Tenders Are Invited For Procurement Of Foodstuffs Related To The Food Culture Of Kymenlaakso For The City Of ... in Finland

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The City Of Kouvola Announces That It Will Establish A Procurement System For Food Products From Local, Organic And Small Producers In Accordance With This Dynamic Request For Participation And Its Appendices. The Dynamic Procurement System Offers Suppliers And Customers A Common Channel Through Which Cooperation Between Different Suppliers Can Be Increased And Consolidated. Kouvolas City Strategy And Environmental Program Emphasize Supporting Sustainable Lifestyles, The Well-Being Of Children And Young People, And Inclusion. A Food Procurement Contract Can Improve These Goals By Using Local Food, Which Supports The Recognition Of Regional Food Production And Reduces The Environmental Impact. The Agreement Can Enable Study Visits For Producers In The Surrounding Area, Increase Awareness Of Sustainable Consumption And Bring Variety And Versatility To Menus In Schools And Kindergartens. The Dynamic Procurement System Is A Two-Step Procurement Process. In The First Phase (Participation Application Phase), The Company Presents Its Company And, On A General Level, Its Product Range. In The First Step, The Customer Selects The Companies That Meet The Suitability Requirements For The Procurement System From Among The Companies That Have Sent A Participation Application. This First Time, The Procurement System Will Be Established For Only 2 Years, I.E. For The Years 2026 And 2027. In The Future, The System Can Be Established For Several Years. The System Will Be Joined In The Fall 15.11-15.12. 2025 (Note Short Registration Period) And 1.9 - 15.11. In 2026. Approvals For The System Will Be Made During December. Product Competition For The Year 2026 In January 2026. Transition To The Procurement Phase On February 2, 2026. The Entrepreneur Receives A Message About Access To The System Or Rejection. Once A Company Has Been Accepted Into The System Once, It Automatically Receives An Internal Tender For The Preparation Of A Material Offer, For The Duration Of The Dynamic Procurement System In Question. You Can Leave The System Before The System Deadline Expires By Sending A Message To The System. However, The Signed Procurement Contracts Are Committed For The Calendar Year 1.1–31.12. In The Second Phase (Product Competition Phase), An Internal Competition Is Drawn Up For Selected Products. In This Case, A Request For Quotation Is Sent To All Companies Accepted Into The System. The Product Competition Is Held Every Calendar Year Before The End Of The Year, In Practice In December. The Goal Is To Select The Products To Be Ordered For The Next Calendar Year From The Products Offered By The Entrepreneurs. Procurement Contracts Are Drawn Up From The Accepted Bids. In The Second Stage Of Internal Bidding, The Customer Opens A Request For Bids For Foodstuffs Suitable For The Citys Food Services. The Request For Tender Will Be Loose Enough To Leave Room For New Product Trials. Acceptable Products Must, However, Meet The Provisions Of The Nutritional Recommendations And The Procurement Volume And Product Packaging Must Meet The Needs Of Food Services. Companies Can Submit Joint Bids If The Resources Of An Individual Entrepreneur Are Not Sufficient To Meet The Customers Needs, Or If A Joint Bid Is Able To Form A Product Package That Better Meets The Customers Needs. The Company Can Offer Its Product E.G. Seasonally In Connection With A Certain Weekday Theme Or A Certain Time Of The Year. For Example, Picnic Lunches In The Spring, Products From The Harvest Season In The Fall. The Product Can Also Be Ordered Throughout The Year. In Special Situations, Such As Excursions, Holidays And Theme Days, Deviations From The Normal Recommended Quality Criteria For Food Can Be Made. These Issues Are Defined In More Detail In The Internal Call For Tenders Of The Second Stage. The Selection Criteria Will Be The Suitability Of The Products For The Theme Of Food Close By And The Service Process Of Food Services, As Well As The Price.

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