Sr.Railnet.Gov.In 2. Any Technical ClarifiCation Regarding Drawing/SpecifiCation Can Be Obtained From The Oï¬Ƒce Of The Pcme/Sr/Mas. Dy. Cme/Plg/Hq/Mas Mobile No. 9003060403. Drawing (S) / Specification(S) Can Also Be Obtained From The Above Office After Payment Requisite Cost, If Any. 3 Tenderers May Please Note That Giving Normal Applicable To No No Not Allowed Intimation Regarding The Tender In Open All Bidders Tender Cases Or Giving Limited Tender Enquiry Does Not Guarantee The Suitability Of OffEr For Placement Of Purchase Order. Railway Reserve The Right To Place Purchase Order Subject To FulfiLlment Of Technical/Commercial Eligibility Conditions/Tender Conditions. Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 As Per Clause 9 Of Section-V Of Bid Normal Applicable To No No Not Allowed Documents Part Ii All Bidders Page 13 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 2 A) Inspection By Tpi (Third Party Normal Applicable To No No Not Allowed Inspection Agency). Firm To Indicate All Bidders Complete Works Address Where Inspection Will Be Conducted. The Tenderer Shall Refer Annexure 13 Of "Sr Tender Conditions" For Further Details Regarding Tpi Clause. Please Note That OffErs With Inspection/Visual Inspection By Tpi Against Test CertifiCate/Guarantee CertifiCate / Work Test CertifiCate Is Liable To Be Ignored. For Further Details Regarding Tpi Clause, The Tenderer Shall Refer Annexure 13 Of "Sr Tender Conditions" Attached To This Tender Document. B) Bidder Shall Indicate Place Of Inspection For Pre-Dispatch Inspection Duly Enclosing The Documentary Evidence. Note:- Any Request For Change In Place Of Inspection Shall Only Be Entertained With Documentary Evidence. 3 No. Of Stages Of Inspection: 2; Description Normal Applicable To No No Not Allowed Of Stage-1 Inspection: Raw Material All Bidders Inspection As Per Tender Schedule (As 100% Of Po Qty.), Description Of Stage-2 Inspection: Manufacturing And Fabrication Inspection As Per Tender Schedule (As 100% Of Po Qty.). This Is Excluding Final Product Inspection At Firms Premises As Per Tender Schedule (As 100% Of Po Qty.) 4 Marking : Manufacturer To Mark His Normal Applicable To Yes Yes Not Allowed Name And Date Of Manufacture As Per All Bidders Drawing, Wherever Indicated, Or At A Location Where It May Not Get Obliterated In Service On The Item Being Supplied By Them Against The Purchase Order. Supplies Received Without This Are Liable To Be Rejected By Consignee. 5 /We Agree To Supply The Tendered Stores Normal Applicable To Yes Yes Not Allowed At The Rates Quoted By Me/Us In All Bidders Accordance With The "Irs Conditions Of Contract", "Sr Tender Conditions", Special And Other Conditions SpecifiEd In This Tender Document/ Attached With This Tender Document. 6 No Developmental Order Will Be Placed For Normal Applicable To Yes Yes Not Allowed The Tendered Item All Bidders 7 Post Warranty Camc Will Be Concluded By Normal Applicable To Yes Yes Not Allowed End-User Consignee At Their End After All Bidders Warranty Period, If Required. 8 In Case, ϬRm Is Submitting Security Normal Applicable To Yes Yes Not Allowed Deposit In The Form Bank Guarantee, It Is All Bidders To Be In Favour Of Bill Paying Officer As Mentioned Below. Format For Bank Guarantee Is Available In Uploaded Document Conditions For Electronic Tenders . Contract Will Be Executed By President Of India Acting Through Principal Chief Materials Manager. Signature, Name And Address Of Two Witnesses Is Mandatory. Consignee Bill Paying Officer Sse/C&W/Ipn Sr.Dfm/Tvc Sse/Wbs/Goc Dy.Fa&Cao/W&S/Goc Sse/Cw/Per Fa&Cao/W/Per Technical-Compliances Page 14 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Bidders Must Submit Their Technical Bids Normal Applicable To Yes Yes Allowed As Per Format Annexure A. Tenderers Are All Bidders (Optional) Required To Submit Complete Details Including Values, Write-Up, Drawings, Sketch, Brochure Etc. As Per Requirement SpecifiEd In Respective Clauses Mentioned Therein. In Case Of Incomplete / Sketchy Information, The Technical OffEr Being Incomplete Is Liable To Be Rejected. Tenderers Should Clearly Indicate Compliance. 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration To The 3 Content Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The Offer 5 And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are Fully 6 Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department Of 7 Govt. Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided In The 8 Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time After The 9 Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With The 10 Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 5569076.Pdf Bid Document Part I 2 5605765.Pdf Annexure_E 3 5569082.Pdf Drawing For Consignees At Goc & Ipn - 1 4 5569087.Pdf Drawing For Consignees At Goc & Ipn - 2 5 5569092.Pdf Drawing For Consignees At Goc & Ipn - 3 6 5569094.Pdf Drawing For Consignees At Goc & Ipn - 4 7 5569096.Pdf Drawing For Consignees At Goc & Ipn - 5 8 5569099.Pdf Drawing For Consignees At Goc & Ipn - 6 9 5569209.Pdf Drawing For Consignees At Goc& Ipn - 7 10 5569220.Pdf Drawing For Consignees At Cw/Per - 1 11 5569229.Pdf Drawing For Consignees At Cw/Per - 2 12 5569248.Pdf Drawing For Consignees At Cw/Per - 3 13 5605816.Pdf Sr Tender Conditions 14 5605829.Pdf Irs Conditions 15 5569078.Pdf Bid Document Part Ii 7. Responsiveness S.No. Description Page 15 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 1 Validity Of Offer:-120 Days, No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. I/We Have Carefully Gone Through The Irs Conditions Of Contract, 2025 (Included And Uploaded Along With The Bid Document) Particularly Clause 20 Pertaining To "Code Of Lntegrity: Misdemeanours And Penalties" And The Provisions Regarding Code Of Lntegrity, Obligations For Proactive Disclosures, Misdemeanours, Penalties For Misdemeanours (As Per Attached Document, Annexure-E). I/We Hereby Certify That No Other Concerns Or Aï¬Ƒliates (Such As Having Common Partner/Director/Promoter/Owner/Holding Company Decision Control Etc.) Have Participated In This Tender Which Can Give Rise To A ConflIct Of Interest Or Fall Under 2 Anticompetitive Practices. We Understand That The OffErs Of All Such Sister Concerns Including Ours Are Liable To Be Rejected As Per Relevant Provisions Of Irs Terms And Conditions, And Enclosures. I/ We, Aï¬Ƒrm That We Shall Abide By The Code Of Integrity In General, With SpecifiC Reference To ConflIct Of Interest, Anti Competitive Practices And Obligation To Proactive Disclosures. I/We Understand That We Are Fully Responsible For The Above Declaration And It Shall Not Be The Railways Responsibility To Verify The Same. I/We Are Aware That We Shall Be Liable For All Consequences Of Violation Of Code Of Integrity, If Detected, At Any Stage. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm/Traction ( A N Veeraraghavan ) , Concomitant Accessories For Cnc Surface Wheel Lathe Machine (Bg) As Listed In Schedule - I Of Bid Document Part Ii, Are To Be Supplied Along With The Machine. ] , Tools Required For The Maintenance Of The Machine Should Be Supplied With The Machine As D Eemed Required By The Supplier As Per Enclosed Format Schedule V Of Bid Document Part Ii ] , Cost Of Optional Accessories With Breakup Of Individual Items As Specified In Clause 4.3 Of Sec Tion Iv, Which In The Opinion Of The Tenderer Can Contribute To Better Performance / Operation Shall Be Clearl Y Indicated And Quoted Separately As Optional Accessory. The Advantages Should Be Clearly Explained. ] , Cost Of Consumables As Per Clause 6.0 Of Section V With Breakup Of Individual Items As Applic Able. ] , Cost Of Spares Required For Maintenance Of Machine After Camc Period And The Current Servic E Charges For Each Items Of Work Of Repair Of M&P Beyond The Camc Period As Per Clause 13.5 Of Section V Vide Format Annexure K Of Section Vi ] , Cost Of Turnkey Charges Viz. Foundation, Installation & Commissioning Etc., ] At (Location) Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers 9 6590Ser6 Essential Non Stock --- Yes Consignee Inr (G3) Spares (Y) Cost Of Preventive Maintenance Of Cnc Surface Wheel Lathe - Bg During 1St & 2Nd Year Of Warranty Period, Which Starts From The Date Of Commissioning. ] Consignee Sse/Gc/Cw/Per, Sr Tamil Nadu 1.00 Numbers 3. T And C F.O.R Description Destination Delivery Period Description Delivery /Completion Rate Of Supply For All Items Commencement : Within 4 Months Of Issue Of Contract, However Delivery Completion : Within 6 Months Thereafter Period Shall Not Exceed No.Of Days As Mentioned As Per Clause 7 "Delivery Schedule Chart" In Section-Iv Of Bid Documents Part Ii. Payment Terms S.No Description Payment Terms 1 As Per Clause 1800 Of Section-Ii Of Bid Documents Part I Statutory Variation Clause S.No Description 1 Statutory Variation In Taxes And Duties, Or Fresh Imposition Of Taxes And Duties By State/ Central Governments In Respect Of The Items Stipulated In The Contract (And Not The Raw Materials Thereof), Within The Original Delivery Period Stipulated In The Contract, Or Last Unconditionally Extended Delivery Period Shall Be To Railways Account. Only Such Variation Shall Be Admissible Which Takes Place After The Submission Of Bid. No Claim On Account Of Statutory Variation In Respect Of Existing Tax/Duty Will Be Accepted Unless The Tenderer Has Clearly Indicated In His OffEr The Rate Of Tax/Duty Considered In His Quoted Rate. No Claim On Account Of Statutory Variation Shall Be Admissible On Account Of MisclassifiCation By The Supplier/ Contractor. Standard Governing Conditions S.No Description 1 The Bidder Agrees To Supply The Tendered Stores At The Rates Quoted By Him In Accordance With The Latest Version Of Irs Conditions Of Contract (Attached As " Irs Conditions Of Contract " To This Tender Document For Ready Reference) And Southern Railway Tender Conditions (Attached As "Sr Tender Conditions" To This Tender Document For Ready Reference). 4. Eligibility Conditions Special Eligibility Criteria S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Supply To Be Strictly As Per SpecifiCations Normal Applicable To Yes Yes Not Allowed Document Uploaded With This Tender. All Bidders 2 As Per "Special Conditions Of Tender" Normal Applicable To Yes Yes Allowed Annexure To Section-I Of Bid Documents All Bidders (Optional) Part I Page 5 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 5. Compliance Conditions Check List S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Have You Attached Documents To Prove Normal Applicable To No No Not Allowed Your Eligibility And Past Performance As All Bidders Per Tender Requirement? 2 Have You Attached CertifiCation Of Local Normal Applicable To No No Not Allowed Content From Statutory Auditor/ Cost All Bidders Accountant? 3 Have You Quoted Warranty Obligations As Normal Applicable To No No Not Allowed Per Tender Requirement? All Bidders 4 Have You Quoted Delivery Period Correctly Normal Applicable To No No Not Allowed And Precisely? All Bidders 5 Have You Submitted All Supporting Normal Applicable To No No Not Allowed Documents Required? All Bidders 6 Have You Read The Security Deposit (Sd) Normal Applicable To No No Not Allowed Condition At Para 10 Of Part A Of "Sr All Bidders Tender Conditions" Attached With This Tender Document And Uploaded Relevant Document For Seeking Exemption From Submission Of Sd? If Not, Are You Ready To Pay Security Deposit? 7 Are You Coming Under Mse Status Given Normal Applicable To No No Not Allowed As Per Guidelines Issued By Railway Board All Bidders For Purchase Preference Vide Letter No. 2010-Rs [G] -363-1 Dt. 05.07.2012 Or Latest. If Yes,Have You Attached Valid Documents (Udyam Registration Certificate) Towards Being Mse? 8 Have You Furnished The Statement Of Normal Applicable To No No Not Allowed Deviations?[Preferably Nil] All Bidders 9 Have You Quoted The Discount If Any In The Normal Applicable To No No Not Allowed Specified Column Only In Ireps? All Bidders 10 Have You Furnished Bank Account Details Normal Applicable To No No Not Allowed Such As Name Of The Bank And Address, All Bidders Account No., Micr, Ifsc Code And Type Of Account To Facilitate Eft Payment? 11 Please Check Our Website Before Normal Applicable To No No Not Allowed Submitting OffEr, Whether Any All Bidders Corrigendum To The Tender Has Been Issued Or Not. 12 Firm To Indicate Make-Model-Brand Normal Applicable To No No Not Allowed Offered, If Any. All Bidders 13 Have You Kept Your OffEr Valid For 120 Normal Applicable To No No Not Allowed Days? All Bidders Commercial-Compliance S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Insurance Charges Should Be Quoted In Normal Applicable To No No Not Allowed Other Charges Column Against The All Bidders Particular Items. No Separate Line Has Been Provided For Insurance Charges. 2 In Case Of Road Delivery, The Date Of Normal Applicable To Yes Yes Not Allowed Delivery At Destination [Consignees End] All Bidders Shall Only Be Treated As Delivery Date Irrespective Of F.O.R. / F.O.T. Condition Mentioned Elsewhere In The Contract / Tender. Page 6 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 3 Tenderers May Note That Their OffEred Normal Applicable To Yes Yes Not Allowed Delivery Schedule Should Clearly Indicate All Bidders The Starting Time, Quarterly Rate Of Supply And ϬNishing Time. For OffErs With Vague Delivery Schedule Like -02 To 12 Months- Or Like -06 To 10 Months-, Delivery Period Shall Be Given As Per The Requirement Best Suited To This Oï¬Ƒce Within The Quoted Range. 4 The Bidder ConfiRms That Rates And Other Normal Applicable To Yes Yes Not Allowed ϬNancial Terms Quoted In Relevant All Bidders Columns Of ϬNancial Bid Will Only Be Ruling Terms For Acceptance, And Such Terms Quoted Anywhere Else Should Be Ignored. 5 Whenever Tender Is Ϭ‚Oated With Purchase Normal Applicable To Yes Yes Not Allowed Restriction From Sources Approved By All Bidders Nominated Authorities And There Exists A Suspected Cartel Situation By Approved Sources Or The Rates Available From Approved Source/Sources Are Adjudged Unreasonably High, Despite Fair EffOrts As Permissible, The Purchaser Reserves The Right To Place Orders On ϬRm(S) Outside The Approved Vendor List, Without Any Restrictions.(Please Refer Para 4.0 Of Part B Of "Sr Tender Conditions" Document Attached To This Tender Document For Further Details.) Page 7 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 6 Hsn Code 8458 Normal Applicable To Yes Yes Not Allowed [A] All The Bidders/Tenderers Should Ensure All Bidders That They Are Gst Compliant And Their Quoted Tax Structure/Rates Are As Per The Gst Law. Firms Must Indicate Its Gst Registration Number Along With Their Offer. [B] In Case The Successful Tenderer Is Not Liable To Be Registered Under Cgst/Igst / Utgst/Sgst Act, The Railway Shall Deduct The Applicable Gst From His/Their Bills Under Reverse Charge Mechanism (Rcm) And Deposit The Same To The Concerned Tax Authority. [C] The ϬRm Should Indicate The Tariff Code (Hsn Code) For Claiming Gst For The Tendered Item. [D] The OffEr Shall Be Evaluated Based On The Gst Rate As Quoted By Each Bidder And Same Will Be Used For Determining The Inter-Se Ranking. While Submitting OffEr, It Shall Be The Responsibility Of The Bidder To Ensure That They Quote Correct Gst Rate And Hsn Number. [E] It Shall Be The Responsibility Of The Bidders To Quote Correct Hsn Number And Corresponding Gst Rate. The Purchaser Shall Not Be Responsible For Any MisclassifiCation Of Hsn Number Or Incorrect Gst Rate, If Quoted By The Bidder. [F] Wherever, The Successful Bidder Invoices The Goods At Gst Rate Or Hsn Number Which Is DiffErent From That Incorporated In The Purchase Order, Payment Shall Be Made As Per Gst Rate Which Is Lower Of The Gst Rate Incorporated In The Purchase Order Or Billed. [G] Vendor Is Informed That She/He Would Be Required To Adjust Her/His Basic Price To The Extent Required By Higher Tax Bill As Per Invoice To Match The All Inclusive Price As Mentioned In The Purchase Order. [H] Any Amendment To Gst Rate Or Hsn Number In The Contract Shall Be As Per The Contractual Conditions And Statutory Amendments In The Quoted Gst Rate And Hsn Number, Under Svc. 7 Please Refer Para 15.0 Of Part - B Of "Sr Normal Applicable To Yes Yes Not Allowed Tender Conditions" Attached With This All Bidders Tender Document For Details Regarding "Benefits Of Mse As Per Public Procurement Policy". 8 For "Public Procurement (Preference To Normal Applicable To Yes Yes Not Allowed Make In India)" Policy Is Applicble. Please All Bidders Refer Para 16.0 Of Part- B Of "Sr Tender Conditions" Attached To This Tender Document. Page 8 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 9 Bidder Shall Accept The Following Normal Applicable To Yes Yes Allowed Declaration [Land Border Condition] By All Bidders (Optional) Quoting "Yes" Against Conf. Allowed" Or "Complied" Column For Compliance Of Oï¬Ƒce Memorandum Of Department Of Expenditure, Ministry Of Finance Om No. F.No.6/18/2019-Ppd Dated 23.07.2020. If Such CertifiCate Given By A Bidder Whose Bid Is Accepted Is Found To Be False, This Would Be A Ground For Immediate Termination And Further Legal Action In Accordance With Law. "I/We Have Read The Clause Regarding Restrictions On Procurement From A Bidder Of A Country Which Shares A Land Border With India. I/We Certify That This Bidder Is Not From Such A Country Or , If From Such A Country, Has Been Registered With The Competent Authority. I/We Hereby Certify That This Bidder, Fulfills All Requirements In This Regard, And Is Eligible To Be Considered. (Where Applicable, Evidence Of Valid Registration By The Competent Authority Shall Be Attached.) 10 1) Bidders Are Instructed Not To Indulge In Normal Applicable To Yes Yes Not Allowed Any Anti-Competitive Practices. As Per The All Bidders Provisions Of Competition Act,2002, Railways Can Make A Reference To The Competition Commission Of India For Making An Enquiry In Case Of Suspected Anti-Competitive Behavior By The Bidders. 2) Collusive Bidding, Bid Rotation, Bid Suppression, Complementary Bidding, Market Allocation And Sub-Contracting Arrangements Fall Under The Purview Of "Bid Rigging" Which Would Cause Appreciable Adverse EffEct On Competition. 3) Competition Commission Of India Can Impose Heavy Penalties Such As: Penalty Upto 10% Of The Average Turnover For The Last Three Preceding ϬNancial Years Upon Each Of Such Enterprises Which Are Parties To Bid-Rigging And Can Even Order The Parties To Cease And Desist. Page 9 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 11 A) For : Destination. By Road. Normal Applicable To Yes Yes Not Allowed Accordingly, The ϬRms Are Advised To All Bidders Quote On "For Destination Basis By Road" And Offers With Deviations Are Liable To Be Ignored. B) Door Delivery Shall Be Made To The Consignees Along With Delivery Challan Postal Addresses Of The Consignees Is: S.No. Consignee Consignee Code 1. Senior Section Engineer/ C&W/Ipn, Irumpanam C&W Depot, Ernakulam, Kerala-682309 (Consignee Code - 053405) 2. Sse/Wheel Shop/Goc, Central Workshops, Southern Railway, Golden Rock, Trichy - 620 004. Tamil Nadu, India. (Consignee Code-012373) 3. Senior Section Engineer/ Millwright Shop, Office Of The Chief Workshop Manager, Carriage & Wagon Workshop, Perambur, Chennai, Southern Railway (Consignee Code - 010248) Southern Railway Gst No. 32Aaagm0289c1zs (Kerala) 33Aaagm0289c1zq. (Tamilnadu) 12 Failure Consequences: In Case The ϬRm Normal Applicable To Yes Yes Not Allowed Fails To Execute The Contract Within The All Bidders Original Delivery Period, The Purchaser Will Be Entitled To Impose Liquidated Damages For Extension Of Delivery Period. For Any Reason, If The Supplier Fails To Supply Goods And/Or Service As Per The Conditions Of Contract, As Amended From Time To Time, Purchaser Shall Have The Right To Levy Damages From The Supplier For Failing To Comply With The Contractual Conditions, Not By The Way Of Penalty, An Amount Equal To Security Deposit Of The Defaulted Order Amount. These Damages Shall Be Treated As Recoveries Outstanding Against The Vendor And Dealt With Accordingly. 13 Tenderers To Acknowledge Having Read Normal Applicable To Yes Yes Allowed And Also Accept The "Irs Conditions Of All Bidders (Optional) Contract", "Sr Tender Conditions", "Special And Other Conditions" SpecifiEd In This Tender Document/Attached To This Tender Document. 14 Security Deposit (Sd):- Normal Applicable To Yes Yes Not Allowed (I) Security Deposit Shall Be 5 % Of Total All Bidders Value Of Contract And Shall Be Taken From All Vendors For Contract Value Above Rs. 25 Lakh Subject To The Applicable Exemptions. For Details Please Refer 10.0 Part A Of "Sr Tender Conditions" Enclosed To This Tender Document. In Case Of Submission Of Security Deposit In The Form Of Bank Guarantee, Please Refer Annexure 5 Of Part-B Of Southern Railway Tender Conditions (Ii) Security Deposit Will Be Released After Completion Of Warranty Period Of 24 Months And Proof Of Submission Of 10% Bg For Camc To Respective Consignee. Page 10 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 15 A) Free Delivery To Consignee. Supply Of Normal Applicable To Yes Yes Not Allowed Machine Shall Be Made As Per The All Bidders Delivery Schedule. (B) Bill Payment: After Successful Completion Of Purchase Order, ϬRm Has To Submit The Bill On-Line Through Ireps Portal Only For Payment. In This Regard, The Following Documents Have To Be Uploaded Based On The Crn (R-Note) Issued By Railway Invoice, Gst Declaration( I.E. Self Declaration Regarding Aggregate Annual Turnover In A ϬNancial Year, Rnote, Neft Mandatory. Warranty/Guarantee CertifiCate, Rites CertifiCate, Test Report, Dealership CertifiCate (Or) Proof Of Purchase From Authorized Dealer, Calibration CertifiCate, Commissioning Report Whichever Is Applicable. 16 Earnest Money Deposit (Emd) : Normal Applicable To Yes Yes Allowed 1)Emd Shall Be Deposited By All Vendors All Bidders (Optional) For Tenders With Estimated Value Above Rs.25 Lakhs Subject To The Applicable Exemptions. For The Exemptions And Other Details Please Refer Para 2.0 Part A Of Southern Railway Tender Conditions. 2)In Case Of Submission Of Earnest Money Deposit In The Form Of Bank Guarantee, Please Refer Annexure- 6 Of Part - B Of Southern Railway Tender Conditions. 17 All The Tenderers Shall Have To Submit Normal Applicable To Yes Yes Allowed Clause-Wise Compliance Of Terms And All Bidders (Mandatory) Conditions In Bid Documents And Drawings Enclosed Along With This Tender, Spelling Out Deviations, If Any, To Ascertain Technical Suitability. An OffEr, Whose Technical Suitability Cannot Be Ascertained, May Be Liable To Be Ignored. 18 Inter - Se Position Of Offers Would Normal Applicable To Yes Yes Not Allowed Be Determined Based On The Sum Of All Bidders Cost Of The Basic Machine, Cost Of Concomitant Accessories, Cost Of Tools, Cost Of Turnkey Works, Cost Of Preventive And Break Down Maintenance, And The Cost Towards Comprehensive Annual Maintenance Contract For 5 Years (With Npv Factor At Discount Of 10% Per Year) Following Free Comprehensive Warranty For 2 Years. (Excluding Cost Of Optional Accessories, Consumables And Spares). 19 Firm To Upload List Of Spares With Cost Normal Applicable To Yes Yes Allowed Breakup That Will Be Used During All Bidders (Optional) Operation And Camc Period. 20 Firm To Upload List Of Tools Required For Normal Applicable To Yes Yes Allowed Maintenance Of The Machine With Cost All Bidders (Optional) Breakup. 21 Please Enter The Percentage Of Local Normal Applicable To Yes Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The DefiNition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. Page 11 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 22 Procurement Of The Item Is Restricted To Normal Applicable To Yes Yes Allowed Local Suppliers With Minimum Local All Bidders (Optional) Content Of 20% (Class-I Or Class-Ii Local Supplier As DefiNed In Railway Board Letter No.2020/Rs(G)/779/2/Pt.1 Dated 25.09.2020 With Latest Amendments, If Any) Only And The Vendors Who Do Not Qualify To Be "Local Suppliers" (I.E.), "Non- Local Suppliers" With Local Content Less Than 20%) Should Not Quote In The Tender As Their OffErs Shall Not Be Considered For Any Ordering. In Case Any Vendor Who Does Not Qualify To Be A "Local Supplier" For The Tendered Item Participates In The Tender, It Does So At Its Own Risk And Cost And Railways Shall Not Be Liable For Any Loss Or Damage Caused To The Vendor. OffEr Of The ϬRm Shall Be Summarily Rejected In Case Of Non-Compliance Of Above Declaration. For More Details, The Tenderer Shall Refer Para 16.0 Of Part B Of Sr Tender Conditions Attached To This Tender Document 23 Bidders Must Quote On ϬRm Price Basis Normal Applicable To Yes Yes Not Allowed Only As Price Is Not Subject To Any All Bidders Variation. OffErs Quoted With Price Variation Clause (Pvc) Will Be Considered Unresponsive And Will Be Summarily Rejected. 24 Ca CertifiCate Clause:- : Tenderers Shall Normal Applicable To Yes Yes Allowed Provide A CertifiCate From The Statutory All Bidders (Optional) Auditor Or Cost Auditor Of The Company Or From A Practicing Cost Accountant /Chartered Account Giving The Percentage Of Local Content. The Bidder Shall Give Self-CertifiCation For Local Content In The Quoted Item (Goods/Works/Services) At The Time Of Tendering. However, At The Time Of Execution Of The Project, For All Contract Above Inr 10 Crore, The Contractor/Supplier Shall Be Required To Give Local Content CertifiCation Duly CertifiEd By Cost/Chartered Accountant In Practice. For Cases Where It Is Not Possible To Provide CertifiCation By Cost/Chartered Accountant At The Time Of Execution Of Project, The Supplier Shall Be Permitted To Provide The CertifiCate For Local Content From Cost/Chartered Accountant After Completion Of The Contract, Within Time Limit Acceptable To The Procuring Entity. In Case The Contractor/ Supplier Does Not Meet The Stipulated Local Content Requirement And The Category Of The Supplier Changes From Class-I To Class- Ii/Non-Local Or From Class-Ii To Non-Local, A Penalty Upto 10% Of The Contract Value May Be Imposed. However, Contract Once Awarded Shall Not Be Terminated On This Account. The Tenderer Shall Refer Para.16.1 Of Part.B Of Sr Tender Conditions Attached To This Tender Document. Page 12 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 25 Preferably Manufacturers Should Normal Applicable To Yes Yes Not Allowed Participate. Participating Traders/Agents All Bidders Must Attach Authorization Letter Issued By The Oem Or Oem Authorized Stockiest Along With Their OffEr. Authorization Letter Should Preferably Be Tender SpecifiC. In Case Of General Authorization Letter, It Must Clearly Indicate The Validity Period/Expiry Date. OffErs With General Authorization Letter Silent On Validity Period/Expiry Date Will Not Be Considered For Placement Of Order And That OffEr Is Liable To Be Ignored. (Please Refer Para 3.4 Of Part B Of "Sr Tender Conditions"). 26 Evaluation Criteria Will Be Groupwise. Normal Applicable To Yes Yes Not Allowed All Bidders 27 Please Enter The Percentage Of Local Normal Applicable To No Yes Allowed Content In The Material Being OffEred. All Bidders (Optional) Please Enter 0 For Fully Imported Items, And 100 For Fully Indigenous Items. The DefiNition And Calculation Of Local Content Shall Be In Accordance With The Make In India Policy As Incorporated In The Tender Conditions. General Instructions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Railway Is Not Bound To Accept The Lowest Normal Applicable To No No Not Allowed Or Any Tender Or To Assign Any Reason For All Bidders Doing So And Railway Reserves The Right To Accept/Cancel Any Tender In Respect Of The Whole Or Any Portion Of The Items Specified In The Schedule Annexed (Or Tender Schedule) And The Contractor Shall Be Required To Supply The Same At The Rate Quoted. 2 1. For Any Queries Against This Tender, Normal Applicable To No No Not Allowed Please Contact Dy. Cmm/Tr/Sr At All Bidders 9003060774 And Mail Id Dycmmdsl@Sr.Railnet.Gov.In 2. Any Technical ClarifiCation Regarding Drawing/SpecifiCation Can Be Obtained From The Oï¬Ƒce Of The Pcme/Sr/Mas. Dy. Cme/Plg/Hq/Mas Mobile No. 9003060403. Drawing (S) / Specification(S) Can Also Be Obtained From The Above Office After Payment Requisite Cost, If Any. 3 Tenderers May Please Note That Giving Normal Applicable To No No Not Allowed Intimation Regarding The Tender In Open All Bidders Tender Cases Or Giving Limited Tender Enquiry Does Not Guarantee The Suitability Of OffEr For Placement Of Purchase Order. Railway Reserve The Right To Place Purchase Order Subject To FulfiLlment Of Technical/Commercial Eligibility Conditions/Tender Conditions. Other Conditions S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 As Per Clause 9 Of Section-V Of Bid Normal Applicable To No No Not Allowed Documents Part Ii All Bidders Page 13 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 2 A) Inspection By Tpi (Third Party Normal Applicable To No No Not Allowed Inspection Agency). Firm To Indicate All Bidders Complete Works Address Where Inspection Will Be Conducted. The Tenderer Shall Refer Annexure 13 Of "Sr Tender Conditions" For Further Details Regarding Tpi Clause. Please Note That OffErs With Inspection/Visual Inspection By Tpi Against Test CertifiCate/Guarantee CertifiCate / Work Test CertifiCate Is Liable To Be Ignored. For Further Details Regarding Tpi Clause, The Tenderer Shall Refer Annexure 13 Of "Sr Tender Conditions" Attached To This Tender Document. B) Bidder Shall Indicate Place Of Inspection For Pre-Dispatch Inspection Duly Enclosing The Documentary Evidence. Note:- Any Request For Change In Place Of Inspection Shall Only Be Entertained With Documentary Evidence. 3 No. Of Stages Of Inspection: 2; Description Normal Applicable To No No Not Allowed Of Stage-1 Inspection: Raw Material All Bidders Inspection As Per Tender Schedule (As 100% Of Po Qty.), Description Of Stage-2 Inspection: Manufacturing And Fabrication Inspection As Per Tender Schedule (As 100% Of Po Qty.). This Is Excluding Final Product Inspection At Firms Premises As Per Tender Schedule (As 100% Of Po Qty.) 4 Marking : Manufacturer To Mark His Normal Applicable To Yes Yes Not Allowed Name And Date Of Manufacture As Per All Bidders Drawing, Wherever Indicated, Or At A Location Where It May Not Get Obliterated In Service On The Item Being Supplied By Them Against The Purchase Order. Supplies Received Without This Are Liable To Be Rejected By Consignee. 5 /We Agree To Supply The Tendered Stores Normal Applicable To Yes Yes Not Allowed At The Rates Quoted By Me/Us In All Bidders Accordance With The "Irs Conditions Of Contract", "Sr Tender Conditions", Special And Other Conditions SpecifiEd In This Tender Document/ Attached With This Tender Document. 6 No Developmental Order Will Be Placed For Normal Applicable To Yes Yes Not Allowed The Tendered Item All Bidders 7 Post Warranty Camc Will Be Concluded By Normal Applicable To Yes Yes Not Allowed End-User Consignee At Their End After All Bidders Warranty Period, If Required. 8 In Case, ϬRm Is Submitting Security Normal Applicable To Yes Yes Not Allowed Deposit In The Form Bank Guarantee, It Is All Bidders To Be In Favour Of Bill Paying Officer As Mentioned Below. Format For Bank Guarantee Is Available In Uploaded Document Conditions For Electronic Tenders . Contract Will Be Executed By President Of India Acting Through Principal Chief Materials Manager. Signature, Name And Address Of Two Witnesses Is Mandatory. Consignee Bill Paying Officer Sse/C&W/Ipn Sr.Dfm/Tvc Sse/Wbs/Goc Dy.Fa&Cao/W&S/Goc Sse/Cw/Per Fa&Cao/W/Per Technical-Compliances Page 14 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 S.No. Description Template Condition Confirmation Remarks Documents Applicability Required Allowed Uploading 1 Bidders Must Submit Their Technical Bids Normal Applicable To Yes Yes Allowed As Per Format Annexure A. Tenderers Are All Bidders (Optional) Required To Submit Complete Details Including Values, Write-Up, Drawings, Sketch, Brochure Etc. As Per Requirement SpecifiEd In Respective Clauses Mentioned Therein. In Case Of Incomplete / Sketchy Information, The Technical OffEr Being Incomplete Is Liable To Be Rejected. Tenderers Should Clearly Indicate Compliance. 6. Bidders Shall Confirm And Certify On The Behalf Of The Tenderer Including Its Constituents As Under: S.No. Description 1 I/We The Tenderer (S) Am/Are Signing This Document After Carefully Reading The Contents. 2 I/We The Tenderer(S) Also Accept All The Conditions Of The Tender And Have Signed All The Pages In Confirmation Thereof. I/We Hereby Declare That I/We Have Downloaded The Tender Documents From Indian Railway Website Www.Ireps.Gov.In . I/We Have Verified The Content Of The Document From The Website And There Is No Addition, No Deletion Or No Alteration To The 3 Content Of The Tender Document. In Case Of Any Discrepancy Noticed At Any Stage I.E. Evaluation Of Tenders, Execution Of Contract Or Payment, The Master Copy Available With The Railway Administration Shall Be Final And Binding Upon Me/Us. I/We Declare And Certify That I/We Have Not Made Any Misleading Or False Representation In The Forms, Statements And 4 Attachments In Proof Of The Qualification Requirements. I/We Also Understand That My/Our Offer Will Be Evaluated Based On The Documents/Credentials Submitted Along With The Offer 5 And Same Shall Be Binding Upon Me/Us. I/We Declare That The Information And Documents Submitted Along With The Tender By Me/Us Are Correct And I/We Are Fully 6 Responsible For The Correctness Of The Information And Documents, Submitted By Us. I/We Certify That I/We The Tenderer(S) Is/Are Not Blacklisted Or Debarred By Railways Or Any Other Ministry / Department Of 7 Govt. Of India From Participation In Tender On The Date Of Submission Of Bids, Either In Individual Capacity Or As A Huf/ Member Of The Partnership Firm/Llp/Jv/Society/Trust. I/We Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be Forged/False At Any Time During Process For Evaluation Of Tenders, It Shall Lead To Forfeiture Of The Emd And May Also Lead To Any Other Action Provided In The 8 Contract Including Banning Of Business For A Period Of Upto Two Year. Further, I/We And All My/Our Constituents Understand That My/Our Offer Shall Be Summarily Rejected. I/We Also Understand That If The Contents Of The Certificate Submitted By Us Are Found To Be False/Forged At Any Time After The 9 Award Of The Contract, It Will Lead To Termination Of The Contract, Along With Forfeiture Of Security Deposit And May Also Lead To Any Other Action Provided In The Contract Including Banning Of Business For A Period Of Upto Two Year. I/We Have Read The Clause Regarding Restriction On Procurement From A Bidder Of A Country Which Shares A Land Border With India And Certify That I Am/We Are Not From Such A Country Or, If From Such A Country, Have Been Registered With The 10 Competent Authority. I/We Hereby Certify That I/We Fulfil All The Requirements In This Regard And Am/Are Eligible To Be Considered (Evidence Of Valid Registration By The Competent Authority Is Enclosed) 7. Documents Attached With Tender S.No. Document Name Document Description 1 5569076.Pdf Bid Document Part I 2 5605765.Pdf Annexure_E 3 5569082.Pdf Drawing For Consignees At Goc & Ipn - 1 4 5569087.Pdf Drawing For Consignees At Goc & Ipn - 2 5 5569092.Pdf Drawing For Consignees At Goc & Ipn - 3 6 5569094.Pdf Drawing For Consignees At Goc & Ipn - 4 7 5569096.Pdf Drawing For Consignees At Goc & Ipn - 5 8 5569099.Pdf Drawing For Consignees At Goc & Ipn - 6 9 5569209.Pdf Drawing For Consignees At Goc& Ipn - 7 10 5569220.Pdf Drawing For Consignees At Cw/Per - 1 11 5569229.Pdf Drawing For Consignees At Cw/Per - 2 12 5569248.Pdf Drawing For Consignees At Cw/Per - 3 13 5605816.Pdf Sr Tender Conditions 14 5605829.Pdf Irs Conditions 15 5569078.Pdf Bid Document Part Ii 7. Responsiveness S.No. Description Page 15 Of 16 Run Date/Time: 06/01/2026 15:53:21Stores/Southern Rly Tender Document Tender No 16255016 Closing Date/Time 30/01/2026 14:30 1 Validity Of Offer:-120 Days, No Deviation From The Offer Validity Period Stipulated In The Tender Is Permitted. I/We Have Carefully Gone Through The Irs Conditions Of Contract, 2025 (Included And Uploaded Along With The Bid Document) Particularly Clause 20 Pertaining To "Code Of Lntegrity: Misdemeanours And Penalties" And The Provisions Regarding Code Of Lntegrity, Obligations For Proactive Disclosures, Misdemeanours, Penalties For Misdemeanours (As Per Attached Document, Annexure-E). I/We Hereby Certify That No Other Concerns Or Aï¬Ƒliates (Such As Having Common Partner/Director/Promoter/Owner/Holding Company Decision Control Etc.) Have Participated In This Tender Which Can Give Rise To A ConflIct Of Interest Or Fall Under 2 Anticompetitive Practices. We Understand That The OffErs Of All Such Sister Concerns Including Ours Are Liable To Be Rejected As Per Relevant Provisions Of Irs Terms And Conditions, And Enclosures. I/ We, Aï¬Ƒrm That We Shall Abide By The Code Of Integrity In General, With SpecifiC Reference To ConflIct Of Interest, Anti Competitive Practices And Obligation To Proactive Disclosures. I/We Understand That We Are Fully Responsible For The Above Declaration And It Shall Not Be The Railways Responsibility To Verify The Same. I/We Are Aware That We Shall Be Liable For All Consequences Of Violation Of Code Of Integrity, If Detected, At Any Stage. The Tenderers In Their Bid Shall Indicate The Details Of Their Gst Jurisdictional Assessing Officers (Designation, Address & Email Id). In Case Of A Contract Award, A Copy Of Purchase Order Shall Be Immediately Forwarded By Purchaser To The Gst Jurisdictional Assessing Officer Mentioned In Tenderers Bid This Tender Complies With Public Procurement Policy (Make In India) Order 2017, Dated 15/06/2017, Issued By Department Of Industrial Promotion And Policy, Ministry Of Commerce, Circulated Vide Railway Board Letter No. 2015/Rs(G)/779/5 Dated 03/08/2017 And 27/12/2017 And Amendments/ Revisions Thereof. As A Tender Inviting Authority, The Undersigned Has Ensured That The Issue Of This Tender Does Not Violate Provisions Of Gfr Regarding Procurement Through Gem. Digitally Signed By Dy.Cmm/Traction ( A N Veeraraghavan ) , Cost Of Preventive Maintenance Of Cnc Surface Wheel Lathe - Bg During 1St & 2Nd Year Of Warranty Period, Which Starts From The Date Of Commissioning. ]

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